Issue

Next Integrated Renewal Program HR update call: April 10

Thanks to everyone who participated in the Integrated Renewal Program HR update call on March 5.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be April 10, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

April 10 agenda

  • update on supervisory organization data validation work
  • UBC tenant demo – key HCM functions
  • review upcoming community activities and engagements – including when you can ‘see’ Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.

Two free Health & Wellbeing workshops next week

We have two health & wellbeing workshops coming up next week for UBC staff and faculty:

Welcoming Change into Your Life: March 27, 12:45-1:45 p.m.

Change is a natural part of life. While some changes can affect the very structure of your life, other changes can have subtle impacts on your day-to-day activities. Sometimes you may be aware that a change is imminent but are uncertain about what it will involve and how it will affect your life. Situations like these can create ambiguity, worry, or a sense of loss and sadness.

This session will address the emotional reactions that participants may experience when confronted with change, taking into account their personality and strength, and provide coping skills to enable them to manage change more effectively.

Effective Communication at Work: March 28, 9:15-10:15 a.m.

Note that this session will take place at VGH/DHCC.

In order to communicate effectively, individuals have to master the techniques of effective listening and self-expression. These skills involve verbal and non-verbal behaviours as well as the ability to speak with persuasion and confidence.

This session will look at both of these essential sides of the communication equation. It will address key communication elements such as active listening and show participants how to present messages in a way that is more compatible with the receiver’s style.

Daylight Saving Time this weekend

Daylight Saving Time this weekend

Daylight Saving Time begins on March 10, 2019 – clocks move forward one hour on Sunday morning. Please share this with your staff so they can plan a safe commute on Monday.

Collective bargaining updates at UBC in 2019

UBC has over 16,000 faculty and staff employees and over 9,000 student employees. The majority of our employees are represented by six staff unions, one staff association (AAPS), and the faculty union (the Faculty Association). UBC’s eight labour agreements, as well as the Agreement on the Conditions and Terms of Employment with AAPS, are set to expire in 2019.

As UBC begins the process of negotiations with its unions and AAPS, HR will be sharing updates on the collective bargaining website (http://www.hr.ubc.ca/collective-bargaining/). Our first update for this round of bargaining is now available, with a summary of the bargaining mandate, information about upcoming negotiation dates, and an overview of UBC’s unions and AAPS.

Last call: UBC President’s Awards for Staff 2019 nominations due March 15

We all know UBC staff who make outstanding contributions to the university community. We invite you to recognize them and their achievements by nominating them for the 2019 President’s Service Award for Excellence and President’s Staff Awards (Vancouver campus).

Download the nomination package at http://www.focusonpeople.ubc.ca/awards/presidents-awards-for-staff/. The nomination deadline is 4:00 p.m., Friday, March 15, 2019.

President’s Service Awards for Excellence

This award is open to all UBC staff with 10 or more years of service. Up to five recipients are selected each year. The awards are presented during Graduation ceremonies, and each recipient receives a medal and $5,000.

President’s Staff Awards (Vancouver campus)

Open to all staff at the Vancouver campus with three or more years of service, the President’s Staff Awards recognize contributions in the following categories:

  • Advancing Diversity and Inclusion*
  • Community Engagement
  • Creativity and Innovation
  • Emerging Leadership
  • Enhancing the UBC Experience*
  • Leadership
  • Wellbeing*

(for the indicated categories, individuals and groups may be nominated)

Up to 14 recipients are selected each year (two awards per category), and each recipient receives $2,000.

Please visit http://www.focusonpeople.ubc.ca/awards/presidents-awards-for-staff/ for more information and to read past recipient profiles.

Job Postings, Self-Service, HRMS unavailable Feb. 22 5pm – Feb. 24 12am

UBC will be performing HRMS system maintenance from 5:00 p.m. on Feb. 22 through midnight on Feb. 24, 2019.

HRMS, our HR management system, will not be available during this time. This includes:

  • all HRMS applications accessed via the MSP Portal:
    • HRMS Live,
    • HRMS Reporting (may be down intermittently)
    • Internal posting site,
    • HRMS Self Service (including T4s),
    • Staff PD.
  • the following applications not accessed via the MSP Portal:
    • External posting sites,
    • Short Posting URLs,
    • Training Catalogue/Registration,
    • HRMS Sick Leave application.

Learn more about the Technology Stabilization project here.