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Wesbrook Mall upgrades: Public information session Jan. 29

Wesbrook Mall upgrades: Public information session Jan. 29


Wesbrook Mall, a main transportation corridor at UBC’s Vancouver campus, is being upgraded in phases between Chancellor Boulevard and 16th Ave.

You are invited to attend a public information session to learn about planned improvements for Wesbrook Mall  on Jan. 29, 12:00-2:00 p.m. in the UBC Life Building. Information on the planned improvements will be posted at https://planning.ubc.ca/wesbrook-mall after Jan. 29.

Next Integrated Renewal Program HR update call: Jan. 29, 2019

Thanks to everyone who participated in the Integrated Renewal Program HR update call on Dec. 6 If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be Jan. 29, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

Jan. 29 agenda

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Supervisory Organizations – details of upcoming data validation with the community
  • Q & As

If you are interested in participating in the call, please contact IRP at integrated.renewal@ubc.ca to RSVP.

Update on Non-Union TRA PD Fund

The 2018/19 Professional Development Fund for Non-Union Technicians & Research Assistants (TRA) has limited funding remaining and is expected to run out by the end of this week. When the funding pool balance reaches zero, all staff individual balances will expire and no further PD expense claims will be accepted for the current fund year.

On Jan. 9, a message was sent to all Non-Union Technicians and Research Assistants by Human Resources to inform them of the remaining availability.

If you receive any questions about this matter from staff in your unit, please direct them to the TRA PD webpage or contact Susanna Mulligan, PD Funding Manager, at pd.funds@ubc.ca.

PD workshop: Coaching For Personal and Professional Development (Jan. 16, 2019)

Join us for an hour-long session on Jan. 16 to learn about Coaching@UBC’s free professional coaching services for staff and faculty.

In this information session, you will learn:

  • What is Coaching?
  • How does Coaching work?
  • Why choose Coaching for personal or professional development?
  • How do I access Coaching at UBC?

Course information

Coaching For Personal and Professional Development
Jan. 16, 2019, 12:00 – 1:00 p.m.
Location: TEF III, Room 610  [map]
Register online

PD workshop: Time Management: Planning, Prioritizing & Productivity (Jan. 29, 2019)

On Jan. 29, we are hosting a workshop on Time Management: Planning, Prioritizing & Productivity. This session is designed for those who wish to learn new tools to decrease work stress while increasing level of satisfaction, happiness and productivity at work.

About this workshop

This workshop provides you with peak performance tips, tools and strategies so you can spend more time working toward your high-value tasks. If you are swamped with emails, requests, tasks, and interruptions, this workshop is for you. In this highly interactive, thought-provoking, enjoyable, skill-building workshop you will learn proven time management techniques and at the same time tune your skills at managing your priorities and achieving your objectives.

Learning Outcomes

  • identify your time type
  • implement strategies to align your activities with your goals
  • optimize productivity and decrease stress
  • put into practice a laser-like focus on priorities
  • identify obstacles that get in your way
  • be more effective in handling interruptions
  • recognize time-saving email tips
  • distinguish between being busy and being productive
  • identify how you may sabotage your goals
  • share tools and technology to help manage your time more effectively
  • determine what you get by procrastinating and how to conquer procrastination
  • apply a practical new mindset and toolset develop a specific plan of action to implement immediately

Course Information

Date: Jan. 29, 2019, 9:00 a.m. – 4:00 p.m.
Location: TEF III, Room 610  [map]
Cost: $300
Register online

If you are interested in this course, you may be able to use your professional development funding. Please visit the page for your employee group to learn more.

Wellbeing workshop: Parenting Tips: How to Talk to Your Kids about Sexual Health (Jan. 23, 2019)

On Jan. 23, we are holding a noon-hour session for parents on How to talk to your kids about sexual health.

About this workshop

The prospect of talking to your children about sex and sexual health can be a difficult one, but these conversations do not need to be feared or avoided. Why not arm yourself with knowledge, age-appropriate information and fantastic resources? Learn how to speak to your children about comprehensive body science and sexual health information. You will also take away a helpful formula for answering questions and discover some fantastic resources for both parents and children of any age. Help provide your children with the tools to keep themselves safe and to make healthy and informed decisions.

