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Daylight Saving Time ends Nov. 4, 2018

Daylight Saving Time ends on Nov. 4, 2018. Clocks fall back one hour at 2:00 a.m. Sunday. Please encourage your staff to have a safe commute on Monday, Nov. 5.

Integrated Renewal Program HR update call #2: Nov. 7, 2018

You are invited to join the second Integrated Renewal Program (IRP) HR call-in session on Nov. 7, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

During the session, the IRP HR team will provide updates on what’s happening now, what’s coming up next, and will take your questions. Based on feedback from the first call-in session, IRP will be offering a more interactive way for you to ask questions during the session.

If you are interested in attending, please contact IRP at integrated.renewal@ubc.ca to RSVP. Details on how to join the session will be provided upon registration.

These call-in sessions will be held monthly going forward and each will be recorded and posted on the IRP website for future reference.

2017-18 Focus on People Benchmark Report

2017-18 Focus on People Benchmark Report

The 2017-18 Focus on People Benchmark Report provides analytics and insights about UBC’s workforce. Taking into consideration the priorities in UBC’s new strategic plan, Shaping UBC’s Next Century, the information in the report is intended to begin to inform the university’s ability to:

  • Attract, engage and retain a diverse global community of outstanding student employees, faculty and staff;
  • Support the ongoing development of sustainable, healthy and connected campuses and communities; and
  • Cultivate a diverse community that creates and sustains equitable and inclusive campuses.

Many of the insights and calls-to-action are applicable university-wide, and we encourage you to think about how these apply to local areas.

Visit http://focusonpeople.ubc.ca/reporting/benchmark-reports/ to read the full report.

Coaching Internship Program information session: Nov. 21, 2018

Coaching@UBC is accepting applications for the 2019 Coaching Internship Program. Successful applicants will receive funding towards the completion of an ICF Accredited Coach Training Program. Learn about the program and what it mean to become a coach through the Coaching Internship Program at our information session on Nov. 21, 2018, 1:00 – 2:00 p.m. Register online.

Please visit the Coaching Internship Program for full details and application package. The application deadline is Feb. 1, 2019.

Search Inside Yourself training program: Jan. 14-15, 2019

In support of UBC’s commitment to workplace health and wellbeing, HR is bringing back a unique professional development opportunity for faculty and staff at the Vancouver campus.

Developed at Google and founded in neuroscience, Search Inside Yourself (SIY) is a training program that uses emotional intelligence and mindfulness to optimize performance, build leadership skills and increase wellbeing. The SIY program consists of:

  • Two-day in-person cohort-based training taught by SIY-certified instructors (Jan. 14-15, 2019, at the Vancouver campus)
  • Four weeks of follow-up exercises, content and cohort conversations via email (approx. mid-January to mid-February)
  • One-hour debrief session via webinar to integrate learning, answer questions and provide direction going forward (approx. late February)

Cost: $50 per person (eligible for PD funding)

The registration deadline is Jan. 4, 2019, but last year’s program filled up quickly. Spots are limited and available on a first come, first served basis. Register now!

For more information, including program benefits and what’s included in the cost of the program, visit the Search Inside Yourself webpage.

Reminders for administrators following cannabis legalization in Canada

On Oct. 17, cannabis use was legalized in Canada. As stated in the memo sent to the HR Network community of practice on Oct. 9:

UBC has an obligation to observe the safety rules set out in section 4.20 of the Occupational Health and Safety Regulation to prevent impairment in the workplace. This means ensuring that employees do not arrive or remain at work while their ability to work is affected by alcohol, cannabis, or any other impairing substance, regardless of its legal status.

Although medical authorization to use cannabis does not include a right to consume cannabis at work or arrive to work impaired, employees who are prescribed cannabis for medical purposes and seek or require an accommodation will be advised to speak with their supervisor (staff or student employees) or Head (faculty). Any unauthorized or unapproved use of cannabis prior to or during work hours will not be tolerated and may result in discipline.

We ask that all administrators and managers familiarize themselves with our document, “Information for Supervisors Regarding Substance Use.” If you have questions regarding medical accommodations, or employee substance use, please contact the following:

Together, we can continue to foster a healthy, safe, inclusive, and professional work environment at UBC.


Two broadcast email messages were also distributed to the broader campus community on this subject, if you are interested in reading more:

New professional development workshops this winter

We have two new professional development workshops coming up this winter that may be of interest to you or to your staff:

You may be able to use your professional development funding towards these courses. Visit the PD funding page for your employee group to learn more, or contact pd.workshops@ubc.ca with questions.

HR memo: Local elections on Oct. 20

On Oct. 1, 2018, we distributed a memo on the university’s obligations towards employees scheduled to work on the date of the upcoming general local elections, Saturday, Oct. 20, 2018.