UBC News

Last call: 2020 President’s Awards for staff

Last call: 2020 President’s Awards for staff

Recognize your colleagues and their achievements by nominating them for the 2020 President’s Service Award for Excellence and the President’s Staff Awards. Nominations are due March 13, 2020. Send in your nominations before time runs out.

For more information on the President’s Awards for staff, visit: https://focusonpeople.ubc.ca/awards/presidents-awards-for-staff/

March is Nutrition Month!

March is Nutrition Month!

 

FUEL YOUR DAY!

Healthy eating is about so much more than food. This year for Nutrition Month, dietitians are encouraging Canadians to consider not only what they eat, but how they eat too.

Healthy eating is about eating mindfully, breaking bread with family and friends, social gatherings, memories, and emotions. Embrace and enjoy your own food culture and traditions and share them with others! For more information and to learn about March nutrition events, visit: https://food.ubc.ca/nutrition-month/

UBC Climate Emergency: survey and campus-wide forum

UBC Climate Emergency: survey and campus-wide forum

The climate emergency is one of the most pressing issues of our time. At this pivotal moment, the decisions and actions we take today will reverberate beyond our own borders and lifetimes. We need your help in shaping UBC’s climate emergency response. Share your ideas, candid and constructive feedback, and engage in lively and respectful conversations. You don’t need to be an expert; we all have a place in caring about our future.

Ways you can participate:

  1. Fill out the survey. Share your thoughts and ideas to help shape UBC’s climate emergency response. You could win one of five $100 UBC bookstore gift cards on each campus! The survey closes on March 27. Submit your answers: http://bit.ly/2VwwO8p
  2. Attend the Vancouver campus-wide forum. Gather with students, faculty and staff at UBC Vancouver to learn, engage and discuss bold actions around the climate crisis.
    • Event: UBC Vancouver Campus-wide Forum
    • Date: March 11, 2020
    • Time: 2:30 pm – 5:30 pm
    • Location: UBC Vancouver Campus-wide Forum
      Golden Jubilee Room (4th floor), Irving K. Barber Learning Centre
      1961 East Mall, Vancouver, BC V6T 1Z1

For more information on UBC Climate Emergency, visit: https://climateemergency.ubc.ca

The Environment and Our Health: Dr. David Rehkopf

The Environment and Our Health: Dr. David Rehkopf

The School of Kinesiology presents The Environment and Our Health, New Discoveries – Dr. David Rehkopf. This presentation is the fourth installment of the Killam lecture series on Healthy Aging From Cells to Societies:

David Rehkopf, PhD, is an Associate Professor of Medicine and Health Research and Policy at Stanford University.

In his lecture, Dr. Rehkopf will describe a new approach to finding social, behavioural and environmental influences on health that increase the reliability of findings and decrease false positive findings.

Event Information:

  • Date: March 10, 2020
  • Time: 6:00-8:00 pm
  • Location: Vancouver General Hospital, Jimmy Pattison Pavilion, Room 1891

Admission is free, however registration is required. To register for this event or for more information, visit: https://healthyaging.eventbritestudio.com/83064832149

Being, feeling, thinking, and doing inclusive leadership: Dr. Arig al Shaibah

Being, feeling, thinking, and doing inclusive leadership: Dr. Arig al Shaibah

Most, if not all, universities across Canada have articulated their value for and commitment to equity, diversity, and inclusion (EDI). However, across the university sector, institutions have continued to be challenged to mobilize campus-wide efforts to enact and embody their EDI values and commitments.

Dr. Arig al Shaibah, who self-identifies as a racialized woman administrator, academic, and practitioner, will summarize some of the challenges and opportunities in advancing EDI in the academy, referring to relevant scholarship and augmenting that knowledge with lessons learned from lived experiences and leadership practices.

This lecture is part of the Provost’s Distinguished Lecture Series on Race and Leadership, and will be hosted by Dr. Andrew Szeri, Provost and Vice-President Academic, and moderated by Dr. Minelle Mahtani, Senior Advisor to the Provost on Racialized Faculty.

