Date: July 15, 2013
From: Michelle Berner, Director, Total Compensation, Human Resources
To: Deans, Department Heads, Administrators at the Vancouver campus
CC: Human Resources
Subject: Staff Sick Leave Statistics for the First Half of 2013
Required: Staff Sick Leave Statistics for the First Half of 2013
Provided: Benchmark Sick Leave Data from 2012 and Prior Years
It is time for central reporting of UBC staff sick leave statistics for the first half of 2013.
 Request: Submission of 2013 Sick Leave Stats (first six months)
As you may be aware, Human Resources provides the Executive and the Board of Governors (BoG) with an annual report on key health indicators at the University. The report provides a snapshot of the health of our staff and faculty, and includes statistics on the average number of paid sick leave days taken by staff.
Overall for UBC (but not for the Okanagan campus), there has been an increase in the average number of sick days taken, and the Board committee would like to monitor the utilization of sick days more closely over the next few years.
In response to the Board’s concerns and request, please have the Administrator for your faculty/department enter your 2013 statistics as follows:
- January to June: please enter sick leave data by July 31, 2013
- July to December: please enter sick leave data by Jan. 31, 2014
Please assist us by entering your January – June 2013 sick leave statistics using the online reporting tool (www.my.ubc.ca) by July 31, 2013. If you have already entered your statistics into the Sick Leave System, no further action is required. For more information on reporting your statistics and to download step-by-step instructions, visit http://www.hr.ubc.ca/administrators/managing-staff/attendance-management/faqs/.
 Aggregate Sick Leave Data from 2012 and Prior Years
Benchmark sick leave statistics are provided below. The data is for staff only, and is representative of the faculties and departments who have reported their data using our online sick leave reporting system.
- The number of sick leave days taken per employee was 9.4 days, an increase of 4.4% over the 2011 average of 9.0 days. 1
- The average number of sick days per employee was 10.5 for the Vancouver campus (an increase of 6.1% from 9.9 in 2011)
- The average number of sick days per employee was 3.0 2 for the Okanagan campus (no change from 3.0 days in 2011).
Sick Leave Statistics for Key Employment Groups (2008 – 2012)
The chart below summarizes the average number of sick leave days taken between 2008 and 2012 for the following employment groups:
- IUOE 882
- CUPE 116
- BCGEU (Childcare)
- CUPE 2950
- Non-Union Technicians & Research Assistants (TRAs)
- CUPE 2278
- Management & Professional (M&P) (i.e., AAPS, SUDs, and Excluded M&P)
- BCGEU Okanagan
- Executive Administrative (i.e., excluded clerical staff)
Staff employment groups represented at UBC’s Okanagan campus include: M&P, BCGEU Okanagan, and Executive Administrative. With the exception of BCGEU Okanagan, the other employment groups at the Okanagan campus have been included in their general employment group. For example, M&P employees at the Okanagan campus were included along with M&P employees at the Vancouver campus in the general M&P group.
The chart below is based on submitted sick leave data, and as such may not be completely representative of all departments and faculties (on average, about 50% of staff full-time equivalents were captured).
In addition, the data set is small for the following groups: IUOE 882, CUPE 2278, Executive Administrative, and Non-union Technicians & Research Assistants. As such, the statistics may not be representative.
For both campuses, the average number of days taken by employee from 2008 – 2012 was:
- 2008 : 7.6
- 2009 : 7.7
- 2010 : 7.8
- 2011 : 9.0
- 2012 : 9.4
If you have any questions regarding these statistics or managing sick time, please contact Stephanie Mah at 604-822-6823 or firstname.lastname@example.org.
1: Due to an error in the calculation of 2011 full-time equivalents at the Okanagan campus, the average number of days was revised from 9.9 to 9.0.
2: Due to an error in the calculation of 2011 full-time equivalents at the Okanagan campus, the average number of days was revised from 6.6 to 3.0.