Memo: Submit Staff Sick Leave Statistics for 2017 (Jan. 17, 2018)

Date: Jan. 17, 2018
From: Michelle Berner, Managing Director, Total Compensation, Human Resources
To: Deans, Directors, Department Heads and Administrators at the Vancouver campus
Subject: Submit Staff Sick Leave Statistics for 2017

Every year, Human Resources provides the Board of Governors with a report on key health indicators at the  university. The report provides a snapshot of the health of our staff and faculty, and includes statistics on the average number of paid sick leave days taken by staff.

In preparation for this year’s report, we need all heads of unit/departments to ensure that your department’s administrator enters your unit’s sick leave statistics for the 2017 calendar year using the online reporting tool at by Feb. 16, 2018. Note that if you are off campus, you will need to connect to VPN before you can access the site.

If your statistics have already been entered into the online reporting tool, no further action is required.

For more information on how to report your statistics, visit

If you are entering your sick leave statistics using UBC IT’s Personnel Absence Tracker (PAT) application, you do not need to re-enter the data into the online reporting tool. Instead, please download a report of your 2017 statistics by month and employment group and email it to Stephanie Mah in Human Resources at by Feb. 16, 2018.

Aggregate Sick Leave Data from 2016 and Prior Years

To help you benchmark sick leave usage in your Faculty/department or unit, we have aggregated sick leave statistics from 2010 to 2016. This data reflects staff sick leave usage only, and is representative of the faculties and departments that have reported their data to Human Resources.

2016 Highlights

  • The average number of sick leave days taken per staff member in 2016 was 8.9 days, a slight decrease over the 2015 average of 9.0 days.
  • The average number of sick days per staff member in 2016 was 9.7 for the Vancouver campus (a slight decrease from 9.8 in 2015).
  • The average number of sick days per staff member in 2016 was 3.8 for the Okanagan campus (a slight decrease from 3.9 days in 2015).

Sick Leave Statistics for Key Employment Groups (2010-2016)

The chart below summarizes the average number of sick leave days taken between 2010 and 2016 for the following employment groups:

  • IUOE 882
  • CUPE 116
  • BCGEU (Childcare)
  • CUPE 2950
  • Non-Union Technicians & Research Assistants (TRAs)
  • CUPE 2278 English Language Instructors
  • Management & Professional (M&P) (i.e., AAPS, SUDs, and Excluded M&P)
  • BCGEU Okanagan
  • Executive Administrative (i.e., excluded clerical staff)

Staff employment groups represented at UBC’s Okanagan campus include: M&P, BCGEU Okanagan, and Executive Administrative. With the exception of BCGEU Okanagan, the other employment groups at the Okanagan campus have been included in their general employment group. For example, M&P employees at the Okanagan campus were included along with M&P employees at the Vancouver campus in the general M&P group.

The chart below is based on submitted sick leave data, and as such may not be completely representative of all departments and faculties (on average, about 50% – 70% of staff “full-time equivalents” (FTEs) were captured – this varied by employment group).

In addition, the following employment groups are small in size (120 employees or less):  Childcare Workers, IUOE 882, CUPE 2278, and Executive Administrative.  As such, the average sick time for these groups can be greatly impacted by only a few sick leave instances.

Average Number of Sick Days Taken by Employment Group 2010-2016
(Both Campuses)

For both campuses, the average number of days taken by staff from 2010-2016 was:

  • 2010: 7.8
  • 2011: 9.0
  • 2012: 9.4
  • 2013: 8.5
  • 2014: 8.2
  • 2015: 9.0
  • 2016: 8.9


If you have any questions about the memo, please contact Stephanie Mah at (604) 822-6823 or