General Leave

You may wish to take a general leave without a pay.

You must apply to your supervisor or department head for a general leave. The length of time you are allowed to take off from work depends on your employee group.

If your leave is approved, you can choose whether you want to maintain your current UBC benefits or cancel your UBC benefits. If you want to maintain your UBC benefits, you are responsible for paying both the employee and employer portion of the cost.

How do I apply for general leave?

You must apply for a general leave of absence from your department head or manager. Let them know:

  • the reasons for your leave,
  • when you would like to start your leave, and
  • when you intend to return to work.

For Staff appointments, if your request is approved, your department head or manager will notify Financial Operations РPayroll.  For Faculty appointments, all leave requests are to be forwarded to Faculty Relations (600 TEFIII Р6190 Agronomy Road; Vancouver, BC; V6T 1Z3).

What happens to my benefits when I’m on a general leave?

When you are on leave, you can choose to keep your benefits or cancel your benefits. See Benefits Coverage while on a Leave for more information.

How long am I allowed to be on a general leave?

The length of time you are allowed to take depends on your employee group. The table below shows the time you are allowed to be on leave without pay or benefits.

UBC Employee Group Allowed Length of General Leave
Academic Executive 2 years
Administrative Executive 1 year
BCGEU Childcare 1 month
BCGEU Okanagan No maximum length specified, at discretion of supervisor
CUPE 116 6 months
CUPE 2278 2 years
CUPE 2950 6 months
Executive Administrative 6 months
Faculty 2 years
Farm Workers 6 months
IUOE 882 6 months
Management & Professional 1 year
Non-Union Technicians and Research Assistants 6 months
Postdoctoral Fellows (Award Recipients) No maximum length specified, at discretion of supervisor.
Postdoctoral Fellows (Employees) No maximum length specified, at discretion of supervisor.

Questions about your benefits while on leave or layoff?

Please contact the following people:

  • If your last name starts with a letter from A-L, call¬†Cecilia Chen, 604-822-9290, cecilia.chen@ubc.ca
  • If your last name starts with a letter from M-Z, call Wentworth Iwasiuk, 604-822-8979, wentworth.iwasiuk@ubc.ca