Moving Tips

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There are many steps that go into moving, some you may never have thought about. The busiest time of the year for relocation is usually between May and the first week of September, but it’s worthwhile to be prepared no matter what time of year you move.

Here are some important tips that will help you have an easier move. We recommend you have a close read of this information.

Note that when we say “you” within the tips, this may include you or an adult member of your family who will be living with you.

For additional moving tips including items of extraordinary value, pets, plants, vehicles and shuttles, please download Moving Tips – Within Canada or Moving Tips – Outside Canada.

Moving Tips

Plan Early:

Get the estimate (or “quote”) from our moving company, Quality Move Management (QMM), as soon as you have a date to move to Vancouver or Kelowna, BC (for our Vancouver or Okanagan Campuses) and coordinate with your hiring department administrator to get approvals.

For cross-border and international moves, please speak to your QMM Relocation Coordinator for more specific information on timelines and move process.

For more information, please see Moving Tips – Within Canada or Moving Tips – Outside Canada.

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Survey Visit:

After the Relocation Coordinator from our moving company, Quality Move Management (QMM), has arranged a survey with you, QMM will send a local surveyor to do the estimate. Please advise the surveyor of the transportation mode you would like your goods to travel (e.g., wardrobe by air, books by truck or sea freight), if there are any high value items, and if some of your household items are stored in another facility.

For more information, please see Moving Tips – Within Canada or Moving Tips – Outside Canada.

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Guaranteed Estimate:

Be sure the surveyor sent by our moving company, Quality Move Management (QMM), provides you with a guaranteed estimate.

For more information, please see Moving Tips – Within Canada or Moving Tips – Outside Canada.

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Owner-Packed Items:

It’s recommended you allow the movers to handle the packing for you. Responsibility for damage to goods in a carton that you have packed is difficult to establish if there is no visible damage to the outside of the carton. Unless the carton shows obvious structural damage, the moving company won’t include these items in the Valuation of a claim for damaged items.

For more information on packing, please see Moving Tips – Within Canada or Moving Tips – Outside Canada.

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Delivery to Your New Residence:

When you have confirmed where you will be moving to, advise your Relocation Coordinator from our moving company, Quality Move Management (QMM), if there will be any problems with a moving van accessing the residence. Some issues to be aware of would be one-way streets, low hanging wires, overhanging trees, short driveways or narrow streets.

For more information on delivery, please see Moving Tips – Within Canada or Moving Tips – Outside Canada.

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Determining Your Moving Schedule:

Advise your Relocation Coordinator from our moving company, Quality Move Management (QMM), as soon as possible regarding your desired moving dates. Specific delivery dates can’t be guaranteed. However, QMM will do everything possible to accommodate your request.

For more information on packing, please see Moving Tips – Within Canada or Moving Tips – Outside Canada.

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Moving Tips – Outside Canada

If you are relocating from outside Canada, here are some additional tips to consider.

Immigration:

If you don’t have Canadian citizenship or you are considered a non-resident of Canada, please confirm your move date or your flight into Canada when you have the appropriate immigration paperwork to obtain your work permit.

For more information on immigration, please see Moving Tips – Outside Canada.

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Cross Border & International Moving:

If you are relocating from outside Canada, your shipment will have to clear customs before our moving company can complete the delivery into your new home. Your shipment may be held in bonded storage until Canada Customs releases it. To get your shipment released, you are responsible for appearing at the nearest customs office to have your documentation reviewed. You will be given 24 hours notice that your shipment has arrived in your destination city.

Please refer to the Canada Border Services Agency for more information on customs regulations or policies about moving to Canada.

For more information on immigration, please see Moving Tips – Outside Canada.

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Duties and Taxes:

If you are moving to Canada, you will generally be allowed to bring your household goods free of duties and taxes. Please refer to the Canada Border Services Agency for more information on customs regulations or policies of moving to Canada. Adding to this, please be aware that the relocation policy won’t reimburse for any import, duties and taxes or bond charges that you take on.

For more information on duties and taxes, please see Moving Tips – Outside Canada.

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