It is vital that department HR administrators ensure new hires complete their direct deposit form and send it to Payroll as soon as possible before they start work. Even if your employee is only engaged for a short period of time, we need a completed Direct Deposit form.
We recommend you do not save your own copy of the form as it changes periodically. The latest version is dated January 2017 at the bottom left. Employees will no longer complete a soft copy via the benefits portal. Instead, they will be directed to the same link to get the latest version.
Please ensure you discard all old versions of the direct deposit form.
Payroll cheques will only be produced when direct deposit information is missing, and the cheque will be mailed to the employee’s home address as recorded in their personal contact information in HRMS. This could create a time delay and therefore it is in the best interest of the employee to have a direct deposit set up with payroll at the outset.
Please ensure that any employees who have not yet set up their direct deposit fill out the new Direct Deposit form and deliver it to Payroll as soon as possible.