Memo: Work Permit Renewals and Medical Services Plan (MSP) Coverage (Oct. 2, 2017)

Memorandum
Date: Oct. 2, 2017
To: Faculty and Staff with Work Permits
From: Human Resources
Subject: Work Permit Renewals and Medical Services Plan (MSP) Coverage


Effective July 1, 2017, if you are working in British Columbia under a work permit and you are enrolled in the Medical Services Plan (MSP), your MSP coverage will end at the end of the month that your work permit expires and will be reinstated upon receipt of your new work permit.

Previously, Health Insurance BC (HIBC), administrator of MSP, would allow for three-month extensions to MSP coverage to individuals who had applied for their new work permit prior to the expiry of the current permit (proof of Implied Status was required).

With the July 1st change, it is imperative that you apply for your new work permit well in advance.

If you are applying for a new work permit, it is important that you apply as far in advance of the expiry date of your current work permit as possible. This will avoid a lapse in coverage. According to the Immigration, Refugees and Citizenship Canada website (IRCC), the current processing time for a work permit extension (same employer) is 84 days for online applications and 118 days if you submit by paper.

Once you receive your new work permit, you must provide a copy of it to your Department Administrator, who will then send it to Faculty Relations/HR and Payroll for forwarding to HIBC if you are enrolled through UBC.

If you are not enrolled for MSP through UBC, please send a copy of your new work permit to your Department Administrator and HIBC.

Depending on your work permit renewal status, the following three situations may apply:

1) You receive your new work permit prior to the expiry of your old work permit.

Your MSP and Extended Health coverage is continuous

2) Your work permit has expired and you have Implied Status while you wait for your new work permit.

Your MSP coverage will end at the end of the month that your work permit expires and HIBC will reinstate your coverage upon receipt of your new work permit.

Your Extended Health can continue for up to 90 days while on Implied Status. This also applies to your eligible dependents.

  • Provide a copy of your new work permit to your Department Administrator as soon as possible; they will then send it to Faculty Relations/HR and Payroll for forwarding to HIBC.
  • HIBC will reinstate your MSP coverage upon receipt of your new work permit.
  • HIBC will reinstate your coverage retroactive to the date it originally ended to ensure continuous coverage. You do not need to reapply for coverage.
  • During the period of time where you are on Implied Status, you will need to personally pay for any doctor or hospital expenses incurred during this time.
  • Once your MSP coverage is reinstated, you may request reimbursement for these expenses from HIBC by completing their Reimbursement Request form.

We recommend that you purchase private coverage while you are on Implied Status (and not covered for MSP) if you have a pre-existing condition, pregnant (or your spouse is) or anticipate that you and/or your dependents will obtain doctor and/or hospital services and you do not want to wait until your new work permit is issued in order to be reimbursed. Please contact Stephanie Mah at stephanie.mah@ubc.ca or 604-822-6823 for further details or to arrange for coverage. If you purchase private coverage, you can request through Payroll that HIBC reinstate your MSP coverage using the first of the month that your work permit issuance date falls under, rather than retroactive to the date it originally ended. In this way, you are not paying twice for coverage.

While on Implied Status, you should not travel outside Canada. If you do leave Canada you will no longer have status in Canada, you must cease work and UBC must cease paying you. Once you re-enter Canada, you will need to apply for a new work permit at the Port of Entry and you may not resume work in Canada until your application for renewal has been granted. For more information, visit the IRCC website.

3) Your work permit has expired and you are without status because you have either not applied for your work permit prior to the expiry of your previous one, or IRCC has indicated you must apply for Restoration of Status.

You may not perform work for UBC and your salary will cease. Your MSP coverage will end at the end of the month that your work permit expires. Once a new work permit has been issued HIBC will review your new work permit and make a decision on when your MSP coverage will start.

Your Extended Health coverage will end when your MSP coverage ends. This also applies to your eligible dependents. Your Extended Health will resume once your MSP coverage starts. You do not need to reapply for coverage.

  • For these situations, there will be a lapse in MSP coverage. You must purchase private coverage during this time, otherwise you will be out-of-pocket for any doctor and hospital services you and/or your dependents receive during this time. Please contact Stephanie Mah at stephanie.mah@ubc.ca or 604-822-6823 for further details or to arrange for coverage.
  • Provide a copy of your new work permit to your Department Administrator as soon as possible; they will then send it to Faculty Relations/HR and Payroll for forwarding to HIBC.
  • HIBC will review your new work permit and make a decision on when your MSP coverage will start. It may be start the first of the month of your work permit issuance date or HIBC may require that you serve another waiting period. HIBC will inform you of their decision in writing. Please provide a copy of this letter to Payroll so that know what date to resume your MSP and Extended Health coverage.
  • Note that if you are without status you may not perform any work for UBC.

Questions?

If you have any questions about renewing your work permit, please contact your Department or Faculty administrator.

If you are enrolled for MSP through UBC and have any questions about your MSP enrollment, please contact your Payroll Benefits Representative.

Vancouver Campus

  • If your last name begins with the letters A – G, contact Jennifer Lim:  jennifer.g.lim@ubc.ca or 604-827-3212.
  • If your last name begins with the letters H – O, contact Carol Liao:  carol.liao@ubc.ca or 604-827-1738.
  • If your last name begins with the letters P – Z, contact Pravin Khan: pravin.khan@ubc.ca or 604-822-8701.

Okanagan Campus

If you are enrolled for MSP through Health Insurance BC, please contact them directly at 604-683-7151.