Benefits Coverage while on a Leave

When you are on a leave, you can choose to keep your benefits or cancel your benefits. These benefits include Medical Services Plan, Extended Health, Dental, Employee and Family Assistance Program, Basic Group Life, Optional Life/AD&D, and the Income Replacement Plan/Disability Benefit Plan. You can also choose to continue making contributions to your UBC Staff or Faculty Pension Plan.

Once UBC Payroll is notified of your leave, they will automatically send you an invoice outlining what benefits you are currently enrolled for and your cost to maintain each benefit. You are responsible for paying the full cost of the benefits you choose to maintain. This means that you must pay both the employee and employer share of the premium or contribution (for pension).

Keeping your benefits and maintaining your pension

For compassionate care, maternity, parental or adoption leaves

If you wish to keep some or all of your benefits, UBC will continue to pay the employer portion of your benefit premiums and you are responsible for paying the employee portion of the premiums that are normally deducted from your paycheque.

You are eligible for the Tuition Waiver during this time.

The Benefits Cost Calculator can tell you what it will cost you to maintain your benefits while on leave.

During your leave, UBC will maintain your pension by contributing the employer portion, only if you continue to contribute the employee portion.

For all other leaves, including any approved leave beyond the BC Employment Standards Act

If you wish to keep some or all of your benefits, you are responsible for paying the full cost (employee plus employer portion) of the premiums. This means that you must pay both the employee and employer share of the premium or contribution (for pension).

There are two exceptions to this:

  1. During the first month of unpaid leave, CUPE 2950 employees do not pay the MSP and Dental premium;
  2. For unpaid leave less than one month, BCGEU Okanagan employees do not pay the employer share of the benefits premium. For the pension contribution, the University will contribute the employer portion if the employee continues their portion.

You are not eligible for the Tuition Waiver during this time.

The Benefits Cost Calculator can tell you what it will cost you to maintain your benefits while on leave.

For CUPE 116 and CUPE 2950 employees only, your Union may cover the cost of certain premiums for a specified length of time during an unpaid medical leave.  For more information, contact UBC Payroll.

Cancelling your benefits

You can also choose to cancel some or all of your benefits while on leave. If you decide not to maintain your MSP coverage through UBC, you must pay MSP directly or ensure you have coverage through a spouse’s plan.

Failing to pay your premiums or not responding to your invoice is considered canceling benefits.

Income Replacement Plan/Disability Benefit Plan

If you decide to cancel your IRP/DBP coverage while on leave, you are not eligible to apply for a disability claim for any illness or injury that occurred while you are on leave.  You are also unable to retroactively pay for coverage.

Reinstating your benefits upon return to work

If you cancel your benefits while on leave, your benefits will not be reinstated until you come back to work:

Some benefits will be automatically reinstated if you were enrolled before your leave.

    • Extended Health, Dental and Employee & Family Assistance Program will be automatically reinstated the first day of the month if you return to work on the first of the month. Otherwise, it will be the first of the next month following. If the first of the month is a statutory holiday or a weekend and the date you return to work from leave is the first standard business day of the month, your coverage will be reinstated on your return to work date.
    • Basic Group Life Insurance, Income Replacement Plan/Disability Benefit Plan and Pension will be automatically reinstated on the date you return to work.

For your UBC Medical Services Plan, contact UBC Payroll to request reinstatement of coverage. For Optional Life Insurance and Optional Accidental Death & Dismemberment Insurance, you will need to reapply for coverage and complete another Statement of Health to Sun Life for review and decision.

Questions about your benefits invoice?

Benefits invoicing is handled at UBC Vancouver Financial Operations – Payroll. You can direct specific questions to the person listed below:

  • If your last name starts with a letter from A-L, call Cecilia Chen, 604-822-9290, cecilia.chen@ubc.ca
  • If your last name starts with a letter from M-Z, call Wentworth Iwasiuk, 604-822-8979, wentworth.iwasiuk@ubc.ca