Memo: Submit staff sick leave statistics for 2019 (Jan. 8, 2020)

Date: Jan. 8, 2020
From: Michelle Berner, Managing Director, Human Resources – Total Compensation, Health & Wellbeing
To: Deans, Directors, Department Heads and Administrators at UBC Vancouver
Subject: Submit staff sick leave statistics for 2019

Every year, Human Resources presents the Board of Governors with a report on key health indicators at the University. The report provides a snapshot of the health of our staff and faculty, and includes statistics on the average number of paid sick leave days taken by staff.

In preparation for this year’s report, we request you ensure that your department’s administrator enters your unit’s sick leave statistics for the 2019 calendar year using the online reporting tool by Jan. 31, 2020. Note that if you are off campus, you will need to connect to the UBC VPN before you can access the site.

If your sick leave data has already been entered into the Sick Leave System, no further action is required.

For more information on how to report your statistics, visit Employee Attendance Management.

If you are entering your sick leave data using UBC IT’s Personnel Absence Tracker (PAT) application, you do not need to re-enter the data. Download an excel report of your 2019 data by month and employment group and email it to Janet McHugh in Human Resources at by Jan. 31, 2020. Please ensure this is a department summary and does not include identifying information of individual employees.

Aggregate sick leave data from 2018 and prior years

To help you benchmark sick leave usage in your faculty/department, we have aggregated sick leave statistics from 2014 to 2018. This data reflects staff sick leave usage only, and is representative of the faculties and departments that have reported their data to Human Resources.

2018 highlights

  • The average number of sick days taken per employee in 2018 was 6.6 days, a decrease over the 2017 average of 7.8 days
  • The average number of sick days per employee in 2018 was 6.9 for UBC Vancouver (a decrease from 8.3 in 2017).
  • The average number of sick days per employee in 2018 was 4.3 for UBC Okanagan (a slight increase from 3.6 days in 2017).

Sick leave data for key employment groups (2014 – 2018)

The chart below summarizes the average number of sick leave days taken between 2014 and 2018 for the following employment groups:

  • IUOE 115
  • CUPE 116
  • BCGEU (Child Care)
  • CUPE 2950
  • Non-Union Technicians & Research Assistants (TRAs)
  • CUPE 2278 English Language Instructors
  • Management & Professional (M&P) (i.e., AAPS, SUDs, and Excluded M&P)
  • BCGEU Okanagan
  • Executive Administrative (i.e., excluded clerical staff)

Staff employment groups represented at UBC’s Okanagan campus include: M&P, BCGEU Okanagan, and Executive Administrative. With the exception of BCGEU Okanagan, the other employment groups at the Okanagan campus have been included in their general employment group. For example, M&P employees at the Okanagan campus were included along with M&P employees at the Vancouver campus in the general M&P group.

The chart below is based on submitted sick leave data, and as such may not be completely representative of all departments and faculties (on average, about 70% – 80% of staff “full-time equivalents” (FTEs) were captured – this varied by employment group).

In addition, the following employment groups are small in size (120 employees or less): Child Care employees, IUOE 115, CUPE 2278, and Executive Administrative. As such, the average sick time for these groups can be greatly impacted by only a few sick leave instances.

Average number of sick days taken by employment group (2014 – 2018), both campuses

For both campuses, the average number of days taken by an employee from 2014 – 2018 was:

  • 2014: 8.2
  • 2015: 9.0
  • 2016: 8.9
  • 2017: 7.8
  • 2018: 6.6


If you have any questions about the memo, please contact Janet McHugh at or or 604-822-6823.