Funding is available to support professional development for Management and Professional staff at UBC.
For the purposes of this funding program “professional development” is defined as those activities that enhance the knowledge, performance or career progression of an employee’s work at the University.
Current Funding Year : 2016-2017 (April 1, 2016 – March 31, 2017)
Status of M&P Staff PD Fund: Closed and no longer accepting PD expense claims for the current 2016-2017 funding year.
Current Funding Pool Balance : Zero dollars available
Claim Submission Deadline: March 7, 1:00 pm . On March 7, 2017, Human Resources had received enough claims to exhaust the $620,000 fund budget for the current fund year.
If you submitted a claim to Human Resources, prior to the March 7 cut-off ,that has yet to be reimbursed, you may check the status of your claim in Faculty and Staff Self-Service. If you see your recent claim logged on the ” staff PD Fund” online screen, this indicates that your claim has been received and is in the queue to be processed for the current fund year provided that your claim is complete and includes all required back-up documentation.
Next Funding Year : April 1, 2017 – March 31, 2018 . New M&P Staff PD funds will become available to you as of April 1, 2017.
You can submit a claim for the next funding year as of April 1, 2017. Claims must be submitted with 60 days of the original purchase date be be considered eligible for funding.
How to Apply for PD Funding Reimbursement
- confirm your M&P PD Fund enrollment status and available balance in Faculty & Staff Self Service (Click the “staff PD ” tab to view your funding details);
- review the Guidelines for M&P PD Fund (PDF);
- pay upfront for your eligible PD activity or arrange to have your department pay upfront on your behalf;
- complete the M&P PD Fund Expense Claim Form
- attach receipts & required supporting documentation as described on the claim form;
- send the completed claim form by UBC campus mail within 60 days of your PD activity purchase date to:
Human Resources – PD Funding Programs
600 – 6190 Agronomy Road (Tef3)
Vancouver, BC V6T 1Z3
Emailed claim forms are not accepted
How To Pay for an HR Professional Development Workshop with PD Funding
Management and Professional (M&P) staff with AAPS membership are eligible to apply for up to $550* in PD funding reimbursements each funding year. The funding year follows the UBC Fiscal Year (April 1 – March 31).
Individual funding requests are approved on a first-come, first-served basis and are subject to the availability of the annual budgeted funds. If overall funding is exhausted in any one year, employees will be notified that no further applications will be approved until the fund renewal in the following UBC fiscal year.
*Annual funding limit is pro-rated for staff working less than 0.50 FTE
When to Apply
PD Expense claims are eligible for submission to the M&P PD Fund as soon as the upfront payment has been made and must include receipts & any supplemental documentation required as described on the PD Expense claim form.
Claims must be submitted to Human Resources within 60 days of the original PD expense payment/purchase date (as shown on receipt). Please note that after 60 days from the original date of purchase, PD expenses will no longer be eligible for M&P funding support.
Expenses must be related to professional development activities that enhance the knowledge, performance or career progression of your work at the University. The Fund may not be accessed for any other purpose.
Details on typical PD activities such as courses, workshops, conferences, professional journals, books, or memberships covered by the fund and a list of excluded expenses can be found in the M&P PD Fund Guidelines (PDF).
Important Notes for Authorizing Managers and Applicants:
The M&P PD Fund does not cover job required professional memberships or training expenses. Please do not submit these expenses for M&P PD Funding support. Please refer to M&P PD Guideline 2.10.
Coaching Sessions: To qualify for M&P PD Funding support, coaching sessions must be provided by an ICF Certified Coach.The preferred level of certification is Professional Certified Coach (PCC) or above.
Approval & Reimbursement Process
The PD Fund Coordinator in UBC Human Resources will review your claim to ensure it is consistent with the purpose of the program, within available individual funding limits, and includes all required receipts and back-up documentation.
If you paid the upfront costs out of pocket, you will be reimbursed by direct bank deposit. If the upfront costs were paid by your department on your behalf, the PD Fund Coordinator will arrange reimbursement to your department by Journal Voucher transfer. If you applied your PD Funds towards a Professional Development workshop offered through Human Resources, the PD Fund Coordinator will arrange payment of your workshop on your behalf.
In all cases, you will receive an approval/confirmation email once your claim has been processed.
The reimbursement process make take up to 15 business days.
Contact Cathy Faulconer, Workplace Learning Associate, at firstname.lastname@example.org , 604-822-6314