UBC News

July 10 IRP HR call-in session: Delegations in Workday; Subscribe to IRP newsletter

Subscribe to the IRP newsletter

The Integrated Renewal Program newsletter provides information on the project, and helps create awareness and understanding about the program. To learn more and to subscribe, visit https://irp.ubc.ca/news/newsletter.html. The next edition of the newsletter is scheduled to go out this afternoon, and will have information regarding validation and security role mapping timelines.

Next IRP HR Call

The next Integrated Renewal Program HR call-in session will be July 10, 9:00-10:00 a.m., where the team will provide an overview and demo of delegations in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are invited to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Overview and demo of delegations in Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP. A member from the IRP team will send you an invitation.

IRP HR call-in session recordings

A recording of all previous IRP HR call-in sessions are available on the IRP website under HR/Payroll Workstream resources. New recordings are posted within 3-4 business days of the sessions. To obtain the password to view the IRP HR call-in session recordings, please email integrated.renewal@ubc.ca.

IRP HR session June 4: Overview of Workday Security Roles

The next IRP HR Call-In session will be on June 4, 9:00-10:00 a.m., and will provide an overview of Workday Security Roles. Human resources practitioners at the Vancouver and Okanagan campuses are invited to join.

Agenda

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Overview of Workday Security Roles

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP. A member from the IRP team will follow up with an event invite.

IRP HR Call-In Session Recordings

A recording of all previous IRP HR Call-In sessions are available on the IRP Website under HR/Payroll Workstream Resources.  To obtain the password to view the IRP HR Call-In session recordings, please email integrated.renewal@ubc.ca.

Congress: June 1-7

Congress: June 1-7

Congress 2019 takes place at the Vancouver campus next week. Running June 1-7, Congress is the largest interdisciplinary conference in Canada. There are a number of free events open to the UBC community. You are encouraged to visit https://www.congress2019.ca/calendar to see the full schedule, or check out some of the special programming:

Big Thinking lecture series

The free Big Thinking series is held each day throughout Congress. This year’s series will feature the arts as a platform to engage with scholarship in the humanities and social sciences. More information about the Big Thinking series can be found at https://www.congress2019.ca/program/big-thinking.

Performances, exhibitions and featured events/talks

From soundscapes and visual art to literary readings and musical performances, there will be plenty of free performances and exhibitions to attend during Congress. Featured Talks will see UBC faculty and speakers from around the world discuss key issues in the humanities and social sciences.  More information about University programming can be found at https://www.congress2019.ca/program/university.

New guidelines available for the use of preferred names for faculty and staff

As part of UBC’s commitment to create a welcoming, inclusive and nondiscriminatory environment, Human Resources and the Equity & Inclusion Office have created guidelines regarding the use of preferred names for faculty and staff.

Whether for professional, personal or privacy reasons, a number of faculty and staff use names other than their legal names to identify themselves at the university. For trans and non-binary faculty and staff who are protected on the grounds of gender identity and gender expression in BC Human Rights legislation, the use of preferred names can be especially important to ensure safety and privacy. Addressing a person’s preferred name and gender has been recognized by human rights tribunals as best practice for non-discrimination.

These new guidelines provide you with background on the importance of preferred names, their use at the university, and the few legal limitations of using preferred names. We encourage you to review the guidelines: http://www.hr.ubc.ca/administrators/managing-staff/hr-guidelines-preferred-names/.

Thank you for your support in helping to create a respectful and nondiscriminatory environment for our colleagues.

June 10: Equity and Inclusion at Canadian Universities: How Do We Get There?

June 10: Equity and Inclusion at Canadian Universities: How Do We Get There?

Academic institutions have embraced principles of equity as a core value underpinning their mission. But what do we mean by equity and diversity?

Can we have diversity but neglect inclusion? Do we have any blind spots on who we embrace under the equity, diversity and inclusion tent? How do we know who we have missed if our ability to measure diversity is varied? How do we inspire and sustain broad support for initiatives in this area?

You are invited to Equity and Inclusion at Canadian Universities: How Do We Get There?, a mini-symposium on June 10, 2019, 10:00 a.m. – 12:30 p.m., at the Robert H. Lee Alumni Centre. This event is co-sponsored by the UBC Office of the Provost, the Faculty of Science, and the Equity & Inclusion Office.

Please share this invitation with your faculty and staff colleagues involved with faculty hiring, tenure/promotion, or graduate advising for a conversation on how we inspire and sustain broad support for initiatives in the area.

Visit https://equity.ubc.ca/events/howdowegetthere/ to learn more and to register. A livestream will also be available on the day of the event.

IRP HR session on time tracking & absence May 8; April 10 call recording available

Thanks to everyone who participated in the Integrated Renewal Program HR update call on April 10.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Next call: May 8

Our next IRP HR call-in session will be on May 8, 9:00 – 10:00 a.m. where we will discuss time tracking and absences in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are invited to join.

Agenda

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Key HCM functions/demo – overview of time tracking and absences in Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP. A member from the IRP team will follow up with an event invite.

IRP will be using Skype for Business to host this call-in session and will include instructions for joining the session in the invite. As we have received a growing interest from the HR community in participating in our monthly call-in sessions, team members are encouraged to join the session from one screen (if available through shared offices or room bookings) to allow for more open participant seats within the Skype session.

Upcoming sessions

IRP has a list of upcoming sessions and topics available on their website.

Sign up for the new Integrated Renewal Program newsletter

UBC has embarked on a university-wide project to transform its finance, HR and student systems and processes. The Integrated Renewal Program team is launching a new bi-monthly newsletter to share information on the project, and to help create awareness and understanding about the program.

To learn more and to subscribe, visit https://irp.ubc.ca/news/newsletter.html.

Reminder: next IRP HR update call April 10 (with updated agenda)

Our next HR IRP call-in session will be April 10, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

April 10 agenda (updated)

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Key HCM functions/demo – overview of Academic Appointments in Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.

Upcoming conferences hosted by UBC this May

There are two conferences hosted by UBC in May that may be of interest to the HR community of practice:

2019 WACUBO Annual Conference: May 5-9

UBC and SFU are co-hosting the 2019  Western Association of College and University Business Officers (WACUBO) conference, May 5-9 in downtown Vancouver. Attendees will connect with colleagues from universities and colleges across the region, and learn about trends, best practices, solutions, and developments related to finance, human relations, organizational development, change management, and other fields connected to administration in higher education. This year’s theme is Beyond Boundaries, and focuses on innovative programming to expand individual and institutional capacity to successfully meet the diverse challenges facing higher education today.

Learn more about the conference.  To learn how to become a WACUBO member, visit the UBC Finance website.


Building the Future of Work-Life: Catalyzing Inclusion: May 22-24

Our workplaces are changing. Demographic shifts mean that there are multiple generations in the workplace. Legal and legislative change means that our understanding and conception of family is broadening. Dual career challenges have moved from a ‘two-body’ problem to a ‘whole family’ opportunity. As practitioners in the field of work, life, and family, explore ways to respond to and anticipate these changes. The Building the Future of Work-Life: Catalyzing Inclusion conference is May 22-24 at UBC. This conference is hosted by the UBC Equity & Inclusion Office and the College and University Work-Life-Family Association (CUWFA).

Learn more and register.

Next Integrated Renewal Program HR update call: April 10

Thanks to everyone who participated in the Integrated Renewal Program HR update call on March 5.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be April 10, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

April 10 agenda

  • update on supervisory organization data validation work
  • UBC tenant demo – key HCM functions
  • review upcoming community activities and engagements – including when you can ‘see’ Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.