UBC News

Sign up for the HR Finance Workday demo #3: Oct. 30

As a reminder, IRP is hosting an HR and Finance Workday demo on Oct. 30, showcasing new material. This event is open to all. Sign up today for in-person tickets, or to get a copy of the call-in details.

Event information:

Date: Oct. 30, 2019, 10:00 a.m. – 12:00 p.m.
Location: Great Hall, The Nest (2nd Floor) [map]
Register: eventbrite.com/e/new-workday-hr-finance-system-demo-3-tickets-74350021917

IRP October round-up

HR IRP call-in session: Oct. 9

The next Integrated Renewal Program HR call-in session will be Oct. 9, 9:00-10:00 a.m. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • The Employee Lifecycle: Faculty Recruitment

If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

HR Finance Workday demo #3: Oct. 30

IRP is hosting a HR and Finance Workday demo on Oct. 30, showcasing new material. This event is open to all.

Event information:

Date: Oct. 30, 2019, 10:00 a.m. – 12:00 p.m.
Location: Great Hall, The Nest (2nd Floor) [map]
Register: eventbrite.com/e/new-workday-hr-finance-system-demo-3-tickets-74350021917

Workday 101

The Workday 101 course is now accessible to all faculty and staff. It is a series of short videos that provide an overview of the basic functionality and the look and feel of Workday.

To access the course:

  • Go to irp.ubc.ca/training
  • Click on “Training Courses”
  • Click on the Workday 101 link/Image
  • Log in with your CWL details
  • Click on “Enroll in Course”
  • Click on “Go to Course”

IRP change readiness survey results

As part of the process of implementing Workday at UBC, we asked you to share your thoughts on UBC’s readiness for change. You can read the results from the first survey at irp.ubc.ca/news/readiness-survey-results and learn about actions that have been taken. Look out for a second survey next week, as IRP looks to measure progress on change readiness.

Subscribe to the IRP newsletter

The IRP newsletter provides information on the project, and helps create awareness and understanding about the program. To read past issues and to subscribe, visit irp.ubc.ca/news/newsletter.html.

Enhanced CWL at UBC

Enhanced CWL at UBC

Protecting the personal information of faculty, staff, and students is a top priority for the university. As cybersecurity tools become more sophisticated, hackers are targeting users, not computers, to discover a user’s credentials.

To keep personal information at UBC secure, faculty and staff are being asked to update their Campus-Wide Login (CWL) account to an ‘Enhanced CWL’ account. This update features an additional layer of protection with multi-factor authentication (MFA) provided by Duo Security. Multi-factor authentication is a security standard across North America, providing an effective way to prevent unauthorized access to information.

While many units on campus are already enrolled, some have not yet gone through this process. Please note that Enhanced CWL will be required for all staff and faculty at UBC by Nov. 1, 2019.

FAQs and quick start videos can be found on the Enhanced CWL page at privacymatters.ubc.ca/enhancedcwl. Individuals can enroll and begin using multi-factor authentication by visiting mfadevices.id.ubc.ca.

Back to school with IT resources

Now that school is back in session, UBC IT has a reminder that you can visit their website to see all the resources available to faculty and staff. Visit it.ubc.ca/top-services-faculty-and-staff to see their full listing.

Key IT resources

HR Finance Workday demo: Oct. 1

IRP is hosting another HR and Finance Workday demo on Oct. 1. This events is open for all. Note that this event will cover the same material as the event on July 30.

At this demo, participants will learn why UBC has embarked on a journey to transform its systems and processes and how faculty and staff can expect to benefit. They will also have the opportunity to see what Workday looks like through a series of live demos.

This event will showcase:

  • Time tracking
  • Absences
  • Expenses
  • Procurement

The event will be live-streamed, and a full session recording will also be posted to the IRP website within a week after the event.

Event information:

Date: Oct. 1, 2019, 9:30 – 11:30 a.m.
Location: Great Hall, The Nest (2nd Floor) [map]
Register: irp.ubc.ca/news/register-now-workday-demo-event-october-1

Sept. 18 IRP HR call-in session: The employee lifecycle: Staff recruitment

The next Integrated Renewal Program HR call-in session will be Sept. 18, 9:00-10:00 a.m., where the team will provide an overview and demo of creating positions (including classification) in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Overview and demo of staff recruitment in Workday

Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

IRP HR Call-In Session Recordings

A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within three-to-four business days of the sessions. To obtain the password to view the IRP HR call-in session recordings, please email integrated.renewal@ubc.ca.