Event Information:

  • Date: March 19, 2020
  • Time: 5:00 – 6:00 pm
  • Location: Jack Poole Hall (Robert H. Lee Alumni Centre)
  • Cost: Free; reception to follow

For more information or to register for this event, please visit the Equity & Inclusion Office website.

Summer camp: new registration information

Summer camp: new registration information

At the Vancouver campus, a big change is coming up for recreation and camps programs. A new registration system is launching that integrates with your CWL and will streamline discounted rates and improve the online experience.

To connect your CWL with a UBC Recreation login or to find out more, please visit: https://recreation.ubc.ca/home-page/new-reg/?login

Black activism in education and community: asserting black presence in Canada with OmiSoore Dryden – March 2

Black activism in education and community: asserting black presence in Canada with OmiSoore Dryden – March 2

Dr. OmiSoore Dryden, James R. Johnston Chair in Black Canadian Studies in the Faculty of Medicine and an associate professor in the Department of Community Health and Epidemiology at Dalhousie University. will be initiating the conversation on efforts on the part of colleges, universities and communities across Canada to assert Black presence and work towards systemic change.

The event is jointly hosted by the UBC Black Caucus, Centre for Culture, Identity and Education, and the Equity & Inclusion Office. Light dinner and refreshments will be provided.

Event Information:
• Date: March 2
• Time: 6:30-8:30 pm
• Location: UBC Robson Square Theatre

This event is free, but registration is required. Light dinner and refreshments provided.
This event is free but registration is required. Register for the event here: https://equity.ubc.ca/events/black-activism-in-education-and-community-asserting-black-presence-in-canada-with-omisoore-dryden/

Equity Enhancement Fund Call for Admissions

Equity Enhancement Fund Call for Admissions

The Equity & Inclusion Office has opened up applications for the Equity Enhancement Fund to support community-based initiatives that enhance equity, diversity, and inclusion – one of the core themes of UBC’s strategic plan. Applicants can request up to $25,000 in funding.

This year’s initiatives must also must advance one or more of the actions outlined under the goals of the Inclusion Action Plan.

All UBC students, staff and faculty are welcome to apply for funding by February 26. We’ll also be hosting a workshop on how to write a successful proposal on February 11.

For more information, visit: http://equity.ubc.ca/eef

Learn How to Prepare for an Emergency at Ranger Station

Learn How to Prepare for an Emergency at Ranger Station

Emergencies happen, and as UBC students, faculty, staff, and residents, we all have a role to play in emergency preparedness.

The Emergency Management team is hosting an Emergency Ranger Station to help you get informed, get prepared, and become Ranger Ready. Being Ranger Ready means equipping yourself with the knowledge and tools to prevent, respond, and recover from any and all emergencies.

Date: Thursday, February 13, 2020
Time: 10.00 a.m. — 3.00 p.m.
Location: Atrium, The AMS Student Nest

For more information, visit: https://ready.ubc.ca/ranger-station/

Participate in Data Privacy Week at UBC: Jan. 27-31, 2020

Participate in Data Privacy Week at UBC: Jan. 27-31, 2020


International Data Privacy Day is Jan. 28, and is an international effort to empower individuals and institutions to respect privacy, safeguard data and enable trust.

To highlight the significance of data privacy at UBC, a week of programming has been developed to provide faculty and staff with more insight on recent work by the Office of University Counsel, Safety and Risk Services, and the Office of the Chief Information Officer (CIO) covering the impact technology is having on our privacy rights while underlining the importance of valuing and protecting personal information at UBC.

Events are free to attend, and will occur at UBC Vancouver and UBC Okanagan over the week of Jan. 27-31. RSVP is required by Jan. 24 due to limited seating. Visit https://privacymatters.ubc.ca/dpw2020 for the full line-up of events.

Inclusive holiday celebrations in the workplace

This winter at UBC, our community is celebrating events and holidays from around the world. Our students, staff and faculty come from many cultural backgrounds and faith identities, and at this time of year, we have an opportunity to celebrate the cultures that make up our UBC community.

Some celebratory events are coming up in the next few weeks, including Yule (Paganism), Hanukkah (Judaism), and Christmas (Christianity). In February, we will see festivities for the Lunar New Year (Confucian, Daoism, Buddhism). See the Days of Significance list to see all the events and celebrations coming up soon.

Ways to celebrate in the workplace

We have a great opportunity to celebrate the season together, in a respectful and positive way that can help build intercultural understanding.

  • Display a calendar in your workplace to raise awareness of important cultural/faith events and holidays throughout the entire year.
  • Celebrate all faiths present in your workplace.
  • Consider having a New Year’s celebration party instead of a holiday party in December.
  • Be flexible with the needs of staff around faith and/or holiday celebrations.
  • In your workplace or at celebration events, bring together decorations and food from the many cultures in your workplace, and encourage staff to share stories about their favourite traditions.
  • Be aware and respectful of religious holidays when planning events and meetings. Check the Days of Significance calendar for details.

Office decorations

Here are some tips to make your office decorations inclusive and respectful of all cultures and beliefs:

  • Aim for neutral decor in the front-facing areas of your office
  • Ensure your office is accessible and that decorations do not prevent or block access to public services.
  • Consider how your office can celebrate dates significant to all members of your workplace. Invite staff from all faith identities to be involved in the office decorating discussion.
  • Set an agreed upon limit to the number of days that your office will display decorations, and have a discussion about what other times of year you might want to decorate, in celebration of other events.
  • Use the holidays as an opportunity to build community within your office, and with the people your office serves or supports.

If you are feeling excluded as a result of office celebrations, you are encouraged to reach out to a colleague or a supervisor and have a conversation about how you feel and how you would like your culture and beliefs to be included. At UBC we should all feel comfortable to share our culture and beliefs with others. You are welcome to contact the Equity and Inclusion Office or your HR Advisor to discuss.

We hope that this advice provides some suggestions on how to foster community and inclusion at this time of year through encouraging the celebration of our many cultures and faiths on campus.

Relevant links

Next IRP HR call-in session: Top 15 things to know about Workday: Dec. 11

The next Integrated Renewal Program HR call-in session will be Dec. 11, 9:00-10:00 a.m., where the team will provide a recap of the last 15 call-in sessions. Human resources practitioners at UBC Vancouver and UBC Okanagan are welcome to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Top 15 things to know about Workday: A recap of the last 15 call-in sessions

Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

IRP HR call-in session recordings

A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within three-to-four business days of the sessions.

Take part in the Seasonal Shutdown

The time is near for UBC’s Seasonal Shutdown. Send in an energy-saving checklist before winter break for a chance to win prizes.

Simple actions like unplugging electronic equipment and turning off lights can save thousands of dollars each year. Before you leave for the holidays:

  • Switch off electronics
  • Unplug small appliances
  • Turn off the lights
  • Close windows and blinds
  • Report any air or water leaks
  • Shut fume hood sashes
  • Shut down non-essential lab equipment

Help us save energy over this year’s seasonal closure by completing some simple actions and filling out the Shutdown Checklist.

Note: It is recommended to leave water coolers and water filters plugged in over the holidays.

 

Next IRP HR call-in session: The employee lifecycle: Hire & change job: Nov. 5

The next Integrated Renewal Program HR call-in session will be Nov. 5, 9:00-10:00 a.m., where the team will provide an overview and demo of hire and change job information in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Overview and demo of hire and change job in Workday

Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

IRP HR Call-In Session Recordings

A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within three-to-four business days of the sessions.

IRP Change Readiness Survey #2: Extended to Oct. 23

The Integrated Renewal Program is once again seeking feedback on the university’s change readiness. This feedback will help ensure that staff and faculty will have the support needed to be prepared for April 2020.

The deadline for the survey has been extended to Oct. 23. Please take the survey online.

If you have any questions about the program or this survey, please email integrated.renewal@ubc.ca. Visit the IRP site to see a summary results of the first survey and learn what actions were taken to help the university prepare for this important change.