UBC News

Integrated Renewal Program HR update call #2: Nov. 7, 2018

You are invited to join the second Integrated Renewal Program (IRP) HR call-in session on Nov. 7, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

During the session, the IRP HR team will provide updates on what’s happening now, what’s coming up next, and will take your questions. Based on feedback from the first call-in session, IRP will be offering a more interactive way for you to ask questions during the session.

If you are interested in attending, please contact IRP at integrated.renewal@ubc.ca to RSVP. Details on how to join the session will be provided upon registration.

These call-in sessions will be held monthly going forward and each will be recorded and posted on the IRP website for future reference.

Resources supporting transgender and gender-diverse faculty and staff

At UBC, diversity is welcomed and respected, and considered foundational to excellence in research, education and engagement. UBC recognizes that respect and support for transgender and gender-diverse faculty and staff are central to their success and wellbeing. It is our interactions at work that can help us to feel a valued member of society. The recognition of gender diversity, specifically for people who identify as transgender, two-spirit or non-binary, affirms and acknowledges that gender is highly personal and fluid, and is worthy of respect at UBC.

All human resources practitioners and managers/supervisors have the responsibility to provide a welcoming, inclusive and respectful work environment. By working proactively with an employee who wishes to transition and/or utilize gender-affirming procedures, you can help create a positive experience for the individual and all employees in your unit.

The information in the following resource documents can to help you to building a positive work environment and in modelling behaviour that shows respect for diversity and inclusion that you expect your staff to demonstrate in their relationships with each other and the people they work with across the campus.

Please familiarize yourself with these resources so you can best support transgender and gender-diverse staff, faculty and student employees in your department.

For managers/supervisors/HR practitioners: Supporting Transgender and Gender-Diverse Faculty and Staff at UBC

Information includes:

  • Human rights and employer responsibilities
  • Definitions to assist you in understanding gender diversity
  • Transitioning in the workplace: planning a collaborative, supportive approach
  • Guidelines for the manager/supervisor and support team
  • UBC and other external resources
  • Transition checklist (for working with the employee)

For employees: Transgender and Gender-Diverse Faculty and Staff at UBC

Information includes:

  • Transitioning in the workplace: planning a collaborative, supportive approach
  • Guidelines for the transitioning employee
  • Transition checklist
  • Information on health and benefits
  • Information on counselling and support/social groups

If you have any questions, please contact your HR Advisor. For more information on campus-wide initiatives on gender diversity, please visit the Equity & Inclusion website.

Save the date: Integrated Renewal Program (IRP) HR update: Sept. 27

Interested in the Integrated Renewal Program, learning more about the specifics about the IRP HR team and the work they are doing, and how you will be informed and involved?

All human resources practitioners at the Vancouver and Okanagan campuses are invited to join us for the first in a series of HR Update ‘call-in’ sessions, on Sept. 27, 2018, 9:00 – 10:00 a.m. During these sessions, the IRP HR team will provide updates on what’s happening, and take your questions. Participants can join by phone or through video-conference. Details on how to join the sessions will be provided upon registration.

If you are interested in attending, please contact IRP at integrated.renewal@ubc.ca to RSVP.

If you aren’t able to join the meeting, information will be posted on the IRP website after the sessions at https://integrated-renewal.ubc.ca/.

Back to school safety

The fall semester has begun, and with the return of fall we will be seeing earlier sunsets and rainy weather. Please share this information with your employees, especially those who work outside of standard office hours.

UBC’s safety resources

  • You might want to use AMS Safewalk (604-822-5355) to request accompaniment while walking on campus after dark. Safewalk can be used by faculty and staff as well as students.
  • Use the Community Shuttles on campus.
  • Know the location of the UBC Blue Phones. They connect directly to Campus Security.
  • Know your location on campus and be able to describe where you are if you need to call for help.
  • When entering or exiting a locked/secured building, ensure that the door is secured before proceeding.
  • In the event of an emergency, call 911. If you see suspicious circumstances, call Campus Security at 604-822-2222.

Learn more at http://www.hr.ubc.ca/wellbeing-benefits/workplace-health/personal-safety-on-campus/.

PD workshop: Selection Interviewing: Ensuring Equity: Oct. 16, 2018

HR is hosting a one-day workshop focusing on Selection Interviewing: Ensuring Equity, on Oct. 16, 2018. This workshop is designed for managers and administrators who currently have responsibility for the hiring and selection of staff. The cost of this workshop is $25 (includes refreshments and a light lunch).

About the workshop

The interview is a vital step in the hiring process, so you want it to be as effective as possible. This workshop will focus on the essential skills of behavioural interviewing so that you can more effectively get to know your candidates and find the best fit for your team.

Through group exercises, discussions and role-play within this workshop, participants will:

  1. Develop questions and practice behavioural interviewing skills
  2. Develop tools to select the best candidate for the position
  3. Understand basic concepts of human rights, employment equity, and the Freedom of Information and Protection of Privacy legislation

Participants will also review current Human Rights and Employment Equity legislation and discuss the objectives of UBC’s policy on employment equity.

Course information

Date: Oct. 16, 2018, 9:00 a.m. – 4:00 p.m.
Location: TEF III, Room 610
Cost: $25
Register online

CTLT Summer Institute 2018: Aug. 20-24

CTLT Summer Institute 2018: Aug. 20-24

Interested in teaching, learning or technology? The UBC CTLT Summer Institute features more than 20 free workshops on topics such as open education, student wellbeing, learning analytics, and more. View the full schedule of events and learn more at institute.ctlt.ubc.ca/summer-institute/.

Pride Week at UBC 2018

Each August, communities across Vancouver come together to kick off the annual Vancouver Pride Week. At UBC, you are invited to join in the celebrations, and show your support for creating positive space across UBC.

Two UBC events you can attend:

  • UBC’s annual Pride Convergence: July 30, 4:00-6:30 p.m.
  • UBC Pride: Aug. 1, 4:00-8:00 p.m.

Visit https://equity.ubc.ca/celebratepride/ to learn more and register.

Positive Space Workshop: Aug. 15, 2018

Explore how you can positively impact the climate for sexual and gender diversity at UBC and make our learning, working, and living communities more inclusive to all.

Positive Space workshops cover current language, issues, resources, and best practices in an interactive and experiential learning environment. Participants will gain relevant knowledge and skills to use in their academic, work, and campus life so that they can help make UBC more welcoming to lesbian, gay, bisexual, two-spirit, trans and queer students, staff, faculty, alumni, and allies.

Upcoming session:

  • Aug. 15, 2018, 1:00 – 3:00 p.m.

Sign up for free on the UBC Equity & Inclusion Office website.