Relocation and Travel Assistance Guidelines Updated

UBC provides relocation and travel assistance to eligible faculty and senior management staff in accordance with Policy #82.  We’ve made some changes to the guidelines outlining the steps in proceeding with the movement of household goods and personal effects and the reimbursement of these and other relocation expenses that we hope you will find helpful.  These changes also reflect recent changes to processes in Supply Management and Accounts Payable. Find the revised guidelines and information on receiving relocation assistance from central funds at www.hr.ubc.ca/relocation/guide-department/.

If you have any questions about the revised guidelines, please contact Joyce Wei, Relocation Administrator, in Human Resources at 604.822.6865 or joyce.wei@ubc.ca.

Important Changes to Government Legislation and Regulations

A memo was released on April 4 about important changes to government legislation and regulations that may affect faculty and staff:

 1. Legislative changes to the provincial Criminal Records Review Act, expanding its application to individuals working with vulnerable adults, in addition to children. It is essential to now review the roles of faculty and staff in your unit who work with vulnerable adults to determine whether they meet the criteria that necessitates a Criminal Records Check. For more information on criteria, please visit http://www.hr.ubc.ca/administrators/managing-staff/criminal-record-checks/.

 2. Regulation changes to the federal Temporary Foreign Worker Program. New Immigration Regulations start on April 1, 2011 and will impact some faculty and staff. For details, please visit http://www.hr.ubc.ca/memos/important-immigration-changes-march-31-2011/.

 3. BC Government changes to the provincial minimum wage. Note that these changes will particularly have an impact on student employees. For details, please visit http://www.hr.ubc.ca/memos/memo-changes-to-the-british-columbia-minimum-wage-april-41-2011/.

Travel Advisories for Faculty and Staff in Japan

Recently, the university directed all UBC students currently in Northern Honshu and Tokyo and surrounding areas to return to Canada. This decision was made in light of the Government of Canada extending travel advisories for Northern Japan, and the uncertainty surrounding nuclear facilities in the region after the devastating earthquake and tsunami on March 11.

The safety of faculty and staff and their families is of the utmost importance, and given these developments, UBC is urging faculty and staff currently in these areas of Japan, for either business or personal reasons, to use available information to make the right decision for themselves and their families. Options to consider include leaving Japan, or moving away from the impacted areas. UBC will cover the cost of travel for those wishing to return to Canada. For information, please visit http://www.hr.ubc.ca/blog/2011/03/important-travel-advisory-information-for-faculty-staff-in-japan/.

Support for Staff & Faculty Affected by the Disaster in Japan

The UBC community is deeply saddened by the catastrophic earthquake and tsunami in Japan. Our thoughts are with those affected by this tragedy, especially the many faculty, staff, and students on our campuses.

The following support and information is available for faculty and staff:

Information for students is available on the UBC Bulletins page.

Lisa Castle’s Message on the Changes to HSE and HR

By Lisa Castle, Associate Vice-President, Human Resources.

On behalf of everyone in HR, I am excited to welcome the members of the Health  Promotions Programs unit into Human Resources.  While always part of my portfolio, the recent reorganization of the Department of Health, Safety and Environment will see HPP  transitioning into HR’s Total Compensation unit  under the leadership of Michelle Berner (Director, Total Compensation).

The reorganization of HSE was undertaken in order to better allow the university to increase its commitment to identify and manage risk across the organization. The new portfolio (including much of HSE, the Risk & Insurance group from Treasury, and the current staff from Risk Management) will report to Vice-President, Finance, Resources and Operations, Pierre Ouillet, and be headed by the university’s new Chief Risk Officer, Ron Holton. Mr. Holton helped UBC develop its existing risk management framework in 2009/10, and was most recently the Vice-President, Risk Management and Assurance Services, for VANOC.

While the transition period will be a challenging time for everyone, I believe that the end result of this reorganization will allow Human Resources and Risk Management to become stronger in their support of UBC’s Students, Faculty and Staff, and the organization generally.

I will miss my colleagues in the other units in Health, Safety and Environment, as they move into their new portfolio. We will continue to work together to move our portfolios forward, and I wish them every personal and professional success!

Emergency Preparedness at UBC

Be prepared for any emergency

How prepared are you in the case of an emergency at UBC? The University has numerous procedures and systems in place to help keep you safe in an emergency situation. However, these initiatives are only effective when we all take the time to be prepared.

Emergency Communications

During an emergency, the most current and official information will be available on the main UBC.ca website.

Staff and faculty are also being encouraged to sign up for cell phone emergency alerts. To register, add your cell phone number to your contact information in the Personal Summary section of the Faculty and Staff Self-Service Portal.

Emergency Procedures

Familiarize yourself with our emergency procedures at www.emergency.ubc.ca.

Review your departmental emergency plan: every department should have one and all staff and faculty should be aware of the plan. Upon request, Emergency Planning staff from Health, Safety and Environment can attend staff and safety committee meetings to review emergency procedures in person. Contact emergency_planning@hse.ubc.ca for more information.

More Information

Have questions about emergency preparedness at UBC? Contact emergency_planning@hse.ubc.ca for more information.