HR News

May 29 Newsletter

COVID-19 and UBC: stay informed

Stay up-to-date with the latest information and updates on COVID-19 and UBC’s response. Visit https://covid19.ubc.ca/ for useful FAQs and resources for UBC faculty, staff and students.

This website is being updated regularly following advice from provincial and federal health agencies. Get updates like:

  • May 14, 2020: UBC Broadcast: UBC’s operational and safety planning.
  • May 14, 2020: FAQs updated to include resources to support students with remote learning.
  • May 12, 2020: UBC Broadcast: Plans for the phased resumption of on-campus research.

COVID-19: New questions related to working from home

The Finance and Human Resources teams have recently received a variety of questions relating to working from home with loaned equipment, purchasing new equipment, and T2200 Tax Forms.

View full announcement.

The Integrated Service Centre is hiring

As part of the Integrated Renewal Program, the Integrated Service Centre (ISC) is a new unit within UBC that will focus on sustaining and enhancing Workday and providing user support to UBC students, faculty and staff, in conjunction with HR, Finance, and eventually Enrolment Services.

This week, additional roles were posted. Examples of roles include roles like Delivery Manager, Finance Product Manager, HR Product Manager and more.

See all the posted roles on UBC’s job board and apply for opportunities within the ISC! More roles will be posted in mid-June.

Welcoming Integrated Service Centre Directors

Corinne Pitre-Hayes joins the Integrated Service Centre as Director, Application Sustainment and Harjot Guram joins the Integrated Service Centre as Director, ISC Operations.

Read the announcement.

Continuation to August for spreadsheet-based hourly payroll process

Managers who are responsible for collecting, approving, and submitting hourly employee timesheets, please continue to use the spreadsheet process (as opposed to paper timesheets) for upcoming pay periods, until the end of August.

For more information, view the full announcement.

Changes to Collective Agreements: CUPE 2278 and CUPE 2950

Changes to the CUPE 2278 and CUPE 2950 collective agreements have been posted online. A document summarizing the key changes is listed under the relevant agreement. Visit the Collective Agreement page for more information.

New BC Minimum Wage, effective June 1, 2020

On May 13, HR issued a memo regarding the Changes to Minimum Wage in British Columbia Effective June 1, 2020. Read more.

Workshop on Equitable Decision-Making During COVID-19 (June 4)

Decisions are being made rapidly, and with constantly changing information. How do we uphold our community values and our commitments to equity, diversity, and inclusion (EDI), in a time of high uncertainty and disruption to our ways of working, learning, and living?

This workshop offers support for faculty and staff at all levels to apply an intentional EDI lens to their decision making. In this interactive session, participants will have the chance to work collaboratively to apply a new tool, Intentional EDI Decision-Making, to examples of key decisions currently under consideration.

Brought to you by the Equity & Inclusion Office, this session will be presented online via Zoom and will be recorded. Join us on:

Thursday, June 4th, 2020

2:00pm – 3:00pm

Register Online.

Coaching for personal and professional development (June 10)

Looking to expand your resiliency and explore strategies for embracing the new normal?

Coaching is an effective tool to accelerate results, and can help strengthen your success in the new virtual world of work.

Register now to join an online session “Coaching for Personal and Professional Development” on June 10.

In this session, you’ll learn more about what UBC Coaching is and how you can use coaching to support your learning and development. All faculty and staff are welcome.

Conversation Cafe: Feedback: A Communication Tool (June 3)

Hosted by HR’s Organization Development and Learning Consultants Lisa Frost and Dana Troster, join us for a timely and relevant conversation cafes on topics that matter to you. Grab a coffee and dive into conversation with your UBC colleagues to leverage the wisdom in the (Zoom) room, giving you quick access to new approaches and helpful tips and tools.

The next conversation cafe is on Wednesday, June 3 from 1-2pm, about Feedback: A Communication Tool.

Learning outcomes:

  • Distinguish between the three different types of feedback
  • Create a space to invite and receive feedback, and
  • Apply new feedback approaches to enhance your communication skills

 

All are welcome. Register now.

An update on the HR Website renewal

The HR Communications team has been leading the renewal of our HR website, http://www.hr.ubc.ca/.

The HR website renewal project is an opportunity to provide our audiences with a fresh experience that meets their needs today, and showcase what UBC offers as leading employer.

This project involves moving to a new Content Management System called Drupal, getting an updated and fresh website look, and partnering with HR staff to review and update content.

The new website will launch in August.

Updates on HR services and operations

As UBC navigates though COVID-19, Human Resources will make every effort to continue to provide support to faculty and staff. Our teams are transitioning to remote work, including changes to:


Changes to Compensation operations

The Compensation team transitioned to working remotely, however there will be no change to the work and the level of customer service. The team is making adjustments to accommodate this temporary work arrangement with no disruptions to the clients.

Changes to Benefits operations

The Benefits team continues normal services during this time and will be responding to all benefits inquiries in a timely manner. Please send all the internal inquiries from UBC staff to appropriate email addresses.

  • All external and general inquiries should be directed to the appropriate benefits team members or the Benefits email.
  • The benefits team is available for calls and emails Monday – Friday, 8:30am – 4:30pm.
  • For all urgent inquiries please contact Linda Casey or Janet McHugh.

Changes to Workplace Wellbeing

The Workplace Wellbeing team is now taking all inquiries through email, and exploring opportunities to offer online and webinar health and wellbeing workshops. Stay tuned!

Changes to Workplace Health Services

At this time, Occupational & Preventive Health (OPH) will be conducting only telephone appointments, with the exception of urgent and critical vaccinations. The Ergonomics team will be doing phone and video chat assessments when possible, while in-person assessments will be done only for high-priority groups.

