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By Marlene Dong on June 27, 2019
As of July 1, 2019, there will be three moving vendor options available to eligible relocating faculty members and senior management staff and hiring departments at UBC.
In response to feedback requesting more choice when it comes to coordinating relocation services, UBC is adding two moving companies: AMJ Campbell and Armstrong Moving and Storage/Armstrong International Movers Ltd. UBC is a member of the Canadian Association of University Business Officers (CAUBO), which means the university can take advantage of CAUBO’s agreements with Armstrong and AMJ Campbell. CAUBO negotiates competitive tariff agreements with its moving vendors based on a larger volume of moves, ensuring the competitiveness of quotes/estimates.
Quality Move Management (QMM), which has been UBC’s designated relocation company since 2007, remains an available option, and is the preferred vendor for senior management staff moves, as well as moves over $75,000.
Quotes and estimates may be requested of one or each of the three available moving companies.
Because CAUBO manages the agreements with its moving companies, they are responsible for maintaining the appropriate quality of service. If you choose one of CAUBO’s moving companies, you must work directly with AMJ Campbell or Armstrong.
UBC continues to manage the agreement with QMM. If you are a hiring department that selects QMM as your moving company, please continue to follow existing UBC administrative procedures. UBC’s relocation administrator and QMM’s relocation coordinators remain your key contacts for QMM moves.
The additional CAUBO moving company options are effective July 1, 2019. Any existing contracts or quotes negotiated before July 1, 2019, and/or moves contracted with QMM must be honoured.
Under Policy HR6 – Relocation (formerly Policy #82), the university has designated relocation and moving companies that must be used if relocating faculty and senior management staff wish to have eligible expenses reimbursed by UBC’s Central Relocation Fund, the fund that supports the policy.
QMM is the preferred moving company for senior management relocations (e.g. President, VPs, AVPs) and executives (e.g. Deans) if hiring departments wish to access the Central Relocation Fund.
CAUBO-managed moving companies are also eligible for reimbursement through the Central Relocation Fund.
For more information, please visit the updated Relocation website.
Questions? Please contact UBC’s Relocation Administrator, Joyce Wei at email@example.com.
By Breeonne Baxter on February 2, 2017
On Jan. 31, UBC President Prof. Santa Ono issued a bulletin regarding the task force established to determine what assistance the university can offer those affected by the U.S. Executive Order preventing individuals from seven countries from entering the U.S. for 90 days. The task force is continuing its work, but in the meantime if you have any faculty, post-doctoral fellows, and staff with immigration, visa, or work permit questions, please have them contact:
Danielle Samuels (RCIC)
UBC Human Resources’ Housing & Relocation Services
For information on resources for students, please visit http://president.ubc.ca/featured/2017/01/31/update-on-presidential-task-force/.
By Breeonne Baxter on March 17, 2016
We have a memo for all heads and managers with information on the temporary extension of the relocation moving company contract with QMM (while the RFP process is under way), and a reminder about shuttle expenses and a deadline for submission of relocation reimbursement claim forms for FY2015/16.
Read the memo here:
If you have questions, please contact Joyce Wei, Relocation and Benefits Analyst, in Human Resources at 604-822-6865 or firstname.lastname@example.org.