UBC News

New guidelines available for the use of preferred names for faculty and staff

As part of UBC’s commitment to create a welcoming, inclusive and nondiscriminatory environment, Human Resources and the Equity & Inclusion Office have created guidelines regarding the use of preferred names for faculty and staff.

Whether for professional, personal or privacy reasons, a number of faculty and staff use names other than their legal names to identify themselves at the university. For trans and non-binary faculty and staff who are protected on the grounds of gender identity and gender expression in BC Human Rights legislation, the use of preferred names can be especially important to ensure safety and privacy. Addressing a person’s preferred name and gender has been recognized by human rights tribunals as best practice for non-discrimination.

These new guidelines provide you with background on the importance of preferred names, their use at the university, and the few legal limitations of using preferred names. We encourage you to review the guidelines: http://www.hr.ubc.ca/administrators/managing-staff/hr-guidelines-preferred-names/.

Thank you for your support in helping to create a respectful and nondiscriminatory environment for our colleagues.

June 10: Equity and Inclusion at Canadian Universities: How Do We Get There?

June 10: Equity and Inclusion at Canadian Universities: How Do We Get There?

Academic institutions have embraced principles of equity as a core value underpinning their mission. But what do we mean by equity and diversity?

Can we have diversity but neglect inclusion? Do we have any blind spots on who we embrace under the equity, diversity and inclusion tent? How do we know who we have missed if our ability to measure diversity is varied? How do we inspire and sustain broad support for initiatives in this area?

You are invited to Equity and Inclusion at Canadian Universities: How Do We Get There?, a mini-symposium on June 10, 2019, 10:00 a.m. – 12:30 p.m., at the Robert H. Lee Alumni Centre. This event is co-sponsored by the UBC Office of the Provost, the Faculty of Science, and the Equity & Inclusion Office.

Please share this invitation with your faculty and staff colleagues involved with faculty hiring, tenure/promotion, or graduate advising for a conversation on how we inspire and sustain broad support for initiatives in the area.

Visit https://equity.ubc.ca/events/howdowegetthere/ to learn more and to register. A livestream will also be available on the day of the event.

IRP HR session on time tracking & absence May 8; April 10 call recording available

Thanks to everyone who participated in the Integrated Renewal Program HR update call on April 10.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Next call: May 8

Our next IRP HR call-in session will be on May 8, 9:00 – 10:00 a.m. where we will discuss time tracking and absences in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are invited to join.

Agenda

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Key HCM functions/demo – overview of time tracking and absences in Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP. A member from the IRP team will follow up with an event invite.

IRP will be using Skype for Business to host this call-in session and will include instructions for joining the session in the invite. As we have received a growing interest from the HR community in participating in our monthly call-in sessions, team members are encouraged to join the session from one screen (if available through shared offices or room bookings) to allow for more open participant seats within the Skype session.

Upcoming sessions

IRP has a list of upcoming sessions and topics available on their website.

Sign up for the new Integrated Renewal Program newsletter

UBC has embarked on a university-wide project to transform its finance, HR and student systems and processes. The Integrated Renewal Program team is launching a new bi-monthly newsletter to share information on the project, and to help create awareness and understanding about the program.

To learn more and to subscribe, visit https://irp.ubc.ca/news/newsletter.html.

Reminder: next IRP HR update call April 10 (with updated agenda)

Our next HR IRP call-in session will be April 10, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

April 10 agenda (updated)

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Key HCM functions/demo – overview of Academic Appointments in Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.

Upcoming conferences hosted by UBC this May

There are two conferences hosted by UBC in May that may be of interest to the HR community of practice:

2019 WACUBO Annual Conference: May 5-9

UBC and SFU are co-hosting the 2019  Western Association of College and University Business Officers (WACUBO) conference, May 5-9 in downtown Vancouver. Attendees will connect with colleagues from universities and colleges across the region, and learn about trends, best practices, solutions, and developments related to finance, human relations, organizational development, change management, and other fields connected to administration in higher education. This year’s theme is Beyond Boundaries, and focuses on innovative programming to expand individual and institutional capacity to successfully meet the diverse challenges facing higher education today.

Learn more about the conference.  To learn how to become a WACUBO member, visit the UBC Finance website.


Building the Future of Work-Life: Catalyzing Inclusion: May 22-24

Our workplaces are changing. Demographic shifts mean that there are multiple generations in the workplace. Legal and legislative change means that our understanding and conception of family is broadening. Dual career challenges have moved from a ‘two-body’ problem to a ‘whole family’ opportunity. As practitioners in the field of work, life, and family, explore ways to respond to and anticipate these changes. The Building the Future of Work-Life: Catalyzing Inclusion conference is May 22-24 at UBC. This conference is hosted by the UBC Equity & Inclusion Office and the College and University Work-Life-Family Association (CUWFA).

Learn more and register.

Next Integrated Renewal Program HR update call: April 10

Thanks to everyone who participated in the Integrated Renewal Program HR update call on March 5.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be April 10, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

April 10 agenda

  • update on supervisory organization data validation work
  • UBC tenant demo – key HCM functions
  • review upcoming community activities and engagements – including when you can ‘see’ Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.

Next Integrated Renewal Program HR update call: March 5

Thanks to everyone who participated in the Integrated Renewal Program HR update call on Feb. 14.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be March 5, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

March 5 agenda

  • Update on Supervisory Organization Data Validation work
  • Update on Customer Confirmation Sessions
  • Review upcoming community activities and engagements– including when you can ‘see’ Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.

Feb. 27 is Pink Shirt Day

Feb. 27 is Pink Shirt Day

By working together, we can help to end bullying in schools and in the workplace. Please join us in supporting Pink Shirt Day on Feb. 27, 2019, and learn about how you can help to stop bullying in communities across the province at http://www.pinkshirtday.ca.

At UBC, we strive to provide a safe, respectful and productive environment for our faculty, staff and students. The UBC Respectful Environment Statement outlines our principles about creating a respectful environment for all:

The best possible environment for working, learning and living is one in which respect, civility, diversity, opportunity and inclusion are valued. Everyone at the University of British Columbia is expected to conduct themselves in a manner that upholds these principles in all communications and interactions with fellow UBC community members and the public in all University-related settings.

Read the full statement.

One of UBC’s initiatives to support a respectful environment is the Bullying and Harassment Prevention website. The website has information and training for UBC faculty, staff and student employees to support a positive workplace.

The UBC community works together every day to build a respectful environment for all. On Feb. 27, wear pink to show your support for an end to bullying and harassment in our communities.

Resources:

Workplace Sustainability Fund applications due March 1

Do you have an idea to increase sustainability in your workplace? Apply for funding from the Workplace Sustainability Fund to help turn your sustainable idea into action. The fund provides up to $1,000 to support workplace sustainability initiatives, and is intended to enable pilot projects and provide seed funding for innovative ideas.

How to apply

  1. Review the Funding Criteria and Guidelines
  2. Complete the Funding Application Form
  3. Submit applications to sc.program@ubc.ca

Learn more and apply by March 1, 2019.

Next Integrated Renewal Program HR update call: Feb. 14

Thanks to everyone who participated in the Integrated Renewal Program HR update call on Jan. 27. If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be Feb. 14, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

Feb. 14 agenda

This month’s call in will be a Supervisory Organization Q&A session. The team is changing up the format for this call to ‘open the lines’ and take your specific questions about Supervisory Organizations for the hour. The team will also share more information about complex models and concepts of Supervisory Organizations such as matrix organizations, dotted line reporting and pooled positions. Please feel free to submit any questions for the team in advance of the call by including them in your RSVP email to integrated.renewal@ubc.ca.

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.