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By Marlene Dong on June 27, 2019
As of July 1, 2019, there will be three moving vendor options available to eligible relocating faculty members and senior management staff and hiring departments at UBC.
In response to feedback requesting more choice when it comes to coordinating relocation services, UBC is adding two moving companies: AMJ Campbell and Armstrong Moving and Storage/Armstrong International Movers Ltd. UBC is a member of the Canadian Association of University Business Officers (CAUBO), which means the university can take advantage of CAUBO’s agreements with Armstrong and AMJ Campbell. CAUBO negotiates competitive tariff agreements with its moving vendors based on a larger volume of moves, ensuring the competitiveness of quotes/estimates.
Quality Move Management (QMM), which has been UBC’s designated relocation company since 2007, remains an available option, and is the preferred vendor for senior management staff moves, as well as moves over $75,000.
Quotes and estimates may be requested of one or each of the three available moving companies.
Because CAUBO manages the agreements with its moving companies, they are responsible for maintaining the appropriate quality of service. If you choose one of CAUBO’s moving companies, you must work directly with AMJ Campbell or Armstrong.
UBC continues to manage the agreement with QMM. If you are a hiring department that selects QMM as your moving company, please continue to follow existing UBC administrative procedures. UBC’s relocation administrator and QMM’s relocation coordinators remain your key contacts for QMM moves.
The additional CAUBO moving company options are effective July 1, 2019. Any existing contracts or quotes negotiated before July 1, 2019, and/or moves contracted with QMM must be honoured.
Under UBC’s Policy #82, the university has designated relocation and moving companies that must be used if relocating faculty and senior management staff wish to have eligible expenses reimbursed by UBC’s Central Relocation Fund, the fund that supports the policy.
QMM is the preferred moving company for senior management relocations (e.g. President, VPs, AVPs) and executives (e.g. Deans) if hiring departments wish to access the Central Relocation Fund.
CAUBO-managed moving companies are also eligible for reimbursement through the Central Relocation Fund.
For more information, please visit the updated Relocation website.
Questions? Please contact UBC’s Relocation Administrator, Joyce Wei at email@example.com.
By Breeonne Baxter on January 11, 2018
On Dec. 21, 2017, Policy #82 (Relocation of Faculty Members and Senior Management Staff) was amended. Policy #82 and its related procedures establish the eligibility and extent of travel and relocation assistance from central funding for the hiring or internal transfer of faculty members and senior management staff.
The changes increase the maximum amount that will be reimbursed from UBC’s Central Relocation Fund to relocating faculty and senior staff members. The specific procedure amendments are as follows:
For a summary of the amended maximum amounts that will be reimbursed as of Dec. 21, please refer to the Central Relocation Fund Contribution Table. A PDF copy of the approved procedures for Policy #82 is available here.
To learn more about relocation for faculty and senior management staff at UBC, visit the Relocation website. If you have a specific inquiry, please contact Joyce Wei, Relocation & Benefits Analyst, at firstname.lastname@example.org or 604-822-6865.
By Breeonne Baxter on February 2, 2017
On Jan. 31, UBC President Prof. Santa Ono issued a bulletin regarding the task force established to determine what assistance the university can offer those affected by the U.S. Executive Order preventing individuals from seven countries from entering the U.S. for 90 days. The task force is continuing its work, but in the meantime if you have any faculty, post-doctoral fellows, and staff with immigration, visa, or work permit questions, please have them contact:
Danielle Samuels (RCIC)
UBC Human Resources’ Housing & Relocation Services
For information on resources for students, please visit http://president.ubc.ca/featured/2017/01/31/update-on-presidential-task-force/.
By Breeonne Baxter on March 17, 2016
We have a memo for all heads and managers with information on the temporary extension of the relocation moving company contract with QMM (while the RFP process is under way), and a reminder about shuttle expenses and a deadline for submission of relocation reimbursement claim forms for FY2015/16.
Read the memo here:
If you have questions, please contact Joyce Wei, Relocation and Benefits Analyst, in Human Resources at 604-822-6865 or email@example.com.
By Breeonne Baxter on May 31, 2012
For HR Administrators
UBC provides relocation and travel assistance to eligible faculty and senior management staff in accordance with Policy #82 – Relocation of Faculty Members and Senior Management Staff. For the past two years, UBC has contracted with Quality Move Management (QMM) to provide moving services for our faculty and staff. QMM offers the University competitive rates and has an excellent reputation for customer service and efficiency.
With the assistance of an independent relocation consultant, Ward O’Farrell, the University surveyed the faculty and staff who had used QMM’s services. After careful evaluation and consideration, we are pleased to announce that we have extended our contract with QMM through March 31, 2015. There will be a modest rate increase effective June 11, 2012, but the rates remain very competitive in the industry.
Additional information on relocation is available at http://www.hr.ubc.ca/relocation/.
If you have any questions or comments about the relocation policy or services provided by QMM, please contact Joyce Wei, Relocation Administrator, in Human Resources at (604) 822-6865 or firstname.lastname@example.org.
UBC looks forward to continuing our relationship with QMM to provide effective relocation services.