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Resources supporting transgender and gender-diverse faculty and staff

At UBC, diversity is welcomed and respected, and considered foundational to excellence in research, education and engagement. UBC recognizes that respect and support for transgender and gender-diverse faculty and staff are central to their success and wellbeing. It is our interactions at work that can help us to feel a valued member of society. The recognition of gender diversity, specifically for people who identify as transgender, two-spirit or non-binary, affirms and acknowledges that gender is highly personal and fluid, and is worthy of respect at UBC.

All human resources practitioners and managers/supervisors have the responsibility to provide a welcoming, inclusive and respectful work environment. By working proactively with an employee who wishes to transition and/or utilize gender-affirming procedures, you can help create a positive experience for the individual and all employees in your unit.

The information in the following resource documents can to help you to building a positive work environment and in modelling behaviour that shows respect for diversity and inclusion that you expect your staff to demonstrate in their relationships with each other and the people they work with across the campus.

Please familiarize yourself with these resources so you can best support transgender and gender-diverse staff, faculty and student employees in your department.

For managers/supervisors/HR practitioners: Supporting Transgender and Gender-Diverse Faculty and Staff at UBC

Information includes:

  • Human rights and employer responsibilities
  • Definitions to assist you in understanding gender diversity
  • Transitioning in the workplace: planning a collaborative, supportive approach
  • Guidelines for the manager/supervisor and support team
  • UBC and other external resources
  • Transition checklist (for working with the employee)

For employees: Transgender and Gender-Diverse Faculty and Staff at UBC

Information includes:

  • Transitioning in the workplace: planning a collaborative, supportive approach
  • Guidelines for the transitioning employee
  • Transition checklist
  • Information on health and benefits
  • Information on counselling and support/social groups

If you have any questions, please contact your HR Advisor. For more information on campus-wide initiatives on gender diversity, please visit the Equity & Inclusion website.

Save the date: Integrated Renewal Program (IRP) HR update: Sept. 27

Interested in the Integrated Renewal Program, learning more about the specifics about the IRP HR team and the work they are doing, and how you will be informed and involved?

All human resources practitioners at the Vancouver and Okanagan campuses are invited to join us for the first in a series of HR Update ‘call-in’ sessions, on Sept. 27, 2018, 9:00 – 10:00 a.m. During these sessions, the IRP HR team will provide updates on what’s happening, and take your questions. Participants can join by phone or through video-conference. Details on how to join the sessions will be provided upon registration.

If you are interested in attending, please contact IRP at integrated.renewal@ubc.ca to RSVP.

If you aren’t able to join the meeting, information will be posted on the IRP website after the sessions at https://integrated-renewal.ubc.ca/.

PD Opportunity: Appreciative Inquiry: A Way to Generate and Nurture Effective Work Environments: Oct. 12

HR is hosting a one-day workshop on Appreciative Inquiry: A Way to Generate and Nurture Effective Work Environments, on Oct. 12, 2018.

About the workshop

In our intention to make things better, we very often pick up on the things that don’t work: problems, wrong behaviours, errors, and try to fix them. Our lives become filled with problems to solve, one after the other, and we don’t see the end of them. Meanwhile, it becomes increasingly difficult to notice or appreciate what works well; and because these well-working things don’t need fixing, they simply lose their importance.

With Appreciative Inquiry we learn to shift our approach to change by focusing on creating what we want rather than eliminating what we don’t want. We learn to ask questions (or to inquire) in order to explore creative possibilities (appreciative).

Learning outcomes

Using a variety of formats such as paired interviews, small group exercises and video, you will:

  • Explore the key principles of Appreciative Inquiry
  • Learn simple ways to shift from a focus on problem solving to one of possibility creating
  • Pay attention to the role of language/words to phrase appreciative questions
  • Identify ways to apply the appreciative inquiry approach in your workplace

Audience

The session is designed for individuals who are intrigued by the statement that ‘we give power to the things we pay attention to,’ and are wanting to find practical ways to exercise personal agency to make a positive difference in the workplace.

