Marriage & Common Law

Congratulations on your marriage or your common-law relationship. If you are married or are in a common-law relationship, you may want to add your spouse or partner to your benefit coverage. This means that your spouse or partner will be able to receive coverage for many benefits offered through UBC, including health benefits.

You can read more about these topics below, but here’s a summary of what you need to do:

  • If you are changing your name after getting married, you’ll need to submit a form and documentation to let us know.
  • If you’d like to enrol your spouse or partner in UBC benefits, you’ll need to submit some forms.
  • You may want to add your spouse or partner as your life insurance beneficiary.
  • Your spouse or partner is automatically the designated beneficiary of your pension benefit.

How do I let UBC know about my name change?

If you change your legal name after your marriage, you need to let us know by submitting the UBC Personal Data Form to Payroll. You’ll also need to include a copy of your marriage certificate and Social Insurance Card showing your new name.

Once your name is changed on the UBC system, it will automatically be updated with Sun Life (for your extended health and dental benefits), as well as the UBC Staff or Faculty Pension Plan.

If you are enrolled in UBC’s Medical Services Plan, you will also need to submit the MSP change form to Payroll. 

What UBC benefits are available to my spouse or partner?

Your spouse or partner, if eligible, can enrol as your dependent in the following benefits:

If you are eligible for Basic Life insurance, your spouse can also apply for UBC’s Optional Life Insurance and Optional Accidental Death & Dismemberment Insurance. All applications are subject to approval by the insurer, Sun Life.

If you are eligible as part of your employee group, you may transfer up to 12 UBC undergraduate credits to your spouse under your Tuition Fee Waiver.

How can I add my spouse or partner to my benefit plan?

Medical Services Plan

Start by figuring out if it makes financial sense to enrol you and your spouse or partner in the Medical Services Plan (MSP) through UBC by reviewing the Eligibility and Costs information to determine the cost to you, if any.  If there is a financial advantage for you and your spouse to enrol through UBC, you can add your spouse or partner to UBC’s MSP by submitting the MSP change form to Payroll for processing.

If your spouse or partner is enrolled in a benefits plan through their employer that pays for some or all of their MSP premiums, it may make more financial sense for you to enrol through their plan, instead of through the UBC plan.  If you are enrolled in the UBC plan, and it makes more sense for you to enrol in your spouse’s plan, submit a form to Payroll to cancel your MSP.

You only need to enrol in one MSP plan – either through UBC, your spouse’s employer or with Health Insurance BC directly.

Extended Health/Dental

You may want to add your spouse or partner to your extended health and dental coverage. Depending on your employee group, there may be a monthly cost to you for this benefit. Learn about premium rates for your employee group.

If you want to add your spouse or partner to your extended health and dental coverage, complete the change form to add a dependent and submit it to Payroll.

If you enrol your spouse or partner as your dependent and they do the same for you under their employer plan, you may be able to receive up to 100% reimbursement for your medical and dental claims by coordinating your benefits claims between benefits plans.

Employee and Family Assistance Program

Complete the change form to add a dependent for Employee and Family Assistance Program (EFAP) and submit it to Payroll. There is no additional cost to you to add a dependent.

All eligible UBC employees and their dependents are enrolled in EFAP. If you already receive similar coverage elsewhere, such as through your spouse’s or partner’s benefit plan, you can opt out of the UBC EFAP by completing the opt-out form.

How do I name my spouse or partner the beneficiary of my life insurance?

You may want to name your spouse or partner as the beneficiary on your life insurance through UBC (Basic and/or Optional Life). To do, submit a form to change your basic life insurance beneficiary and/or optional life insurance beneficiary to Payroll. Keep a copy of the form for your records.

What about my pension?

Under the provincial Pension Benefits Standards Act, there are specific regulations defining your spouse’s rights to your pension. Please contact the UBC Pension Administration Office for more information.