Healthy Workplace Initiative Fund
About the Healthy Workplace Initiative Program (HWIP)
The next round of applications will open March 4, 2019.
The Healthy Workplace Initiatives Program (HWIP) is an annual fund available to UBC departments and units to support grassroots activities that promote wellbeing in the workplace.
The program provides start-up funds and support for health related, sustainable initiatives. You can apply for funding for programs that include yoga or fitness classes, building a community garden or investing in mental health training in your workplace.
Each department may submit one application per year and successful applications are selected on a lottery basis until the available funding has been used up. If your department is approved for Healthy Workplace Initiative funding, you must use the funds within one year.
The fund is based on a reimbursement model. All successful departments will need to cover the cost of the initiatives up front and then submit receipts for reimbursement.
There are three steps to the application process:
- Select one of the funding options below.
Yoga/fitness classes: $2,500
Implement 12 to 24 weeks of yoga classes or 8 to 24 weeks of fitness classes with experienced trainers conducted at the worksite. This is a great and convenient way to integrate well-being into the work day.
For full details, including approved, and non-approved uses of funding, please download the Yoga/Fitness Class Toolkit.
Bike share: $1,000
Active transportation is an excellent way to fit fitness into your day and get to meetings faster! Outfit your office with all the equipment you need to start and run a bike share program.
For full details, including approved, and non-approved uses of funding, please download the Bike Share Toolkit.
Mental health training: $3000
Implement a mental health training program in your department. This program empowers you to harness the experience and evidence-based knowledge of community mental health experts to learn more about mental health, mental illness, resilience and prevention.
For full details, including approved and non-approved uses of funding, please download the Mental Health Training Toolkit.
Community garden: $2,500
Looking for a way to beat stress and build teamwork? Build a community plant or vegetable garden in your workplace.
For full details, including approved and non-approved uses of funding, please download the Community Garden Toolkit.
Team health challenge: $2,500
Stay motivated and on track with a little healthy competition. Implement team-based or individual health challenges in your department. In the past, groups have focused on overall health, drinking more water, healthy eating, physical activity, walking and more!
For full details, including approved and non-approved uses of funding, please download the Health Challenge Toolkit.
Art and creative expression: $500
Art projects and creative activities are a great way to reduce stress and build resilience. Start a knitting club, create a team art piece to display, have weekly ‘crafternoons’ or host an adult colouring party. The possibilities are endless.
For full details, including approved and non-approved uses of funding, please download the Art and Creative Expression Toolkit.
Innovative new idea: Up to $2,500
Have a brilliant idea for a healthy workplace initiative that is not on the list? Submit an application, tell us about your idea and it might become a reality.For full details, including approved and non-approved uses of funding, please download our Innovative Idea Toolkit.
2. Fill out the application form.
3. Submit the completed application form to firstname.lastname@example.org by the application deadline.
Successful applications will be selected using a lottery system. All applicants will be notified within one week of the application deadline. Priority will be given to departments and units who did not receive funding in the previous round.
Making the case to your department?
If you are looking for information for supervisors or managers to support an application for a healthy workplace initiative, we’re here to help! See below for helpful tools and resources.
Making the Case for Managers (a document designed to help senior leaders understand the benefits of participation)
Evidence to support workplace health initiatives
Access your units Workplace Experience Survey data
Congratulations to the 49 departments and units who will be rolling out new health and wellbeing programs this year!
