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By Breeonne Baxter on January 11, 2018
On Dec. 21, 2017, Policy #82 (Relocation of Faculty Members and Senior Management Staff) was amended. Policy #82 and its related procedures establish the eligibility and extent of travel and relocation assistance from central funding for the hiring or internal transfer of faculty members and senior management staff.
The changes increase the maximum amount that will be reimbursed from UBC’s Central Relocation Fund to relocating faculty and senior staff members. The specific procedure amendments are as follows:
For a summary of the amended maximum amounts that will be reimbursed as of Dec. 21, please refer to the Central Relocation Fund Contribution Table. A PDF copy of the approved procedures for Policy #82 is available here.
To learn more about relocation for faculty and senior management staff at UBC, visit the Relocation website. If you have a specific inquiry, please contact Joyce Wei, Relocation & Benefits Analyst, at email@example.com or 604-822-6865.
By Breeonne Baxter on February 2, 2017
On Jan. 31, UBC President Prof. Santa Ono issued a bulletin regarding the task force established to determine what assistance the university can offer those affected by the U.S. Executive Order preventing individuals from seven countries from entering the U.S. for 90 days. The task force is continuing its work, but in the meantime if you have any faculty, post-doctoral fellows, and staff with immigration, visa, or work permit questions, please have them contact:
Danielle Samuels (RCIC)
UBC Human Resources’ Housing & Relocation Services
For information on resources for students, please visit http://president.ubc.ca/featured/2017/01/31/update-on-presidential-task-force/.
By Breeonne Baxter on November 10, 2016
Please share this with any recently-relocated faculty or staff in your units who may be interested.
UBC Faculty Staff Housing and Relocation Services is hosting a Rent Smart Seminar presented by the BC Residential Tenancy Branch. UBC faculty and staff are invited to attend this session to gain insight about renting in BC, including the following topics:
RSVP to firstname.lastname@example.org by Monday, Nov. 14.
November 16, 2016
12:00 – 1:30pm
Sauder School of Business
Boardroom HA969 (9F)
November 16, 2016
5:00 – 6:30pm
St. John’s College
Lecture Hall #1080
Please indicate which session you would like to attend (the sessions are identical). Refreshments will be provided.
Please note that this seminar is only open to UBC faculty and staff.
By Breeonne Baxter on July 21, 2016
Today, we have a memo regarding the updated UBC Policy #82 (Relocation of Faculty Members and Senior Management Staff), as well as information on the designated relocation vendor. This memo was distributed to Heads Up – Vancouver, earlier today.
Memo: UBC Relocation – Designated Relocation (Moving) Vendor, and Updated Procedures for Policy #82 (July 21, 2016)
See all HR memos at http://www.hr.ubc.ca/memos/.
By Breeonne Baxter on March 17, 2016
We have a memo for all heads and managers with information on the temporary extension of the relocation moving company contract with QMM (while the RFP process is under way), and a reminder about shuttle expenses and a deadline for submission of relocation reimbursement claim forms for FY2015/16.
Read the memo here:
If you have questions, please contact Joyce Wei, Relocation and Benefits Analyst, in Human Resources at 604-822-6865 or email@example.com.
By Breeonne Baxter on September 6, 2012
For HR Administrators
UBC’s Work-Life and Relocation Services
Date: Tuesday, Sept. 18/12
Time: 9:00 a.m. to 10:30 a.m.
Location: Life Sciences Centre 1330, 2350 Health Sciences Mall
Please RSVP to firstname.lastname@example.org.
Presenter: Jayne Booth, (Manager, Work-Life and Relocation Services, Human Resources
New hires and potential candidates often need to ask multiple questions about immigration, family support issues and countless other bureaucratic processes necessary to decide whether to sign a UBC job offer or how to hit the floor running when they arrive in Vancouver. WLRS rolled out as a ‘five star concierge service’ for departments and new faculty to use at the end of 2009 and now the office is helping more than 300 families and single people each year to relocate to their new home.
Jayne Booth is no stranger to relocating within countries and internationally, as she has a background in travelling as a nurse in the UK Royal Air Force and emigrated from the UK to Canada with her two teenage sons in the summer of 2008. Jayne took up a position in Organizational Development in the Human Resources team over in UBC Building Operations and started to make many good friends at UBC. In the fall of 2009, Jayne enthusiastically took up the challenge of setting up the Work-Life and Relocation Services (WLRS), reporting within Total Compensation in central HR. The Provost and VP Academic, Dr. David Farrar, and AVP Human Resources, Lisa Castle, recognized that in a decentralized hiring model, departmental staff and faculty could not be experts in all the necessary relocation processes for foreign nationals or returning Canadians. Jayne enjoys the variety of working with departmental staff across UBC as much as helping the new recruits. She became a regulated Canadian Immigration Consultant in 2011 so is qualified to answer questions in many areas of immigration law, policies and procedures and is skilled in recruitment and staff development.
By Breeonne Baxter on May 31, 2012
For HR Administrators
UBC provides relocation and travel assistance to eligible faculty and senior management staff in accordance with Policy #82 – Relocation of Faculty Members and Senior Management Staff. For the past two years, UBC has contracted with Quality Move Management (QMM) to provide moving services for our faculty and staff. QMM offers the University competitive rates and has an excellent reputation for customer service and efficiency.
With the assistance of an independent relocation consultant, Ward O’Farrell, the University surveyed the faculty and staff who had used QMM’s services. After careful evaluation and consideration, we are pleased to announce that we have extended our contract with QMM through March 31, 2015. There will be a modest rate increase effective June 11, 2012, but the rates remain very competitive in the industry.
Additional information on relocation is available at http://www.hr.ubc.ca/relocation/.
If you have any questions or comments about the relocation policy or services provided by QMM, please contact Joyce Wei, Relocation Administrator, in Human Resources at (604) 822-6865 or email@example.com.
UBC looks forward to continuing our relationship with QMM to provide effective relocation services.
By Breeonne Baxter on September 16, 2011
For HR Administrators and those who assist faculty and senior staff with relocating to UBC.
The University provides relocation and travel assistance to eligible faculty and senior management staff in accordance with Policy #82. Information about the relocation policy and related processes may be found on the UBC Human Resources relocation website: www.hr.ubc.ca/relocation/.
To qualify for reimbursement from central relocation funds, new hires must use UBC’s designated relocation and moving vendor, Quality Move Management (QMM). New hires who relocate themselves (ie. packing, driving rental truck, unpacking) may still be eligible for reimbursement from central relocation funds. However, if any other moving company besides QMM and its contractors are utilized, then reimbursement from central relocation funds is not available. By having a single relocation provider, the University was able to achieve very competitive rates as well as manage the relationship directly with the contracted vendor.
You will find the guidelines and information on receiving relocation assistance from central relocation funds here: www.hr.ubc.ca/relocation/guide-department/.
Here is some relevant information that may be helpful to you:
Your feedback is important to us, whether it be about our website and its content, or the services provided by QMM – please contact Joyce Wei, Relocation Administrator, in Human Resources at (604) 822-6865 or firstname.lastname@example.org.