HR News

Coaching@UBC: New coaches and coach interns

Coaching@UBC has added a number of new coaches to their roster:

Internal Coaches 

  • Mina Phaisaltantiwongs – (2018 Coach Intern)
  • Shannon Remillong  (2018 Coach Intern)

External Coaches 

  • Rebekah Bansback
  • Jennifer Dowdeswell
  • Andrea Fruhling
  • Elizabeth Froese
  • Tomomi Iwashina – Tomomi is able to provide coaching in Japanese and English.
  • Carol Poon – Carol is able to provide coaching in Mandarin and English

Visit http://www.hr.ubc.ca/coaching/get-a-coach/community-of-coaches/ to learn more about all of UBC’s available coaches, and to sign up for coaching services at UBC.


The recipients of the 2019-2020 Coach Internship program are:

  • Dr. Lisa Loutzenheiser – Curriculum and Pedagogy (EDCP)
  • Allison Mander-Wionzek – Student Development & Services/Centre for Student Involvement and Careers
  • Catalina Policzer – Human Resources
  • Patrice Steinmann – UBC IT

Also congratulations to the following Coach Internship recipients who have recently become certified Coaches. You will be able to find them on our list of Internal Coaches in the very near future.

  • Deborah Chen – Centre for Teaching, Learning & Technology
  • Lily Gu – UBC Extended Learning
  • Sukhbir Kaur – Psychology

Thank you to everyone who had expressed interest in our Coach Internship Award. We will open applications for the next round of the Coaching Internship Awards in October. To learn more about the program, visit http://www.hr.ubc.ca/coaching/become-a-coach/coaching-internship/.

Understanding Your Travel Benefits Information Session: May 7, 12-1pm

Understanding Your Travel Benefits Information Session: May 7, 12-1pm

UBC staff and faculty who are enrolled in the UBC extended health benefits plan are invited to attend this free, upcoming information session to understand your travel benefits. This session is an great opportunity to hear about such topics as:

  • Should I purchase additional travel insurance?
  • What is my UBC coverage while travelling?
  • What is the maximum amount I can claim?
  • Am I covered by other plans?
  • What if I am pregnant or have a pre-existing medical condition?
  • What are the exclusions and limitations?

Date: May 7, 2019
Time: 12:00 – 1:00 p.m.

Vancouver: Centre for Brain Health, Room 101 (lower level), 2215 Wesbrook Mall. Register now.

Okanagan: Reichwald Health Sciences Centre (RHS), Room 257, 1088 Discovery Ave (via videoconference). Register now.

Two free Health & Wellbeing workshops next week

We have two health & wellbeing workshops coming up next week for UBC staff and faculty:

Welcoming Change into Your Life: March 27, 12:45-1:45 p.m.

Change is a natural part of life. While some changes can affect the very structure of your life, other changes can have subtle impacts on your day-to-day activities. Sometimes you may be aware that a change is imminent but are uncertain about what it will involve and how it will affect your life. Situations like these can create ambiguity, worry, or a sense of loss and sadness.

This session will address the emotional reactions that participants may experience when confronted with change, taking into account their personality and strength, and provide coping skills to enable them to manage change more effectively.

Effective Communication at Work: March 28, 9:15-10:15 a.m.

Note that this session will take place at VGH/DHCC.

In order to communicate effectively, individuals have to master the techniques of effective listening and self-expression. These skills involve verbal and non-verbal behaviours as well as the ability to speak with persuasion and confidence.

This session will look at both of these essential sides of the communication equation. It will address key communication elements such as active listening and show participants how to present messages in a way that is more compatible with the receiver’s style.

Job Postings, Self-Service, HRMS unavailable Feb. 22 5pm – Feb. 24 12am

UBC will be performing HRMS system maintenance from 5:00 p.m. on Feb. 22 through midnight on Feb. 24, 2019.

HRMS, our HR management system, will not be available during this time. This includes:

  • all HRMS applications accessed via the MSP Portal:
    • HRMS Live,
    • HRMS Reporting (may be down intermittently)
    • Internal posting site,
    • HRMS Self Service (including T4s),
    • Staff PD.
  • the following applications not accessed via the MSP Portal:
    • External posting sites,
    • Short Posting URLs,
    • Training Catalogue/Registration,
    • HRMS Sick Leave application.

Learn more about the Technology Stabilization project here.

HR Memo: Moving Staff to Midpoint of Salary Range (Midpoint Progression Increase): Feb. 14, 2019

On Feb. 14, HR Compensation issued a memo regarding Moving Staff to Midpoint of Salary Range (Midpoint Progression Increase) for staff who are Management & Professional, Non-Union Research Assistant/Technicians, Executive Administrative Staff and Farm Workers.

Please contact your HR Advisor/Associate if you have questions regarding midpoint progression increase or the salary of your employees.

If you have questions regarding your department’s spreadsheet (Vancouver campus), please contact Sabrina Basra at 604-827-2464 (sabrina.basra@ubc.ca).

Update on Non-Union TRA PD Fund

The 2018/19 Professional Development Fund for Non-Union Technicians & Research Assistants (TRA) has limited funding remaining and is expected to run out by the end of this week. When the funding pool balance reaches zero, all staff individual balances will expire and no further PD expense claims will be accepted for the current fund year.

On Jan. 9, a message was sent to all Non-Union Technicians and Research Assistants by Human Resources to inform them of the remaining availability.

If you receive any questions about this matter from staff in your unit, please direct them to the TRA PD webpage or contact Susanna Mulligan, PD Funding Manager, at pd.funds@ubc.ca.

PD workshop: Coaching For Personal and Professional Development (Jan. 16, 2019)

Join us for an hour-long session on Jan. 16 to learn about Coaching@UBC’s free professional coaching services for staff and faculty.

In this information session, you will learn:

  • What is Coaching?
  • How does Coaching work?
  • Why choose Coaching for personal or professional development?
  • How do I access Coaching at UBC?

Course information

Coaching For Personal and Professional Development
Jan. 16, 2019, 12:00 – 1:00 p.m.
Location: TEF III, Room 610  [map]
Register online

Reminders for administrators following cannabis legalization in Canada

On Oct. 17, cannabis use was legalized in Canada. As stated in the memo sent to the HR Network community of practice on Oct. 9:

UBC has an obligation to observe the safety rules set out in section 4.20 of the Occupational Health and Safety Regulation to prevent impairment in the workplace. This means ensuring that employees do not arrive or remain at work while their ability to work is affected by alcohol, cannabis, or any other impairing substance, regardless of its legal status.

Although medical authorization to use cannabis does not include a right to consume cannabis at work or arrive to work impaired, employees who are prescribed cannabis for medical purposes and seek or require an accommodation will be advised to speak with their supervisor (staff or student employees) or Head (faculty). Any unauthorized or unapproved use of cannabis prior to or during work hours will not be tolerated and may result in discipline.

We ask that all administrators and managers familiarize themselves with our document, “Information for Supervisors Regarding Substance Use.” If you have questions regarding medical accommodations, or employee substance use, please contact the following:

Together, we can continue to foster a healthy, safe, inclusive, and professional work environment at UBC.


Two broadcast email messages were also distributed to the broader campus community on this subject, if you are interested in reading more: