Issue

Enhanced CWL at UBC

Enhanced CWL at UBC

Protecting the personal information of faculty, staff, and students is a top priority for the university. As cybersecurity tools become more sophisticated, hackers are targeting users, not computers, to discover a user’s credentials.

To keep personal information at UBC secure, faculty and staff are being asked to update their Campus-Wide Login (CWL) account to an ‘Enhanced CWL’ account. This update features an additional layer of protection with multi-factor authentication (MFA) provided by Duo Security. Multi-factor authentication is a security standard across North America, providing an effective way to prevent unauthorized access to information.

While many units on campus are already enrolled, some have not yet gone through this process. Please note that Enhanced CWL will be required for all staff and faculty at UBC by Nov. 1, 2019.

FAQs and quick start videos can be found on the Enhanced CWL page at privacymatters.ubc.ca/enhancedcwl. Individuals can enroll and begin using multi-factor authentication by visiting mfadevices.id.ubc.ca.

HR Finance Workday demo: Oct. 1

IRP is hosting another HR and Finance Workday demo on Oct. 1. This events is open for all. Note that this event will cover the same material as the event on July 30.

At this demo, participants will learn why UBC has embarked on a journey to transform its systems and processes and how faculty and staff can expect to benefit. They will also have the opportunity to see what Workday looks like through a series of live demos.

This event will showcase:

  • Time tracking
  • Absences
  • Expenses
  • Procurement

The event will be live-streamed, and a full session recording will also be posted to the IRP website within a week after the event.

Event information:

Date: Oct. 1, 2019, 9:30 – 11:30 a.m.
Location: Great Hall, The Nest (2nd Floor) [map]
Register: irp.ubc.ca/news/register-now-workday-demo-event-october-1

UBC Orientations website

UBC Orientations website

It’s a new academic year, and many new staff and faculty have joined the university across our many sites and campuses. We invite you to share our Orientations portal with your new staff and faculty as part of helping them get set up for success.

Check out the site at https://www.hr.ubc.ca/orientation/. If you have any questions about staff orientation at UBC, please contact us at workplace.orientations@ubc.ca.

Sept. 18 IRP HR call-in session: The employee lifecycle: Staff recruitment

The next Integrated Renewal Program HR call-in session will be Sept. 18, 9:00-10:00 a.m., where the team will provide an overview and demo of creating positions (including classification) in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Overview and demo of staff recruitment in Workday

Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

IRP HR Call-In Session Recordings

A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within three-to-four business days of the sessions. To obtain the password to view the IRP HR call-in session recordings, please email integrated.renewal@ubc.ca.

Supporting career development at UBC

As part of your role as a manager/administrator at UBC, there is a lot you can do to support your staff with their career and professional development goals. As we launch into the new academic year, here are some resources you can share with staff and faculty in your department to help them plan their professional development for the year.

Professional Development Funds

UBC is committed to providing staff and faculty with improved access to professional development opportunities, through access to professional development funds. Please select your employee group to learn more about the funds available to you.

Faculty

Professional Development Workshops

Human Resources holds several professional development workshops throughout the year, available to staff and faculty. Please see our catalog to learn about the PD workshops coming up this fall.

Eligible staff and faculty can apply to use their PD funding for these workshops.

LinkedIn Learning

LinkedIn Learning offers an online collection of self-guided instructional videos designed to provide staff and faculty with just-in-time resources to assist in a variety of areas, including updating software skills, learning new technology tools, and enhancing workplace business practices.

UBC provides faculty and staff with free and unlimited access to LinkedIn Learning’s learning resources. To start using LinkedIn Learning, visit https://linkedinlearning.ubc.ca and sign in with your CWL.

Tuition Waivers

Staff in most employee groups have access to UBC tuition waivers for credit courses, and for non-credit courses at UBC Extended Learning (as well as select Sauder School of Business Continuing Business Studies courses). Please visit the Tuition Waiver page for your employment group to learn full details:

Career Navigation

Our Career Navigation consultant offers support to staff who wish to enhance their professional experience by exploring and using the many opportunities for growth within UBC. Interested staff can visit our Career Navigation services page to learn more.

HR memo: CUPE 2278 – Teaching Assistants & Markers – Bullying & Harassment Prevention Training, Orientation, and Dues Deduction (Aug. 22, 2019)

We have issued a memo regarding bullying & harassment prevention training, orientation, and dues deduction for CUPE 2278 – Teaching Assistants & Markers.

Read the memo online at https://www.hr.ubc.ca/memos/cupe-2278-bullying-harassment-prevention-training-orientation-dues-deduction-aug-22-2019/.

Actions:

  • Ensure that new CUPE 2278 teaching assistants and markers in your unit take UBC’s online bullying and harassment prevention training.
  • Ensure that all CUPE 2278 teaching assistants and markers complete a written dues check-off request form.
  • Ensure your department/faculty holds an orientation meeting for CUPE 2278 teaching assistants and markers.

See all HR memos at https://www.hr.ubc.ca/memos/.

Understanding Your Staff Pension Plan: September sessions

The Pensions Administration Office is hosting two upcoming September Understanding Your Staff Pension Plan sessions for members of the UBC Staff Pension Plan. If you are interested in attending, please register soon as these sessions fill up quickly.

These workshops help attendees learn about the plan, about pensions in general, and related retirement considerations.

  • Tuesday, Sept. 17, 9:30 – 11:00 a.m.
  • Tuesday, Sept. 26: 1:30 – 3:00 p.m.

Visit https://staff.pensions.ubc.ca/news/workshops/ to register.

New PD workshops this fall

HR is hosting several professional development workshops this fall at the Vancouver campus:

If you are interested in these workshops, you may be able to use your professional development funding. Please visit the page for your employee group to learn more.