Memo: Planning Faculty & Staff Events at UBC; Updates to Policy #13 (Nov. 20, 2014)

Memorandum
Date: Nov. 20, 2014
From: Linda McKnight, Director, Advisory Service, Human Resources
To: Deans, Directors, Department Heads and Administrators, Vancouver campus
Subject: Planning Faculty & Staff Events at UBC; Updates to Policy #13


If your department plans to hold an event for faculty and staff this season, please familiarize yourself with UBC’s Policy #13, Serving and Consumption of Alcohol at University Facilities and Events. This policy was updated in June, 2014, and sets out the policy, procedures, and responsibilities.

From Policy #13:

2.3. Event Organizers must familiarize themselves with all legal requirements, University policies, procedures, and regulations relevant to hosting a With Alcohol Event. Contravention of any of the foregoing may result in disciplinary and/or legal action.

2.4. All Event Organizers should be aware that where an Event Organizer has failed to take reasonable steps to prevent over-consumption of alcohol and to prevent foreseeable harm, a court may hold an Event Organizer both legally and financially responsible for the subsequent behavior of an Attendee who becomes impaired as a result of alcohol consumed at a With Alcohol Event. The Event Organizer must ensure that alcohol is not served to impaired or underage Attendees and must take all reasonable steps to minimize the risks associated with over-consumption of alcohol at the With Alcohol Event.

2.5. Each Attendee must make responsible decisions concerning alcohol, with due regard to the safety of all concerned, and comply with all legal requirements, all requirements of this Policy, and any requirements established by a Venue. Attendees should familiarize themselves with the community programs available to support responsible drinking and safe practices.

If you have any questions about the above please call your Human Resources Advisor.

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