2018 T4/T4A Statements Available Online
UBC staff, faculty and student employees can access their 2018 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal. If you are off-campus, you will need to first log in to VPN.
For more information, visit Your Taxes on the UBC Finance site.
Updates to student earnings code for NSERC USRA appointments
For those of you who will be preparing student appointments in advance of the summer semester, please be aware that NSERC USRA appointments for 2019-20 now use FEL as the earnings code, instead of the old RSG earnings code.
Updated information on student appointment earnings codes can be found at http://www.hr.ubc.ca/administrators/student-workers/hiring-a-student-worker/.
If you have questions about student appointments, please contact your HR Associate.
Sign up for electronic T4s
UBC employees have the option to receive their T4 tax slips electronically, instead of receiving a printed copy. To encourage employees to opt into receiving electronic T4s, UBC Payroll is giving away an iPad to one faculty or staff member who makes the transition between now and the end of January.
This draw is open to faculty and staff who log into the UBC Management Systems Portal and switch from paper to electronic T4s, by noon on Jan. 31. Only those opting in for the first time are eligible for the draw.
To opt-in to receive an electronic T4:
- Visit the UBC faculty and staff Management Systems Portal (using VPN if you are off campus)
- Log in using your CWL (campus-wide login)
- Click the HRMS Self Service tab
- Under My Pay, select Year End Slips
- If you have not already agreed, the website will prompt you to agree to receive your T4 online – select Yes.
Note that you will not be able to opt back into paper T4s at a later time once you switch to receiving electronic T4s.
Changes to CPP rates effective January 2019
Starting in 2019, the Federal Government will be making changes to the Canada Pension Plan (CPP) to increase future retirement, disability and survivor pensions.
- From 2019 to 2023, the CPP contribution rate for employees and employers will gradually increase by 1% (from 4.95% to 5.95%) on earnings between $3,500 and the annual maximum limit. The maximum limit used to determine average work earnings will also increase by 14% by 2025.
- In 2019, the CPP contribution rate will be 5.10% for employees and employers and the maximum annual limit will increase to $57,400. The contribution increase will appear on the first paycheque in January 2019.
- In 2024, employees and employers will begin contributing 4% each on any additional range of earnings. This range will start at the original annual maximum limit (estimated to be $69,400 in 2025) and go to an additional earnings limit (estimated to be $79,400 in 2025). This additional range will only affect you in years when your annual earnings are above the original earnings limit.
If you have questions on how these changes in the employer-paid portion of CPP will impact your department’s budget, please speak with the finance lead in your unit.
For more information about these CPP enhancements, visit the Government of Canada resources:
2017 T4/T4A Statements Available Online
UBC staff, faculty and student employees can access their 2017 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal. If you are off-campus, you will need to first log in to VPN.
For more information, visit Your Taxes on the UBC Finance site.
Preparing for Tax Season: Update Your Information in Self-Service
Finance has prepared some information on how UBC staff, faculty and student employees can prepare in advance for this year’s tax season.
Opt-in for Electronic T4
Opting-in to receive an electronic T4 allows you to download your own T4 once it is ready and prevents any delays that can occur via mail. You can do this via the Management Systems Portal (VPN is required to connect if you are off-campus).
- Log-in using your CWL (campus wide login)
- Click the HRMS Self Service tab
- Under My Pay, select Year End Slips
- If you have not already agreed, the website will prompt you to agree to receive your T4 online—choose Yes
- If you have already agreed, you will see all of your available year-end slips in date order.
Update your Home Address
Ensure your home address is accurate by accessing your file via the Management Systems Portal.
- Log-in using your CWL (campus wide login)
- Select the HRMS Self Service tab
- Under myPersonal Info, select Personal Summary
- Click the button Change home/mailing address and select Edit if you need to update your address.
See the full post at https://finance.ubc.ca/announcements/prepare-tax-season.
Finance Support Program (FSP) – Online Training Tool for Administrators
Finance has developed an online training program to help demystify the steps of Staff and Student recruitment and form completion. The training, which is part of the Finance Support Program – Payroll & Positions, is a combination of instructional videos, self-test questions, and an appendix that highlights key documents and useful links. This training tool is beneficial to anyone who is new to an administrator role or who has been in their position for a while.
To create an account on the Edx training platform:
- Go to https://edge.edx.org/login
- Select “Use my institution/campus credentials”
- Enter your CWL username and ID
- Complete the one-time setup
- Go to https://edge.edx.org/courses/course-v1:UBC+FSP11+2016W2/info to enrol in the course.
The ‘Home’ tab in Edx has an orientation video about how to view the training material.
Questions about this training program can be directed to your HR Advisor, HR Associate or to Ray McNichol – FSP Program Manager.
Learn more about the Finance Support Program at https://finance.ubc.ca/training/private/finance-support-program (CWL authentication required).
Direct Deposit and Cheques
A version of this bulletin was sent to HRMS users on Jan. 23, 2017 – see the full bulletin at http://www.hr.ubc.ca/information-systems/2017/01/23/hrms-bulletin-jan-23-2017/.
Direct Deposit
It is vital that department HR administrators ensure new hires complete their direct deposit form and send it to Payroll as soon as possible before they start work. Even if your employee is only engaged for a short period of time, we need a completed Direct Deposit form.
- Download the new direct deposit form here.
- We recommend you do not save your own copy of the form as it changes periodically. The latest version is dated January 2017 at the bottom left. Employees will no longer complete a soft copy via the benefits portal. Instead, they will be directed to the same link to get the latest version.
- Please ensure you discard all old versions of the direct deposit form.
Cheques
Payroll cheques will only be produced when direct deposit information is missing, and the cheque will be mailed to the employee’s home address as recorded in their personal contact information in HRMS. This could create a time delay and therefore it is in the best interest of the employee to have a direct deposit set up with payroll at the outset.
Please ensure that any employees who have not yet set up their direct deposit fill out the new Direct Deposit form and deliver it to Payroll as soon as possible.
New VP Finance: Andrew Simpson
For the HR Community of Practice
Andrew Simpson is UBC’s new Vice President, Finance. He begins his new role at UBC on June 22, 2015.
Mr. Simpson has 25 years of experience as a senior executive leading the finance and operations portfolios at major post-secondary institutions in New Zealand and Canada. He joins UBC from Victoria University of Wellington, where he had worked since 2009 as chief operating officer, implementing significant change in financial management practices and leading business planning for large-scale infrastructure projects, among other notable achievements.
Read the full release at http://news.ubc.ca/2015/04/17/ubc-names-new-vice-president-finance/.
Lisa Castle’s Message on the Changes to HSE and HR
By Lisa Castle, Associate Vice-President, Human Resources.
On behalf of everyone in HR, I am excited to welcome the members of the Health Promotions Programs unit into Human Resources. While always part of my portfolio, the recent reorganization of the Department of Health, Safety and Environment will see HPP transitioning into HR’s Total Compensation unit under the leadership of Michelle Berner (Director, Total Compensation).
The reorganization of HSE was undertaken in order to better allow the university to increase its commitment to identify and manage risk across the organization. The new portfolio (including much of HSE, the Risk & Insurance group from Treasury, and the current staff from Risk Management) will report to Vice-President, Finance, Resources and Operations, Pierre Ouillet, and be headed by the university’s new Chief Risk Officer, Ron Holton. Mr. Holton helped UBC develop its existing risk management framework in 2009/10, and was most recently the Vice-President, Risk Management and Assurance Services, for VANOC.
While the transition period will be a challenging time for everyone, I believe that the end result of this reorganization will allow Human Resources and Risk Management to become stronger in their support of UBC’s Students, Faculty and Staff, and the organization generally.
I will miss my colleagues in the other units in Health, Safety and Environment, as they move into their new portfolio. We will continue to work together to move our portfolios forward, and I wish them every personal and professional success!