Illness & Injury

If you are ill or injured, your first priority is getting better. UBC has many benefits in place to offer peace of mind and to give you access to time off work, health care and other support as you return to work.

Here’s what you need to know:

  • You are eligible for paid short-term sick leave to recover from an illness or injury. Your employee group determine the number of days off you are allowed each year for sick leave.
  • You may qualify for long-term disability leave if you are on a short-term sick leave or medical leave for an extended period of time (of around six months for most employee groups). This will provide you with a monthly income based on a percentage of your salary.
  • UBC’s Return to Work program offers support to help you make a successful transition back to work after a medical leave.
  • You can still access your regular UBC benefits while you are on short-term or long-term leave.
  • Counselling and support are always available through our Employee and Family Assistance Program.

Paid sick leave

If you are sick, contact your supervisor right away to let them know that you can’t come into work that day. The employee group you belong to determines the number of sick days you can take each year, and whether you can take days off to look after ill family members or attend doctor’s appointments.

Unpaid sick leave

If you use up all of your paid sick leave days and are still unable to return to work, you should apply for an unpaid sick (medical) leave.

Long-term disability

If you are on short-term sick leave or medical leave and unable to work for six months or more due to illness or injury, you may qualify for long-term disability. This will provide you with a monthly income based on a percentage of your regular salary. (Some employee groups have different waiting periods than six months before they qualify for long-term disability; for example, the waiting period for faculty is 26 weeks and the waiting period for CUPE 2950 is four months).

If you are in the third month of your absence (second month for CUPE 2950) from work due to illness or injury and it does not seem that you will be able to make a full return to work, you should apply for long-term disability. Call the Benefits Claims & Finance Associate at 604-822-8696 or email disabilityclaims.info@ubc.ca to learn how to apply for benefits and to obtain the application forms you’ll need.

Return to Work programs

After a disabling accident or illness, many people return to work gradually. The Return to Work Program (Vancouver campus) or the Work Re-Integration and Accommodation Program (WRAP) (Okanagan campus) can help to coordinate your return.

While you are gradually increasing your work activity, and being paid for the time you work, your long-term disability benefit payment will be replaced with a rehabilitative subsidy. Your net income will increase as the amount you work also increases. The combination of your rehabilitative subsidy plus your net salary will not be greater than your pre-disability net earnings when your total or partial disability began.

Benefit coverage while on sick leave or long-term disability leave

You are still covered under your UBC Benefits Plan while you are on a paid short-term sick leave. If you are on a long-term disability leave, UBC will pay both the employer and employee portions of any premiums associated with your benefit plan.

If you are on unpaid medical leave, you are required to pay the full cost of benefit premiums if you wish to continue your benefits coverage.

Access to EFAP and counselling

You may want to seek emotional support to help you deal with your illness or injury. You can speak with a counsellor and receive support through the  Employee and Family Assistance Plan (EFAP). UBC’s EFAP provider, Shepell, offers confidential and voluntary counselling support that is available in-person and by phone, web or mobile app. In addition to counselling, Shepell offers WorkLife Services that can assist you in areas of family, financial and legal support.