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By Breeonne Baxter on June 8, 2017
UBC has offered entrance and exit surveys for staff and faculty for about eight years. The information gathered from these surveys is important because it provides insights into why people join UBC, and why they choose to leave. It’s also an opportunity to better understand the experiences of faculty and staff at UBC. Participation rates for these surveys, however, have been consistently low.
To improve participation rates and the quality of information, we have adopted a new approach:
The surveys are now hosted by a third-party provider, TalentMap (talentmap.com), a Canadian-based employee survey consultant, rather than internally through HRMS. All individual responses received by this third-party provider are confidential and anonymous. Employees can continue to access the entrance and exit surveys via Self-Service.
We have updated the survey questionnaire, with guidance from TalentMap. Where applicable, we have used consistent questions across the entrance and exit surveys and plan to extend this consistency to the upcoming Workplace Experiences Survey in November. We have also taken advantage of better advice regarding the wording of the questions, making the survey higher quality.
Because survey respondents can indicate their faculty, VP Portfolio, or if in a large VP portfolio, their unit (e.g. Library, IT), it is possible to generate reports for faculties/departments, provided there are enough respondents.
We will be encouraging new hires to complete the entrance surveys through the new Orientation & Onboarding program (Vancouver). For the exit surveys, we don’t have a formal mechanism to reach those who have chosen to leave UBC. We are interested in working with individual faculties/departments to identify ways to encourage participation and also look at opportunities to incorporate the exit survey into local exit processes. If you would be interested in partnering or having a conversation about it, please let us know. We can also provide you with the web links for the surveys if you would like to include them in communications that are part of your local onboarding and exit processes.
If you have questions, or to discuss further, please contact Catherine Pitman.
By Breeonne Baxter on August 23, 2012
Please share this with your new faculty and staff
New faculty and staff are invited to join the back-to-school festivities at the Pep Rally on Sept. 4 at 2pm at the Douglas Mitchell Thunderbird Sports Arena. Please RSVP online at http://www.involvement.ubc.ca/imagine-ubc-pep-rally-sign-up/ to reserve your seat for the biggest gathering on campus all year!
By Breeonne Baxter on September 16, 2011
For HR Administrators
A reminder about assigning early IDs in HRMS: Administrators can use the ‘Early ID’ feature in HRMS to not only assign new IDs to new employees, but also reactivate IDs for previous employees.
In order for new faculty and staff to get a CWL account prior to their appointment being processed in HRMS, it is important for them to be assigned an Early ID. If your department does not have “Early ID” access in HRMS, you can apply for access using the regular HRMS security access form available on our website.
By Breeonne Baxter on September 16, 2011
For HR Administrators and those who assist faculty and senior staff with relocating to UBC.
The University provides relocation and travel assistance to eligible faculty and senior management staff in accordance with Policy #82. Information about the relocation policy and related processes may be found on the UBC Human Resources relocation website: www.hr.ubc.ca/relocation/.
To qualify for reimbursement from central relocation funds, new hires must use UBC’s designated relocation and moving vendor, Quality Move Management (QMM). New hires who relocate themselves (ie. packing, driving rental truck, unpacking) may still be eligible for reimbursement from central relocation funds. However, if any other moving company besides QMM and its contractors are utilized, then reimbursement from central relocation funds is not available. By having a single relocation provider, the University was able to achieve very competitive rates as well as manage the relationship directly with the contracted vendor.
You will find the guidelines and information on receiving relocation assistance from central relocation funds here: www.hr.ubc.ca/relocation/guide-department/.
Here is some relevant information that may be helpful to you:
Your feedback is important to us, whether it be about our website and its content, or the services provided by QMM – please contact Joyce Wei, Relocation Administrator, in Human Resources at (604) 822-6865 or firstname.lastname@example.org.