Memo: Planning Faculty & Staff Events at UBC, and Policy #13 (Nov. 12, 2015)

Date: Nov. 12, 2015
From: Linda McKnight, Director, Advisory Services, Human Resources
To: Deans, Directors, Department Heads and Administrative Managers at the Vancouver campus
CC: Human Resources Advisory Services
Subject: Planning Faculty & Staff Events at UBC, and Policy #13

If your department plans to hold a holiday event for faculty and staff this season, please familiarize yourself with Policy SC9 – Alcohol (formerly Policy #13). This policy was updated in June, 2014, with amendments to the procedures approved in August, 2015.

From Policy SC9:

2.3. Event Organizers must familiarize themselves with all legal requirements, University policies, procedures, and regulations relevant to hosting a With Alcohol Event. Contravention of any of the foregoing may result in disciplinary and/or legal action.

2.4. All Event Organizers should be aware that where an Event Organizer has failed to take reasonable steps to prevent over-consumption of alcohol and to prevent foreseeable harm, a court may hold an Event Organizer both legally and financially responsible for the subsequent behavior of an Attendee who becomes impaired as a result of alcohol consumed at a With Alcohol Event. The Event Organizer must ensure that alcohol is not served to impaired or underage Attendees and must take all reasonable steps to minimize the risks associated with over-consumption of alcohol at the With Alcohol Event.

2.5. Each Attendee must make responsible decisions concerning alcohol, with due regard to the safety of all concerned, and comply with all legal requirements, all requirements of this Policy, and any requirements established by a Venue. Attendees should familiarize themselves with the community programs available to support responsible drinking and safe practices.

If you have any questions about the above, please contact your Human Resources Advisor.

Note: The online version of this memo was updated Sept. 17, 2019, to reflect new UBC policy identification.