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By Breeonne Baxter on November 29, 2012
Please share this with your staff
Supply Management has released a list of important dates regarding 2012 year-end procurement deadlines.
To assist in processing procurement transactions for the 2012 calendar year and fiscal 2012/13 year ends, please ensure that all staff are notified of the following important dates:
Orders Requiring Tendering (>$50,000 CAD) – Purchase Requisitions will be processed on a first-in basis as expeditiously as possible. Contact Payment & Procurement Services to discuss your particular requirement.
November 30, 2012
Orders Not Requiring Tendering (<$50,000 CAD) – Last day to receive Purchase Requisitions requiring order placement prior to December 31, 2012.
**Purchase Requisitions received after the above cut-off date requiring a Purchase Order in 2012 will be reviewed on a case-by-case basis and processed as expeditiously as possible but may not be processed until January 2013.
December 21, 2012
Orders Requiring Tendering (>$50,000 CAD) – Last day to receive Purchase Requisitions requiring order placement, delivery and invoicing by March 31, 2013.
January 25, 2013
Foreign Orders Not Requiring Tendering (<$50,000 CAD) – Last day to receive Purchase Requisitions for Foreign suppliers (including US suppliers) requiring order placement, delivery, and invoicing by March 31, 2013.
February 22, 2013
Domestic Orders Not Requiring Tendering (<$50,000 CAD) – Last day to receive Purchase Requisitions for Domestic suppliers requiring order placement, delivery and invoicing by March 31, 2013.
**Clearly mark”12/13″ or “13/14” at the top of all requisitions or the requisitions will be processed in fiscal 2013/14.
**Purchase Requisitions intended for “12/13” but received after the above cut-off dates will be reviewed on a case-by-case basis and processed as expeditiously as possible but may be charged against the 2013/14 fiscal year.
Submit Purchase requisitions to firstname.lastname@example.org or contact 604.822.2686 (Vancouver) or 250.807.8614 (Okanagan).
By Breeonne Baxter on August 9, 2012
For HR Administrators
Supply Management has issued tips to the customs clearing process at UBC, for use by administrators at the Vancouver and Okanagan campuses.
Read the guide at the Supply Management site.
For further information, contact Allen Charuhas, Logistics Manager (604.827.4530.)
By Breeonne Baxter on February 9, 2012
Please share this with your staff and faculty
Supply Management has made changes to its list of Travel Agency Vendors. The agreement with North South Travel has been extended to December, 2012.The contract with Uniglobe Vision Travel has not been renewed.
The service fee structure has also been revised.
Full details are available on the Supply Management site.
By Breeonne Baxter on October 27, 2011
For HR Administrators
Supply Management is developing a master contract with Iron Mountain for document (paper) storage only for all UBC campuses, which will bring monthly savings to every department currently with Iron Mountain.
By placing all departmental accounts under one master contract (V8067 – University of British Columbia), departments will realize the following benefits:
Departments with an existing Iron Mountain account will receive the above savings and benefits over the next four weeks. There will be no change in the way departments currently administer their accounts with Iron Mountain. New UBC Iron Mountain accounts will receive the benefits immediately as they sign up.
Visit the Supply Management site for full details on the Iron Mountain agreement, and to learn how to create an account with Iron Mountain under the new agreement.