HR News

Relocation and Travel Assistance Guidelines Updated

UBC provides relocation and travel assistance to eligible faculty and senior management staff in accordance with Policy #82.  We’ve made some changes to the guidelines outlining the steps in proceeding with the movement of household goods and personal effects and the reimbursement of these and other relocation expenses that we hope you will find helpful.  These changes also reflect recent changes to processes in Supply Management and Accounts Payable. Find the revised guidelines and information on receiving relocation assistance from central funds at www.hr.ubc.ca/relocation/guide-department/.

If you have any questions about the revised guidelines, please contact Joyce Wei, Relocation Administrator, in Human Resources at 604.822.6865 or joyce.wei@ubc.ca.

Important Changes to Government Legislation and Regulations

A memo was released on April 4 about important changes to government legislation and regulations that may affect faculty and staff:

 1. Legislative changes to the provincial Criminal Records Review Act, expanding its application to individuals working with vulnerable adults, in addition to children. It is essential to now review the roles of faculty and staff in your unit who work with vulnerable adults to determine whether they meet the criteria that necessitates a Criminal Records Check. For more information on criteria, please visit http://www.hr.ubc.ca/administrators/managing-staff/criminal-record-checks/.

 2. Regulation changes to the federal Temporary Foreign Worker Program. New Immigration Regulations start on April 1, 2011 and will impact some faculty and staff. For details, please visit http://www.hr.ubc.ca/memos/important-immigration-changes-march-31-2011/.

 3. BC Government changes to the provincial minimum wage. Note that these changes will particularly have an impact on student employees. For details, please visit http://www.hr.ubc.ca/memos/memo-changes-to-the-british-columbia-minimum-wage-april-41-2011/.

Lisa Castle’s Message on the Changes to HSE and HR

By Lisa Castle, Associate Vice-President, Human Resources.

On behalf of everyone in HR, I am excited to welcome the members of the Health  Promotions Programs unit into Human Resources.  While always part of my portfolio, the recent reorganization of the Department of Health, Safety and Environment will see HPP  transitioning into HR’s Total Compensation unit  under the leadership of Michelle Berner (Director, Total Compensation).

The reorganization of HSE was undertaken in order to better allow the university to increase its commitment to identify and manage risk across the organization. The new portfolio (including much of HSE, the Risk & Insurance group from Treasury, and the current staff from Risk Management) will report to Vice-President, Finance, Resources and Operations, Pierre Ouillet, and be headed by the university’s new Chief Risk Officer, Ron Holton. Mr. Holton helped UBC develop its existing risk management framework in 2009/10, and was most recently the Vice-President, Risk Management and Assurance Services, for VANOC.

While the transition period will be a challenging time for everyone, I believe that the end result of this reorganization will allow Human Resources and Risk Management to become stronger in their support of UBC’s Students, Faculty and Staff, and the organization generally.

I will miss my colleagues in the other units in Health, Safety and Environment, as they move into their new portfolio. We will continue to work together to move our portfolios forward, and I wish them every personal and professional success!

Criminal Records Checks for UBC Staff and Faculty at PHSA Facilities

A memo regarding Criminal Records Checks for Staff and Faculty who work at Provincial Health Services Authority (PHSA) facilities was distributed to Department Heads and Administrators on the Vancouver campus last week. Find the memo on our memos page.

New Benefits Microsite

If you have visited our Benefits webpages in the last week, you’ll notice some big changes!

We’ve revamped our benefits section into a microsite to improve information searches for web users. We have also grouped benefits based on “lifestyle stages” as many of employees experience family caregiving, parenthood, and leaves. Take a wander through the website and let us know how it’s working – http://hr.ubc.ca/benefits/.

Important Information on Sun Life Claims

Please forward this important information to your faculty and staff. As of June 25, 2010, Sun Life has closed its Edmonton office – the location in which UBC employees sent their claims to be processed. All claims sent to the Edmonton office have been redirected to Sun Life’s Waterloo office. Download the latest extended health and dental care claim form with the updated Waterloo address from our online Benefits pages. Sun Life is using new technology which “lifts” data from paper claim forms so that no manual data entry is required – however, it’s still preferable (and more sustainable) to go the paperless claim route for the quickest turnaround on your claim reimbursement.