2018 Coaching Internship Award Recipients

The 2018 recipients of the UBC Coaching Internship Awards are:

  • Elisabeth Chin, Manager, Student Experience, Sauder School of Business
  • Justine Cochrane, Curriculum Materials Coordinator, Faculty of Medicine
  • Savanah Knockwood, Indigenous Student Programs Coordinator, School of Population & Public Health
  • Mina Phaisaltantiwongs, Business Development Assistant (Computer Science), UBC Science Co-op
  • Raina Reddecliff, Associate Director, Campus Internationalization at UBCO
  • Shannon Remillong, Coordinator, Civil Engineering

We will open applications for the next round of the Coaching Internship Awards in October. To learn more about the program, visit

New Staff Conflict of Interest Declaration System at UBC

New Staff Conflict of Interest Declaration System at UBC

UBC is implementing a new system to collect Conflict of Interest declarations for staff with specific management responsibilities. Staff members who are required to complete a declaration in the new system will be contacted directly over the next several months.

Starting in June, 2018, UBC staff with advanced management responsibilities (supervisory or signing authority) will be asked to complete annual declarations through the new Staff Conflict of Interest (SCOI) system. Declarations will be forwarded to supervisors for review and approval.

A new website has also launched to help staff learn about UBC’s Policy 97, how to identify conflicts, how to complete the COI declaration, and how to develop good management plans when conflicts arise. Visit for more information about conflict of interest for staff at UBC.

For Managers/Supervisors: Preview “The Working Mind”: June 20, 2018

Human Resources will be holding a preview of the new training Working Mind session for UBC managers/supervisors on June 20 (9:00 a.m. – 4:00 p.m.). All members of the distributed HR community of practice in Vancouver are invited to attend for free.

About the Working Mind

The Working Mind is a Mental Health Commission of Canada, evidence-based workplace training program aimed at increasing mental health literacy for both supervisors/managers and employees. In advance of rolling out this program to the campus community, UBC managers and supervisors are invited to see how it aligns with UBC’s employment policies and procedures.

The session on June 20 is the the manager/supervisor version, and will include information related to duty to enquire, accommodations, return to work, along with the other program elements.

To register, please email Miranda Massie, UBC Health Promotions Coordinator.

Read more about the program goals and objectives under the cut.


Professional Development Opportunity: Navigating Today’s Communication Challenges: July 24, 2018

Have you ever wondered why your communication efforts click with some people and not with others? Or how others perceive you when you interact with them? Whether working with other people in your department, on a team, or just having a social conversation over lunch, it is quickly evident that some relationships are more productive than others.

As the need to work collectively increases, good discussion skills, effective listening and positive modeling are essential. In this insightful workshop you will learn to assess the communication needs of others and see how you can make simple adjustments in order to communicate more effectively. It will help you develop methods of communicating that will build on your strengths and the strengths of others.

This session is designed for anyone that wants to proactively improve and fine tune their interpersonal and communication skills at work.

Learning Outcomes

  • Determine the key attributes of the most effective communicators;
  • Identify four distinct communication styles;
  • Practice a few simple steps to improving your listening skills;
  • Assess their preferred communication style and the pro¿s and con¿s;
  • Quickly recognize the communication preferences of others;
  • Give and receive positive and corrective feedback;
  • Identify the most common communication challenges;
  • Determine how to make discussions more effective; and
  • State how body language can be used as an effective communication tool

Course Information

Date: July 24, 2018, 9:00 a.m. – 4:00 p.m.
Location: TEF III, Room 610
Cost: $350
Register online

You may be able to use your professional development funding towards this course. Visit the PD funding page for your employee group to learn more, or contact with questions.

Registration Open: 2012 Staff Welcome Back BBQ

For HR Administrators. Your department contact needs to share information about this event with your staff. 

Registration is now open for the 10th Annual Staff Welcome Back BBQ (Vancouver): 

Wednesday, September 12, 2012
11:30 am to 1:30 pm
Flag Pole Plaza

This event welcomes staff to the new academic year and is a wonderful opportunity to enjoy a complimentary BBQ lunch, live entertainment by the Mazacote Latin band, information booths, and the camaraderie of your staff colleagues.

How to Register

Your department should have a contact for this event who will register all attendees in your department online. Attendees need to be registered no later than Friday, August 17, 2012.  The Ceremonies Office will send wristbands for registered attendees to your department in early September.

Don’t have a contact person in your department? Contact Fiona Fung in the Ceremonies Office.

Staff who miss the registration deadline can still register on the day of the event at the onsite registration table. Note: food cannot be guaranteed for day-of registrants.


This event is for UBC employees with “staff” appointments (not faculty or student appointments). If you have questions about the eligibility of employees in your department, please contact your HR Advisor or Associate.

Promote the BBQ!

Please ensure staff in your department don’t miss out! Let them know about this event at staff meetings this summer. Print and post the event poster in your area.


Please visit for more information about the event.

The Staff Welcome Back BBQ is hosted by the President’s Office and Human Resources, and produced by Ceremonies & Events.

New Recruitment Advertising Templates and Refreshed Careers Site

For HR Administrators

New UBC branded recruitment advertising templates are now available for faculty and staff opportunities. Find samples of print advertisements as well as web banners for online advertising in the Recruitment section of the HR website.

The templates reflect UBC’s employer story, the facet of the UBC brand that articulates the connection that faculty and staff have to the University—the reasons why they joined UBC and the reasons why they stay. It is intended to create a compelling and consistent story about faculty and staff and what it means to be part of the UBC from their perspectives. The employer story will continue to be developed in the future.

In addition, the employer story has been introduced on the UBC Staff and Faculty Careers site, and you will see new images and revised text that provide job seekers with a fresh look. The Careers site will continue to be enhanced and evolved moving forward.

Have ideas or questions? Please tell us.

Relocation and Travel Assistance Guidelines Updated

UBC provides relocation and travel assistance to eligible faculty and senior management staff in accordance with Policy #82.  We’ve made some changes to the guidelines outlining the steps in proceeding with the movement of household goods and personal effects and the reimbursement of these and other relocation expenses that we hope you will find helpful.  These changes also reflect recent changes to processes in Supply Management and Accounts Payable. Find the revised guidelines and information on receiving relocation assistance from central funds at

If you have any questions about the revised guidelines, please contact Joyce Wei, Relocation Administrator, in Human Resources at 604.822.6865 or

Federal Election on May 2 and Scheduled Hours

On April 8, a memo was distributed to Heads Up Vancouver regarding the university’s obligations to staff and faculty who will be working or have teaching commitments on Monday, May 2, while voting is underway for the Federal election (7 am to 7 pm).

UBC staff and faculty who are registered voters and who are scheduled to work or have teaching commitments that day are entitled, under the Canada Elections Act, to three consecutive hours in which to vote. Many employees’ scheduled working hours may overlap with voting hours. View the memo at .

Important Changes to Government Legislation and Regulations

A memo was released on April 4 about important changes to government legislation and regulations that may affect faculty and staff:

 1. Legislative changes to the provincial Criminal Records Review Act, expanding its application to individuals working with vulnerable adults, in addition to children. It is essential to now review the roles of faculty and staff in your unit who work with vulnerable adults to determine whether they meet the criteria that necessitates a Criminal Records Check. For more information on criteria, please visit

 2. Regulation changes to the federal Temporary Foreign Worker Program. New Immigration Regulations start on April 1, 2011 and will impact some faculty and staff. For details, please visit

 3. BC Government changes to the provincial minimum wage. Note that these changes will particularly have an impact on student employees. For details, please visit