Date: April 24, 2017
From: Linda McKnight, Director, Advisory Services, Human Resources
To: Deans, directors, managers and heads of academic and administrative units
CC: Human Resources Advisory Services
Subject: BC Provincial Election – Tuesday, May 9, 2017
This memo is to advise you of the University’s obligations to employees who are scheduled to work on Tuesday, May 9, 2017, the scheduled date of the 2017 BC provincial election.
Voting in the provincial election will take place between 8:00 a.m. and 8:00 p.m. UBC employees who are registered voters and who are scheduled to work on that day are entitled, under the BC Election Act, to four consecutive hours in which to vote. Many employees’ scheduled working hours may overlap with voting hours.
Those employees scheduled to start work later than 12:00 p.m. or to finish work by 4:00 p.m. will not need extra time off to vote. However, many employees are scheduled to work between the hours of 8:30 a.m. and 5:00 p.m., leaving them with fewer than four hours of personal time before the start or end of the day in order to vote. Others may be working longer days because of flex time. These employees may require some paid leave, either at the beginning or end of the workday.
If an employee makes such a request for paid leave, they must be granted it. However, the Act confirms that the time off may be scheduled when it best suits the convenience of the employer. It is up to each department to determine whether an employee is permitted a late start or an early finish.
If you have any questions regarding scheduling hours on May 9, please contact your Human Resources Advisor or Associate directly.