Course Information

Date: Jan. 23, 2019, 12:00  – 1:00 p.m.
Location: CEME Room 1215, 6250 Applied Science Lane  [map]
Register online

Wellbeing workshop: Working Mind for Managers (Jan. 31, 2019)

We present Working Mind for Managers, to be held on Jan. 31 (9:00 a.m. – 4:30 p.m.). All supervisors, managers, and members of the distributed UBC’s HR community of practice in Vancouver are invited to attend.

About this workshop

The Working Mind is a Mental Health Commission of Canada, evidence-based, workplace training program aimed at increasing mental health literacy for supervisors/managers.

Program goals

  • To provide supervisors and managers with the confidence, tools and resources to support employees who may be experiencing mental health challenges
  • To reduce stigma and negative attitudes towards those struggling with poor mental health
  • To provide learners with a broad understanding of mental health and wellbeing
  • To promote mental health and wellbeing in the workplace

Course information

Date: Jan. 31, 2019, 9:00 a.m. – 4:30 p.m.
Location: TEF III, Room 610  [map]
Cost: Free
Register online

Wesbrook road closures starting Jan. 14, 2019

Wesbrook road closures starting Jan. 14, 2019

Wesbrook Mall will be fully closed between Student Union Boulevard and University Boulevard to all traffic (vehicles, cyclists and pedestrians) starting Jan. 14, through May, 2019. This closure is necessary to complete the civil work and road work necessary for the opening of the new Bus Exchange and Exchange Residence.

There are no bus detours planned, but there will be detours in place for other vehicular traffic. See https://transportation.ubc.ca/home-page/detours/ for full details.

Walkabout Challenge begins Jan. 21, 2019

Walkabout is an annual nine-week health and wellbeing challenge that promotes regular exercise in social settings. Everyone is welcome to participate, either individually or by creating teams of five and walking the distance of the virtual route. The challenge runs Jan. 21 to March 24, 2019.

Register your team before Jan. 27 at http://walkabout.educ.ubc.ca/.

Walkabout was designed and launched in 2005 by Dr. Joy Butler and is a partnership initiative between the Faculty of Education, UBC Recreation and UBC Human Resources.

Relocation and Travel Assistance Guidelines Updated

UBC provides relocation and travel assistance to eligible faculty and senior management staff in accordance with Policy #82.  We’ve made some changes to the guidelines outlining the steps in proceeding with the movement of household goods and personal effects and the reimbursement of these and other relocation expenses that we hope you will find helpful.  These changes also reflect recent changes to processes in Supply Management and Accounts Payable. Find the revised guidelines and information on receiving relocation assistance from central funds at www.hr.ubc.ca/relocation/guide-department/.

If you have any questions about the revised guidelines, please contact Joyce Wei, Relocation Administrator, in Human Resources at 604.822.6865 or joyce.wei@ubc.ca.

Important Changes to Government Legislation and Regulations

A memo was released on April 4 about important changes to government legislation and regulations that may affect faculty and staff:

 1. Legislative changes to the provincial Criminal Records Review Act, expanding its application to individuals working with vulnerable adults, in addition to children. It is essential to now review the roles of faculty and staff in your unit who work with vulnerable adults to determine whether they meet the criteria that necessitates a Criminal Records Check. For more information on criteria, please visit http://www.hr.ubc.ca/administrators/managing-staff/criminal-record-checks/.

 2. Regulation changes to the federal Temporary Foreign Worker Program. New Immigration Regulations start on April 1, 2011 and will impact some faculty and staff. For details, please visit http://www.hr.ubc.ca/memos/important-immigration-changes-march-31-2011/.

 3. BC Government changes to the provincial minimum wage. Note that these changes will particularly have an impact on student employees. For details, please visit http://www.hr.ubc.ca/memos/memo-changes-to-the-british-columbia-minimum-wage-april-41-2011/.

Travel Advisories for Faculty and Staff in Japan

Recently, the university directed all UBC students currently in Northern Honshu and Tokyo and surrounding areas to return to Canada. This decision was made in light of the Government of Canada extending travel advisories for Northern Japan, and the uncertainty surrounding nuclear facilities in the region after the devastating earthquake and tsunami on March 11.

The safety of faculty and staff and their families is of the utmost importance, and given these developments, UBC is urging faculty and staff currently in these areas of Japan, for either business or personal reasons, to use available information to make the right decision for themselves and their families. Options to consider include leaving Japan, or moving away from the impacted areas. UBC will cover the cost of travel for those wishing to return to Canada. For information, please visit http://www.hr.ubc.ca/blog/2011/03/important-travel-advisory-information-for-faculty-staff-in-japan/.