Date: April 29, 2013
From: Linda McKnight, Director, Advisory Services, Human Resources
To: HR Administrators
CC: Human Resources Advisory Services
Subject: BC Provincial Election – Tuesday, May 14, 2013
This memo is to advise you of the University’s obligations to employees who are scheduled to work on Tuesday, May 14, 2013, while voting will be underway for the provincial general election.
Voting in the provincial election will take place on May 14 from 8:00 a.m. until 8:00 p.m. UBC employees who are registered voters and who are scheduled to work on that day are entitled, under the BC Election Act, to four consecutive hours in which to vote. Many employees’ scheduled working hours may overlap with voting hours.
Those employees scheduled to start work later than 12:00 p.m. or to finish work by 4:00 p.m. will not need extra time off to vote. However, many employees are scheduled to work between the hours of 8:30 a.m. and 5:00 p.m., leaving them with fewer than four hours of personal time before the start or end of the day in order to vote. Others may be working longer days because of flex time. These employees may require some paid time off, at the beginning or end of Tuesday’s workday, to add to their personal time in order to have four consecutive hours in which to vote.
If employees request paid time off in order to have four consecutive hours of personal time to vote, they must be allowed enough paid time away from work to ensure they have a full four hours in which to cast their ballot. The Act confirms that the time off may be scheduled when it best suits the convenience of the employer, so it is up to each department to determine whether an employee is permitted a late start or an early finish.
If you have any questions regarding scheduling hours on May 14, please contact your Human Resources Advisor or Associate directly.