Aug. 13 IRP HR call-in session: The employee lifecycle: Create positions in Workday

The next Integrated Renewal Program HR call-in session will be Aug. 13, 9:00-10:00 a.m., where the team will provide an overview and demo of creating positions (including classification) in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Overview and demo of creating positions in Workday

Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

IRP HR Call-In Session Recordings

A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within 3-4 business days of the sessions. To obtain the password to view the IRP HR call-in session recordings, please email integrated.renewal@ubc.ca.

July 10 IRP HR call-in session: Delegations in Workday; Subscribe to IRP newsletter

Subscribe to the IRP newsletter

The Integrated Renewal Program newsletter provides information on the project, and helps create awareness and understanding about the program. To learn more and to subscribe, visit https://irp.ubc.ca/news/newsletter.html. The next edition of the newsletter is scheduled to go out this afternoon, and will have information regarding validation and security role mapping timelines.

Next IRP HR Call

The next Integrated Renewal Program HR call-in session will be July 10, 9:00-10:00 a.m., where the team will provide an overview and demo of delegations in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are invited to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Overview and demo of delegations in Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP. A member from the IRP team will send you an invitation.

IRP HR call-in session recordings

A recording of all previous IRP HR call-in sessions are available on the IRP website under HR/Payroll Workstream resources. New recordings are posted within 3-4 business days of the sessions. To obtain the password to view the IRP HR call-in session recordings, please email integrated.renewal@ubc.ca.

IRP HR session June 4: Overview of Workday Security Roles

The next IRP HR Call-In session will be on June 4, 9:00-10:00 a.m., and will provide an overview of Workday Security Roles. Human resources practitioners at the Vancouver and Okanagan campuses are invited to join.

Agenda

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Overview of Workday Security Roles

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP. A member from the IRP team will follow up with an event invite.

IRP HR Call-In Session Recordings

A recording of all previous IRP HR Call-In sessions are available on the IRP Website under HR/Payroll Workstream Resources.  To obtain the password to view the IRP HR Call-In session recordings, please email integrated.renewal@ubc.ca.

Congress: June 1-7

Congress: June 1-7

Congress 2019 takes place at the Vancouver campus next week. Running June 1-7, Congress is the largest interdisciplinary conference in Canada. There are a number of free events open to the UBC community. You are encouraged to visit https://www.congress2019.ca/calendar to see the full schedule, or check out some of the special programming:

Big Thinking lecture series

The free Big Thinking series is held each day throughout Congress. This year’s series will feature the arts as a platform to engage with scholarship in the humanities and social sciences. More information about the Big Thinking series can be found at https://www.congress2019.ca/program/big-thinking.

Performances, exhibitions and featured events/talks

From soundscapes and visual art to literary readings and musical performances, there will be plenty of free performances and exhibitions to attend during Congress. Featured Talks will see UBC faculty and speakers from around the world discuss key issues in the humanities and social sciences.  More information about University programming can be found at https://www.congress2019.ca/program/university.

New guidelines available for the use of preferred names for faculty and staff

As part of UBC’s commitment to create a welcoming, inclusive and nondiscriminatory environment, Human Resources and the Equity & Inclusion Office have created guidelines regarding the use of preferred names for faculty and staff.

Whether for professional, personal or privacy reasons, a number of faculty and staff use names other than their legal names to identify themselves at the university. For trans and non-binary faculty and staff who are protected on the grounds of gender identity and gender expression in BC Human Rights legislation, the use of preferred names can be especially important to ensure safety and privacy. Addressing a person’s preferred name and gender has been recognized by human rights tribunals as best practice for non-discrimination.

These new guidelines provide you with background on the importance of preferred names, their use at the university, and the few legal limitations of using preferred names. We encourage you to review the guidelines: http://www.hr.ubc.ca/administrators/managing-staff/hr-guidelines-preferred-names/.

Thank you for your support in helping to create a respectful and nondiscriminatory environment for our colleagues.