2017 T4/T4A Statements Available Online
UBC staff, faculty and student employees can access their 2017 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal. If you are off-campus, you will need to first log in to VPN.
For more information, visit Your Taxes on the UBC Finance site.
Preparing for Tax Season: Update Your Information in Self-Service
Finance has prepared some information on how UBC staff, faculty and student employees can prepare in advance for this year’s tax season.
Opt-in for Electronic T4
Opting-in to receive an electronic T4 allows you to download your own T4 once it is ready and prevents any delays that can occur via mail. You can do this via the Management Systems Portal (VPN is required to connect if you are off-campus).
- Log-in using your CWL (campus wide login)
- Click the HRMS Self Service tab
- Under My Pay, select Year End Slips
- If you have not already agreed, the website will prompt you to agree to receive your T4 online—choose Yes
- If you have already agreed, you will see all of your available year-end slips in date order.
Update your Home Address
Ensure your home address is accurate by accessing your file via the Management Systems Portal.
- Log-in using your CWL (campus wide login)
- Select the HRMS Self Service tab
- Under myPersonal Info, select Personal Summary
- Click the button Change home/mailing address and select Edit if you need to update your address.
See the full post at https://finance.ubc.ca/announcements/prepare-tax-season.
Finance Support Program (FSP) – Online Training Tool for Administrators
Finance has developed an online training program to help demystify the steps of Staff and Student recruitment and form completion. The training, which is part of the Finance Support Program – Payroll & Positions, is a combination of instructional videos, self-test questions, and an appendix that highlights key documents and useful links. This training tool is beneficial to anyone who is new to an administrator role or who has been in their position for a while.
To create an account on the Edx training platform:
- Go to https://edge.edx.org/login
- Select “Use my institution/campus credentials”
- Enter your CWL username and ID
- Complete the one-time setup
- Go to https://edge.edx.org/courses/course-v1:UBC+FSP11+2016W2/info to enrol in the course.
The ‘Home’ tab in Edx has an orientation video about how to view the training material.
Questions about this training program can be directed to your HR Advisor, HR Associate or to Ray McNichol – FSP Program Manager.
Learn more about the Finance Support Program at https://finance.ubc.ca/training/private/finance-support-program (CWL authentication required).
2016 T4/T4A Statements Available Online
UBC employees can now download their 2016 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal. If you are off-campus, you will need to first log in to VPN.
For more information, visit the VP Finance & Operations site.
Direct Deposit and Cheques
A version of this bulletin was sent to HRMS users on Jan. 23, 2017 – see the full bulletin at http://www.hr.ubc.ca/information-systems/2017/01/23/hrms-bulletin-jan-23-2017/.
Direct Deposit
It is vital that department HR administrators ensure new hires complete their direct deposit form and send it to Payroll as soon as possible before they start work. Even if your employee is only engaged for a short period of time, we need a completed Direct Deposit form.
- Download the new direct deposit form here.
- We recommend you do not save your own copy of the form as it changes periodically. The latest version is dated January 2017 at the bottom left. Employees will no longer complete a soft copy via the benefits portal. Instead, they will be directed to the same link to get the latest version.
- Please ensure you discard all old versions of the direct deposit form.
Cheques
Payroll cheques will only be produced when direct deposit information is missing, and the cheque will be mailed to the employee’s home address as recorded in their personal contact information in HRMS. This could create a time delay and therefore it is in the best interest of the employee to have a direct deposit set up with payroll at the outset.
Please ensure that any employees who have not yet set up their direct deposit fill out the new Direct Deposit form and deliver it to Payroll as soon as possible.
New VP Finance: Andrew Simpson
For the HR Community of Practice
Andrew Simpson is UBC’s new Vice President, Finance. He begins his new role at UBC on June 22, 2015.
Mr. Simpson has 25 years of experience as a senior executive leading the finance and operations portfolios at major post-secondary institutions in New Zealand and Canada. He joins UBC from Victoria University of Wellington, where he had worked since 2009 as chief operating officer, implementing significant change in financial management practices and leading business planning for large-scale infrastructure projects, among other notable achievements.
Read the full release at http://news.ubc.ca/2015/04/17/ubc-names-new-vice-president-finance/.
2014 T4/T4A Statements Available Online
Please share this with your staff and faculty
UBC employees can download their T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal. If you are off-campus, you will need to first log in to VPN.
For more information, visit the Payment & Procurement Services site.
2013 T4 Statements Available Online
Please share this with your faculty and staff
UBC faculty and staff can download their T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal.
How to download your T4 Statement:
- Log-in to the Faculty and Staff Self-Service portal, using your Campus-Wide ID Login (CWL). If you are off-campus, you will need to connect using VPN.
- In the My Pay column of the screen, select Year End Slips to see the content agreement to receive your Statement electronically for the current and previous years.
- Note: Faculty and staff who choose not to accept the agreement will receive their T4/T4A Statements in late February, consistent with the requirements of the Canada Revenue Agency.
Technical difficulties? Visit the Payroll FAQ Page.
Canada Savings Bond 2013 Campaign
Please share with your faculty and staff
UBC offers a payroll savings program to purchase Canada Savings Bonds (CSB). To participate, sign up during this year’s CSB Campaign, which runs Oct. 7 to Nov. 1, 2013. Visit the Finance website for more information.
Change to Minumum Wage in British Columbia
For HR Administrators
As of Nov. 1, 2011, the minimum wage in B.C. has risen to $9.50/hour ($8.75/hour for liquor servers). If you have any employees who are being paid at minimum wage, their hourly rate will be increased by the Payroll Department.
The next minimum wage increase will occur on May 1, 2012, when the rates will rise to $10.25/hour ($9.00/hour for liquor servers).
Please review the memo from April 4, 2011, or contact your HR Advisor is you have any questions.
Lisa Castle’s Message on the Changes to HSE and HR
By Lisa Castle, Associate Vice-President, Human Resources.
On behalf of everyone in HR, I am excited to welcome the members of the Health Promotions Programs unit into Human Resources. While always part of my portfolio, the recent reorganization of the Department of Health, Safety and Environment will see HPP transitioning into HR’s Total Compensation unit under the leadership of Michelle Berner (Director, Total Compensation).
The reorganization of HSE was undertaken in order to better allow the university to increase its commitment to identify and manage risk across the organization. The new portfolio (including much of HSE, the Risk & Insurance group from Treasury, and the current staff from Risk Management) will report to Vice-President, Finance, Resources and Operations, Pierre Ouillet, and be headed by the university’s new Chief Risk Officer, Ron Holton. Mr. Holton helped UBC develop its existing risk management framework in 2009/10, and was most recently the Vice-President, Risk Management and Assurance Services, for VANOC.
While the transition period will be a challenging time for everyone, I believe that the end result of this reorganization will allow Human Resources and Risk Management to become stronger in their support of UBC’s Students, Faculty and Staff, and the organization generally.
I will miss my colleagues in the other units in Health, Safety and Environment, as they move into their new portfolio. We will continue to work together to move our portfolios forward, and I wish them every personal and professional success!