Benefits Coverage while on a Leave
When you are on a leave, you can choose to keep your benefits or cancel your benefits. These benefits include Medical Services Plan, Extended Health, Dental, Employee and Family Assistance Program, Basic Group Life, Optional Life/AD&D, and the Income Replacement Plan/Disability Benefit Plan. You can also choose to continue making contributions to your UBC Staff or Faculty Pension Plan.
During a maternity, parental or adoption leave, if you meet the eligibility rules for the Tuition Waiver, you continue to be eligible for this benefit.
Once UBC Payroll is notified of your leave, they will automatically send you an invoice outlining what benefits you are currently enrolled for and your cost to maintain each benefit. You are responsible for paying the full cost of the benefits you choose to maintain. This means that you must pay both the employee and employer share of the premium.
Keeping your benefits and maintaining your pension
For compassionate care, maternity, parental or adoption leaves
If you wish to keep some or all of your benefits, UBC will continue to pay the employer portion of your benefit premiums and you are responsible for paying the employee portion of the premiums that are normally deducted from your paycheque. The Benefits Cost Calculator can tell you what it will cost you to maintain your benefits while on leave.
During your leave, UBC will maintain your pension by contributing the employer portion, only if you continue to contribute the employee portion.
For all other leaves
If you wish to keep some or all of your benefits, you are responsible for paying the full cost (employee plus employer portion) of the premiums. The Benefits Cost Calculator can tell you what it will cost you to maintain your benefits while on leave.
For CUPE 116 and CUPE 2950 employees only, your Union may cover the cost of certain premiums for a specified length of time during an unpaid medical leave. For more information, contact UBC Payroll.
If you are approved for any additional leave beyond the BC Employment Standards Act
If you are on a maternity, parental or adoption leave and you take additional leave beyond what is stipulated in the BC Employment Standards Act, you are responsible for paying the full cost of the benefits and pension you choose to maintain. This means that you must pay both the employee and employer share of the premium or contribution (for pension). You will not be eligible for the Tuition Waiver during this time.
Cancelling your benefits
You can also choose to cancel some or all of your benefits while on leave. If you decide not to maintain your MSP coverage through UBC, you must pay MSP directly or ensure you have coverage through a spouse’s plan.
Failing to pay your premiums or not responding to your invoice is considered canceling benefits.
Income Replacement Plan/Disability Benefit Plan
If you decide to cancel your IRP/DBP coverage while on leave, you are not eligible to apply for a disability claim for any illness or injury that occurred while you are on leave. You are also unable to retroactively pay for coverage.
Reinstating your benefits upon return to work
If you cancel your benefits while on leave, your benefits will not be reinstated until you come back to work:
- Some benefits will be automatically reinstated if you were enrolled before your leave. This includes Extended Health, Dental, Employee & Family Assistance Program, Basic Group Life Insurance, Income Replacement Plan/Disability Benefit Plan and Pension.
- You will need to reapply for some benefits. This includes MSP coverage (if you maintain it through UBC) and Optional Life Insurance and Optional Accidental Death & Dismemberment Insurance.
Questions about your benefits invoice?
Benefits invoicing is handled at UBC Vancouver Financial Operations – Payroll. You can direct specific questions to the person listed below:
- Paid Sick Leave
- Unpaid Sick Leave
- Learning & Professional Development Leaves
- General Leave
- Maternity, Parental & Adoptive Leave
- Compassionate & Compassionate Care Leave
- Christmas Leave
- Leaves for Personal Matters
- Leaves for University and Union Business
- Benefits Coverage while on a Leave
- Maintaining Benefits For Sessional Lecturers Between Appointments
- Tenure Clocks Extensions and Study Leave Eligibility
Extended Health/Dental number
Active Benefits: 025205
Retiree Benefits (RSB): 020605
Member ID: your 7-digit UBC employee ID number
Visit the Sun Life Member Website or call Sun Life at 1-800-661-7334 or 1-800-361-6212.
Call the Shepell Care Access Centre at 1-800-387-4765 to chat with a counsellor.