Memo: Request for Staff Sick Leave Statistics for 2016; Benchmark Sick Leave Data from 2015 and Prior Years (Jan. 19, 2017)

Date: Jan. 19, 2017
From: Michelle Berner, Director, Total Compensation, Human Resources
To: Deans, Directors, Department Heads and Administrators at the Vancouver campus
Subject: Required: Staff Sick Leave Statistics for 2016; Provided: Benchmark Sick Leave Data from 2015 and Prior Years

2016 Sick Leave Submission

Every year, Human Resources provides the Board of Governors an annual report on key health indicators at the University. The report provides a snapshot of the health of our staff and faculty, including a summary of trends in paid sick leave taken by staff.

In 2015, there was a slight increase in the average number of sick days taken (9.0 days) compared with 2014 (8.2 days).

Action Required

In order to help us prepare this year’s report, we ask that the Administrator in your faculty/department upload the January – December 2016 sick leave statistics using the online reporting tool at by February 17, 2017. Note that if you are off campus, you will need to connect by VPN before you can access the site.

If you have already entered your statistics into the Sick Leave System, no further action is required.

For more information on reporting your statistics and to download step-by-step instructions, visit

If you are entering your sick leave statistics using UBC IT’s Personnel Absence Tracker (PAT) application, you do not need to re-enter the data. Please download a report of your 2016 statistics by month and employment group and email it to Stephanie Mah in Human Resources at by February 17, 2017. Alternatively, you can provide permission for UBC IT to send your report to Human Resources by emailing Dustin Sheridan at, with your name, title, department, and email address.

2010-2015 Sick Leave Trends

Benchmark sick leave statistics from 2010-2015 are provided below. This data is for staff only, and is representative of the faculties and departments who have reported their data to Human Resources.

2015 Highlights

  • The average number of sick leave days taken per employee in 2015 was 9.0 days, an increase over the 2014 average of 8.2 days.
  • The average number of sick days per employee in 2015 was 9.8 for the Vancouver campus (an increase from 8.7 in 2014)
  • The average number of sick days per employee in 2015 was 3.9 for the Okanagan campus (no change from 3.9 days in 2014).

Sick Leave Statistics for Employment Groups (2010 – 2015)

The chart below summarizes the average number of sick leave days taken between 2010 and 2015 for the following employment groups:

  • IUOE 882
  • CUPE 116
  • BCGEU (Childcare)
  • CUPE 2950
  • Non-Union Technicians & Research Assistants (TRAs)
  • CUPE 2278 English Language Instructors
  • Management & Professional (M&P) (i.e., AAPS, SUDs, and Excluded M&P)
  • BCGEU Okanagan
  • Executive Administrative (i.e., excluded clerical staff)

Staff employment groups represented at UBC’s Okanagan campus include M&P, BCGEU Okanagan, and Executive Administrative. With the exception of BCGEU Okanagan, the other employment groups at the Okanagan campus have been included in their general employment group. For example, M&P employees at the Okanagan campus were included along with M&P employees at the Vancouver campus in the general M&P group.

The chart below is based on submitted sick leave data, and as such may not be completely representative of all departments and faculties (on average, about 50% – 70% of staff “full-time equivalents” (FTEs) were captured – this varies by employment group).

In addition, the following employment groups are small in size (120 employees or less): Childcare Workers, IUOE 882, CUPE 2278 ELI and Executive Administrative. As such, the average sick time for these groups can be greatly impacted by only a few sick leave instances.

Average Number of Sick Days Taken by Employment Group (2010 – 2015): Both Campuses

For both campuses, the average number of days taken by employee from 2010 – 2015 was:

  • 2010: 7.8
  • 2011: 9.0
  • 2012: 9.4
  • 2013: 8.5
  • 2014: 8.2
  • 2015: 9.0


If you have any questions regarding these statistics or managing sick time, please contact Stephanie Mah at (604) 822-6823 or