Course information

Appreciative Inquiry: A Way to Generate and Nurture Effective Work Environments
Oct. 12, 2018, 8:30 a.m. to 4:00 p.m.
Cost: $300
Tech Enterprise Facilities III, Room 610 [map]
Register online

You may be able to use your professional development funding towards this course. Please visit the PD funding page for your employee group to learn more. Contact pd.workshops@ubc.ca with questions.

Back to school safety

The fall semester has begun, and with the return of fall we will be seeing earlier sunsets and rainy weather. Please share this information with your employees, especially those who work outside of standard office hours.

UBC’s safety resources

  • You might want to use AMS Safewalk (604-822-5355) to request accompaniment while walking on campus after dark. Safewalk can be used by faculty and staff as well as students.
  • Use the Community Shuttles on campus.
  • Know the location of the UBC Blue Phones. They connect directly to Campus Security.
  • Know your location on campus and be able to describe where you are if you need to call for help.
  • When entering or exiting a locked/secured building, ensure that the door is secured before proceeding.
  • In the event of an emergency, call 911. If you see suspicious circumstances, call Campus Security at 604-822-2222.

Learn more at http://www.hr.ubc.ca/wellbeing-benefits/workplace-health/personal-safety-on-campus/.

Understanding Your Staff Pension Plan: Fall dates open for registration

We have several upcoming Understanding Your Staff Pension Plan information session for members of the Staff Pension Plan. If you or your staff are interested in attending, please register soon as these sessions fill up quickly.

Upcoming dates

  • Sept. 27, 1:30-3:30 p.m.
  • Oct. 2, 9:30-11:30 a.m.
  • Oct. 18, 9:30-11:30 a.m.
  • Nov. 6, 9:30-11:30 a.m.
  • Nov. 8, 1:30-3:30 p.m.

Learn more and register at http://staff.pensions.ubc.ca/news/workshops/.

PD workshop: Selection Interviewing: Ensuring Equity: Oct. 16, 2018

HR is hosting a one-day workshop focusing on Selection Interviewing: Ensuring Equity, on Oct. 16, 2018. This workshop is designed for managers and administrators who currently have responsibility for the hiring and selection of staff. The cost of this workshop is $25 (includes refreshments and a light lunch).

About the workshop

The interview is a vital step in the hiring process, so you want it to be as effective as possible. This workshop will focus on the essential skills of behavioural interviewing so that you can more effectively get to know your candidates and find the best fit for your team.

Through group exercises, discussions and role-play within this workshop, participants will:

  1. Develop questions and practice behavioural interviewing skills
  2. Develop tools to select the best candidate for the position
  3. Understand basic concepts of human rights, employment equity, and the Freedom of Information and Protection of Privacy legislation

Participants will also review current Human Rights and Employment Equity legislation and discuss the objectives of UBC’s policy on employment equity.

Course information

Date: Oct. 16, 2018, 9:00 a.m. – 4:00 p.m.
Location: TEF III, Room 610
Cost: $25
Register online

Spaces left in Building Resilient Teams: Sept. 24, 2018

We have a few spaces left in our Sept. 24, session on Building Resilient Teams. Register ASAP to learn about your conflict management style, and how to support your teams.

Learning outcomes

  • Describe the five dysfunctions that can challenge a team’s performance and culture
  • Identify strategies to build a high performing team
  • Recognize your preferred conflict management style as a leader
  • Explore and practice tools to manage conflict effectively
  • Create an action plan to apply what you have learned to your workplace

Course information

Date: Sept. 24, 2018, 9:00 a.m. – 12:00 p.m.
Location: TEF III, Room 610
Cost: $200
Register online

You may be able to use your professional development funding towards this course. Visit the PD funding page for your employee group to learn more, or contact pd.workshops@ubc.ca with questions.