2018 Funding Recipients
|Department or Unit||Campus location||Program funded|
|Alex Fraser Research Forest||Rural Site||Community Garden|
|Animal Care Services||Point Grey||Yoga/Fitness Program|
|Applied Science||Point Grey||Mental Health Training|
|Belkin Art Gallery||Point Grey||Bike Share Program|
|Bookstore||Point Grey||Yoga/Fitness Program|
|Centre for Community Engaged Learning||Point Grey||Innovative New Idea|
|Ch’nook Indigenous Business Education (Sauder)||Point Grey||Team health challenge|
|Centre for Molecular Medicine and Therapeutics||Hospital Site||Team health challenge|
|Community Engagement||Point Grey||Team health challenge|
|Counselling Services||Point Grey||Innovative New Idea|
|DAE-Communications||Point Grey||Yoga/Fitness Program|
|Dean’s Office, Faculty of Education||Point Grey||Mental Health|
|Dental Clinic||Point Grey||Yoga/Fitness Program|
|Department of Chemical and Biological Engineering||Point Grey||Yoga/Fitness Program|
|Department of Linguistics||Point Grey||Bike Share Program|
|Department of Math||Point Grey||Innovative New Idea|
|Department of Medicine||Hospital Site||Yoga/Fitness Program|
|Department of Obstetrics and Gynaecology||Hospital Site||Mental Health Training|
|Department of Pediatrics||Hospital Site||Yoga/Fitness Program|
|Education Counselling Psychology and Special Education||Point Grey||Community Garden|
|Engineering Student Services||Point Grey||Arts and creative expression|
|Enrollment Services||UBC Okanagan||Team health challenge|
|Equity and Inclusion Office||Point Grey||Innovative New Idea|
|Faculty of Dentistry||Point Grey||Innovative New Idea|
|Faculty of Forestry, Student Services||Point Grey||Community Garden|
|First Nations House of Learning||Point Grey||Yoga/Fitness Program|
|Go Global||Point Grey||Mental Health Training|
|Indigenous Studies in Kinesiology||Point Grey||Community Garden|
|Institute of Resources, Environment and Sustainability||Point Grey||Community Garden|
|Internal Audit||Point Grey||Team health challenge|
|International Student Initiative||UBC Okanagan||Team health challenge|
|Instructional Support and Information Technology (Faculty of Arts)||Point Grey||Bike Share Program|
|Jack Bell Research Centre||Hospital Site||Mental Health Training|
|Library||UBC Okanagan||Mental Health Training|
|Museum of Anthropology||Point Grey||Bike Share Program|
|Neuroethics Canada||Point Grey||Innovative New Idea|
|Office of the Provost||UBC Okanagan||Yoga/Fitness Program|
|Office of VP International||Point Grey||Team health challenge|
|Office of VP Research||UBC Okanagan||Yoga/Fitness Program|
|Office of VP Research and Innovation||Point Grey||Team health challenge|
|Pathology||Point Grey||Innovative New Idea|
|Professional Development and Community Engagement, Faculty of Education||Point Grey||Innovative New Idea|
|Physical Therapy||Hospital Site||Yoga/Fitness Program|
|Robson Square||Robson Square||Mental Health Training|
|School of Law||Point Grey||Yoga/Fitness Program|
|Strategy and Decision Support||Point Grey||Yoga/Fitness Program|
|Student Communications||Point Grey||Arts and creative expression|
|UBC Press||Point Grey||Team health challenge|
|University Liaison Office||Point Grey||Arts and creative expression|
The benefits of workplace health initiatives
- Physical exercise, actively working on time management and increased social time help improve occupation stress (particularly among faculty). 
- Active promotion of physical activity and health-related activities in the workplace reduces absenteeism and increases overall mental health of employees.  
- In Canada, the majority of workplace health programs aim to improve outcomes related to employee stress, work-life balance and depression. 
- Top priorities in Canadian workplaces include 1) developing workplace cultures where individuals are responsible for their health and 2) improving the mental health of employees. 
How HWIP funding is helping groups at UBC
“This has been a great initiative. As well as consciously walking more, I have changed my eating habits, joined a gym and lost 14 pounds. I intend to keep this up.” – Office of the Dean of Arts
“Everyone was in a much better mood and it was nice to get out of the office. I also appreciated going to a class with co-workers rather than doing something on my own.“ – Loralie Hettler, Accounts Receivable Coordinator, Conferences and Accommodation
Check out this video of the Centre for Hip Health and Mobility’s Hip to be Fit Program, Video by UBC’s Healthy Workplace Initiative Program.
Sign up for the monthly Healthy UBC e-Newsletter to stay informed about HWIP criteria and application deadlines.
 Arabia, S., Kokash, H. & Arabia, S. Faculty Perception of Stress and Coping Strategies in a Saudi Private University?: An Exploratory Study. Can. Cent. Sci. Educ. 4, 137–149 (2011).
 Bhui, K. S., Dinos, S., Stansfeld, S. A. & White, P. D. A Synthesis of the Evidence for Managing Stress at Work: A Review of the Reviews Reporting on Anxiety, Depression, and Absenteeism. J. Environ. Public Health 2012, 1–21 (2012).
 Chu, A. H. Y., Koh, D., Moy, F. M. & Muller-Riemenschneider, F. Do workplace physical activity interventions improve mental health outcomes? Occup. Med. (Chic. Ill). 64, 235–245 (2014).
 Buck Consultants, Working Well: A Global Survey Of Health Promotion And Workplace Wellness Strategies. 2009. Print. Executive Summary.
 Towers Watson, Trends And Directions On Workforce Health And Productivity. 2014. Print. 2013/2014 Staying@Work Survey.
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