Memo: Faculty and staff voting on federal election day (Oct. 3, 2019)

Date: Oct. 3, 2019
To: Executive, deans and other senior academic leaders, academic heads, directors and managers, and senior professional leaders
From: Marcia Buchholz, Managing Director, Human Resources, Advisory Partnerships, Central Services and HR Professional Standards, and Gillian Henderson, Executive Director, Human Resources – UBC Okanagan
Subject: Faculty and staff voting on federal election day

As you may be aware, the Canadian federal election takes place on Monday, Oct. 21, 2019.

Voting will take place in British Columbia between 7:00am and 7:00pm. UBC faculty and staff who are registered voters, and scheduled to work that day, are entitled to three consecutive hours in which to vote. Faculty and staff who are scheduled to start work later than 10:00am, and/or to finish work by 4:00pm, will not need extra time off to vote. However, faculty and staff with less than three hours of personal time between the voting hours and the start or end of their working day may require paid time off.

If a faculty or staff member makes such a request for paid leave, it must be granted. However, the Canada Elections Act confirms that the time off may be scheduled at the convenience of the employer. It is up to each department to determine whether a faculty or staff member is to be permitted a late start or an early finish.

For more information about providing time for faculty and staff to vote on election day, visit:

If you have any questions, please contact your Human Resources Advisor or Associate: