HR Memos

Memo: Moving staff to midpoint of salary range (midpoint progression increase) (February 13)

UBC has procedures in place to ensure that staff in the following employee groups move to their salary range midpoint within a specified timeframe. These include Non-Union Technicians & Research Assistants (TRA), Executive Administrative Staff, Farm Workers, and Association of Administrative and Professional Staff (AAPS).

Identifying eligible staff

On February 13, the central compensation unit will distribute departmental spreadsheets identifying staff from affected employee groups who are currently below their salary range midpoint, and who are eligible for a midpoint progression increase (MPI).

Midpoint progression increases are funded by departmental budgets.

Excluded Management & Professional staff and Service Unit Directors are not included in this process, as their compensation is governed by a separate process.

Midpoint progression increase for TRA, Executive Administrative Staff, and Farm Workers

The university will ensure that staff who are members of these groups progress to the midpoint of their salary range within two years of starting their role, subject to satisfactory performance. This is in accordance with the Handbook for Technicians & Research Assistants and the Handbook for Executive Administrative Staff. Eligible staff who have been in their position for two years or more will be automatically adjusted to the midpoint of their salary range, subject to satisfactory performance.

Midpoint progression increase for AAPS

The university will ensure that staff who are members of AAPS progress to the midpoint of their salary range by the end of four years in their role, subject to satisfactory performance. This is in accordance with Letter of Agreement #1 in the Agreement on Conditions and Terms of Employment between UBC and AAPS. Eligible staff who have been in their position for four years or more will not be automatically adjusted to the midpoint of their salary range, as this action must be initiated by their department.

If you have questions regarding MPI or the salary of your staff, please contact your HR Advisor/Associate: http://www.hr.ubc.ca/administrators/contact/.

For more information, visit: http://www.hr.ubc.ca/memos/memo-moving-staff-to-midpoint-of-salary-range-midpoint-progression-increase-feb-13-2020/.

Memo: Management and Professional Staff Compensation Review 2019

On Jan. 29, HR issued a memo: Management and Professional Staff Compensation Review 2019

As you may be aware, the university regularly conducts market reviews to evaluate the competitiveness of its compensation for Management & Professional (M&P) staff. These market reviews not only enable the university to retain fair and competitive compensation for staff, but are also required by the agreement between UBC and the Association of Administrative and Professional Staff (AAPS).

Compensation review results

As a result of the 2019 review, some of UBC’s M&P staff members will receive a pay grade and/or salary increase. It is important to note that this compensation review will not result in a general wage increase for all M&P staff — only those in job family levels that have fallen behind the 50th percentile of the relevant comparator market will be impacted.

Implementation and timing

  • Salary adjustments will be retroactive to July 1, 2019. Retroactive pay to that date will be paid out on the March 15, 2020 pay cheque.
  • Staff members whose salaries are impacted, will receive a letter directly from Human Resources advising them of their new job family level and salary increase.
  • Prior to implementation, Human Resources will send a spreadsheet to department administrators denoting changes for each eligible M&P staff member in the Faculty/department.

For more information, including a full listing of all impacted job families, please visit: http://www.hr.ubc.ca/memos/management-professional-staff-compensation-review-2019/

See all HR memos at http://www.hr.ubc.ca/memos/.

Memo: 2020 Income Replacement Plan Premium Rate Change (January 14, 2020)

On Jan. 8, HR issued a memo: 2020 Income Replacement Plan Premium Rate Change

The long-term disability plan for Faculty Association members, Academic & Administrative Executives, and M&P staff enrolled in the Faculty Pension Plan (FPP) is called the UBC Income Replacement Plan (“IRP”). This is a mandatory, employee-paid plan that provides a monthly income should you become unable to work due to illness or disability, once you have passed the qualifying period.

In 2020, the IRP premium rate will decrease from 1.487% to 1.190% of earnings. The new premium rate will be implemented on the first pay cheque after January 1st.

See all HR memos at http://www.hr.ubc.ca/memos/.

