Funding is available to support the ongoing professional development of staff in the CUPE 2950 employment group.
The intent of the funding is to encourage and support employees to access learning activities that will enhance current job performance as well as to support skill development that will open up opportunities for transfer and promotion throughout the University.
Current Funding Year : 2016-2017 (April 1, 2016 – March 31, 2017)
Status of CUPE 2950 PD Fund: Open and accepting PD expense claims
The budgeted funding pool is still available and anticipated to accommodate all eligible staff PD expense claims to March 31, 2017, the end of the current funding year.
Claim Submission Deadline: March 31, 2017 to access your current funding balance. Any remaining balance as of March 31 will not carry-forward to the next funding year on April 1.
You may submit claims for professional development related expenses purchased within the past 60 days. You may register and submit an expense claim by March 31 for a learning activity that occurs next funding year. However, you can not split and allocate a portion of an individual expense to the two different funding years.
Next Funding Year : April 1, 2017 – March 31, 2018 . If you have exhausted your available balance for this current funding year, new funds will become available to you as of April 1, 2017. Eligible claim submissions for the next funding year will be accepted as of April 1, 2017.
How to Apply for Reimbursement
- Confirm your CUPE 2950 PD Fund enrollment status and available balance in Faculty & Staff Self Service (Click the “staff PD ” tab to view your funding details);
- Review the CUPE 2950 PD Guidelines (also known as the Job Skills Training Program or JSTP);
- Confirm your manager’s support for your PD activity request prior to payment/purchase;
- Pay upfront for your learning activity or arrange to have your department pay upfront on your behalf;
- Complete the PD Fund Expense Claim Form (PDF);
- Submit your completed claim form and supporting documentation by UBC campus mail within 60 days of your original PD activity purchase date to:
Human Resources – PD Funding Programs
600 – 6190 Agronomy Road (Tef 3)
Vancouver, BC V6T 1Z3
Expense claims are not accepted by email
How To Pay for a Professional Development@UBC (formally MOST) Workshop Fee with your PD Funds
Please follow these special PD Fund application procedures to arrange a direct payment of a Professional Development@UBC Workshop fee using your available CUPE 2950 PD funds. You do not need to pay for the workshop fee upfront and request reimbursement.
Eligible Professional Development Activities
All activities must be related to current job enhancement or career progression at the University. The fund can not be used for any other purpose. Additional details can be found in the program guidelines.
Typical professional development activities include: courses, workshops, certificate/diploma and academic degree programs, conferences, textbooks/ resource books, and professional memberships. Travel related expenses are also covered for out of town conferences.
Before using the funding for software, technology or workplace business skills training, please consider using your free access to lynda.com through the UBC staff and faculty group licence. See lynda.ubc.ca for details
Please note: Authorizing managers should not request a staff person to access this funding for basic job-related skill development and training that is required for, or integral to, effective functioning in a position. (This is the responsibility of the department.)
Employees with CUPE 2950 employment group affiliation are eligible to apply for up to $1,000* in professional development funding each UBC fiscal year, April 1 – March 31.
*The annual funding limit is pro-rated for staff working less than .50 FTE.
PD expense claims are approved on a first-come, first-served basis and are subject to the availability of the overall funding pool each year.
When to Apply
You may submit a PD expense claim as soon as you have made your upfront purchase and have your receipts and any additional back up documentation noted on the claim form on hand.
Receipts must be submitted to Human Resources within 60 days of the original PD expense purchase date (as shown on receipt). Please note that after 60 days from the original date of purchase, the PD expense will no longer be eligible for funding support.
Review & Reimbursement Process
One of our Workplace Learning Associates in Human Resources will review your completed PD Expense claim to ensure:
- it is within your available individual funding limit,
- it is consistent with the PD Fund guidelines, and
- includes all required signatures, receipts and back-up documentation.
Claims submitted that do not meet the above criteria will be declined funding support by Human Resources.
You will receive a confirmation email once your claim has been reviewed and processed. Please note that the reimbursement process may take up to 15 business days during busy periods. If you submit an incomplete application to the PD Fund the reimbursement process will be delayed.
If you paid the upfront costs out of pocket, you will be reimbursed by direct bank deposit. If the upfront costs were paid by your department on your behalf, the PD fund coordinator will arrange reimbursement to your department by Journal Voucher transfer. If you applied for PD Funding to pay for a professional development workshop offered through Human Resources, the PD fund coordinator will arrange payment on your behalf.
Employees on Recall
Priority funding will be provided to displaced employees or those with impending layoffs. Special application procedures apply. Please contact Susanna Mulligan, PD Funds Manager at email@example.com or 604.822.9273 for details.
Contact Cathy Faulconer, Workplace Learning Associate at firstname.lastname@example.org, 604.822.6314.