Memo: Submit staff sick leave statistics for 2019

On Jan. 8, HR issued a memo to Submit staff sick leave statistics for 2019.

Actions for HR administrators:

  • Submit January-December 2019 staff sick leave statistics by Jan. 31, 2020.
  • Review past years’ sick leave statistics for staff.

See all HR memos at http://www.hr.ubc.ca/memos/.

Memo: Paid leave for staff between Boxing Day and New Year’s Day

On Nov. 21, HR distributed information regarding eligibility for paid leave for staff on the three business days between Boxing Day and New Year’s Day.

This leave is addressed in the collective agreements with BCGEU Okanagan, CUPE 2950, CUPE 116 and IUOE 115, and the agreement with AAPS. Although there are no official provisions in place for non-union staff, excluded Management & Professional staff, and service unit directors, Human Resources has recommendations regarding paid leave between Boxing Day and New Year’s Day for these staff groups.

Read the memo at https://www.hr.ubc.ca/memos/paid-leave-for-staff-between-boxing-day-and-new-years-day-nov-21-2019/.

Reminder: 2019 federal election: HR memo regarding faculty and staff voting on election day

As a reminder, the federal election day is Monday, Oct. 21. The HR memo regarding providing time for faculty and staff to vote is at:

If you have any questions regarding this matter, please contact your HR Advisor.

2019 federal election: HR memo regarding faculty and staff voting on election day

We have issued a memo regarding providing time for faculty and staff to vote on the upcoming federal election day, Oct. 21, 2019.

Read the memo online at http://www.hr.ubc.ca/memos/faculty-and-staff-voting-on-federal-election-day-oct-3-2019/.

See all HR memos at https://www.hr.ubc.ca/memos/.

Voting in the 2019 federal election

UBC Government Relations has complied a page of voting resources for the UBC community, available at https://president.ubc.ca/vote-2019/.

HR memo: CUPE 2278 – Teaching Assistants & Markers – Bullying & Harassment Prevention Training, Orientation, and Dues Deduction (Aug. 22, 2019)

We have issued a memo regarding bullying & harassment prevention training, orientation, and dues deduction for CUPE 2278 – Teaching Assistants & Markers.

Read the memo online at https://www.hr.ubc.ca/memos/cupe-2278-bullying-harassment-prevention-training-orientation-dues-deduction-aug-22-2019/.

Actions:

  • Ensure that new CUPE 2278 teaching assistants and markers in your unit take UBC’s online bullying and harassment prevention training.
  • Ensure that all CUPE 2278 teaching assistants and markers complete a written dues check-off request form.
  • Ensure your department/faculty holds an orientation meeting for CUPE 2278 teaching assistants and markers.

See all HR memos at https://www.hr.ubc.ca/memos/.

HR Memo: General Wage Increase & Economic Stability Dividend for 2019 (May 2, 2019)

We have issued a reminder memo regarding of the last round of General Wage Increases (GWI) and the Economic Stability Dividend (ESD) for 2019. These are the final increases under the 2014 mandate.

To see the employee groups impacted, and for links to the new salary scales, please visit http://www.hr.ubc.ca/memos/general-wage-increase-economic-stability-dividend-for-2019-may-2-2019/.

HR Memo: Moving Staff to Midpoint of Salary Range (Midpoint Progression Increase): Feb. 14, 2019

On Feb. 14, HR Compensation issued a memo regarding Moving Staff to Midpoint of Salary Range (Midpoint Progression Increase) for staff who are Management & Professional, Non-Union Research Assistant/Technicians, Executive Administrative Staff and Farm Workers.

Please contact your HR Advisor/Associate if you have questions regarding midpoint progression increase or the salary of your employees.

If you have questions regarding your department’s spreadsheet (Vancouver campus), please contact Sabrina Basra at 604-827-2464 (sabrina.basra@ubc.ca).

HR memo: Local elections on Oct. 20

On Oct. 1, 2018, we distributed a memo on the university’s obligations towards employees scheduled to work on the date of the upcoming general local elections, Saturday, Oct. 20, 2018.