Changes to Pension Office operations

The UBC Pension Administration Office is operating through email and phone only. Staff are available by email and are checking their voicemails regularly. In-person visits are temporarily suspended. Please refer to the following notices for information on how to contact the Pension office during this time:

Changes to Investigations Office operations

The Investigations Office continues to serve staff, faculty and students on both campuses, as usual. Operationally, the office has made adjustments to conduct investigation processes using conferencing and online platforms, and continues to respond to all inquiries via email and phone as usual.

The impartial and neutral investigations provided in response to complaints of sexual misconduct (UBC Policy SC17) and discrimination (UBC Policy SC7) have not changed.

For any questions, please contact Shelley Ball, Director of Investigations.

Call for Speakers: Community of Practice Change and Transition Pecha Kucha

Call for Speakers: Community of Practice Change and Transition Pecha Kucha

 

Call for speakers:
Share your stories and inspire the audience with your thoughts and experiences, (personal or professional) using PechaKucha 20 x 20 format. The theme is change and we’re excited to hear your story about capacity and resilience during change.

The UBC Change and Transition Community of Practice is hosting a PechaKucha style event on March 17th @ 2:30pm and is welcoming submissions from speakers. This is a great opportunity to hone in on or practice fast-paced presentation in a friendly environment!

If you are interested in presenting, submit your proposal to change.transition@ubc.ca by February 14th 2020.

  • Proposal format: Your proposal should be about 200-300 words and include a title and a short summary of your talk. Please include your contact details (Name, email and phone number)
  • Theme: The theme should reflect on capacity and/or resilience during change
  • Presentation format: PechaKucha format
  • Deadline: Submit your proposal by Friday 14th February 2020

We look forward to hearing from you! For more information, visit: https://www.eventbrite.ca/e/ubc-change-transition-community-of-practice-pechakucha-event-tickets-92130971215

Understanding Your Staff Pension Plan workshops this spring

The Pension Administration Office is hosting several spring sessions of the Understanding Your Staff Pension Plan workshop, an informative  session designed for both potential and current members of the UBC Staff Pension Plan. All ages are welcome to attend.  Below are a list of upcoming dates and times.

  • Jan. 16, 2020, 9:30-11:00 a.m.
  • Jan. 29, 2020, 1:30-3:00 p.m.
  • Feb. 13, 2020, 9:30-11:00 a.m.
  • Feb. 25, 2020, 1:30-3:00 p.m.
  • March 12, 2020, 9:30-11:00 a.m.
  • March 24, 2020, 1:30-3:00 p.m.

Learn more and register at the SPP Workshops page: https://staff.pensions.ubc.ca/news/workshops/

Understanding Your Travel Benefits Information Session: Dec. 11

With the winter months and the holidays fast approaching, many faculty and staff are preparing for vacations both at home and abroad. Sometimes, medical emergencies while travelling can happen – and it can end up being a frightening and costly experience.

Staff and faculty who are enrolled in the UBC extended health benefits plan are invited to attend an information session to understand their travel benefits.

Date: Dec. 11, 2019
Time: 12:00 – 1:00 p.m.
Location: Centre for Brain Health, Room 101 (lower level), 2215 Wesbrook Mall
RSVP: Register now

UBC Faculty Pension Plan Board of Trustees Election

UBC Faculty Pension Plan Board of Trustees Election

Please share this with faculty in your unit

Voting is now open for the election of two UBC Faculty Pension Plan (FPP) members to serve as trustees on the Board. If you are an FPP member, you are encouraged to cast your ballot now – your vote is important in determining who will sit on the pension board and represent the interests of FPP members. Follow the link below for candidate statements and information on how to vote: https://facultystaff.students.ubc.ca/2019-faculty-pension-plan-election-trustees

Voting closes at 4:00 p.m. on Monday, Nov. 18, 2019, and the results of the election will be posted on our website on Thursday, Nov. 28, 2019.

If you have any questions regarding this election, please email elections.information@ubc.ca.

Accommodation of religious observances

Human Resources has information available on our website on the accommodation of religious observances in the workplace. Please visit hr.ubc.ca/administrators/managing-staff/accommodation-of-religious-observances/ to read more.

Background: On Sept. 24, 2019, the Board of Governors approved the repeal of Policy #65 (Religious Holidays). Former Policy #65 overlapped with Policy SC7 (Discrimination) (formerly numbered Policy #3) which sets out UBC’s commitment to maintain and respect human rights and prevent discrimination on all of the grounds prohibited by the Human Rights Code, including religion, and is also addressed in collective agreements, through the Senate Policy on Academic Concessions in both the UBC Vancouver and UBC Okanagan Academic Calendars, and information available on the website of the Equity & Inclusion Office. The repeal of Policy #65 removes the redundancy and furthers UBC’s goal of enhancing the consistency and cogency of the university’s governance. The information package that was provided to the Board of Governors is available here.

Update on Non-Union TRA PD fund

The 2019/20 Professional Development Fund for Non-Union Technicians & Research Assistants (TRA) has limited funding remaining and is expected to run out in the next week. When the funding pool balance reaches zero, all staff individual balances will expire and no further PD expense claims will be accepted for the current fund year.

On Oct. 1, a message was sent to all Non-Union Technicians and Research Assistants by Human Resources to inform them of the remaining availability.

If you receive any questions about this matter from staff in your unit, please direct them to the TRA PD webpage or contact our PD Funds team at pd.funds@ubc.ca.

UBC Orientations website

UBC Orientations website

It’s a new academic year, and many new staff and faculty have joined the university across our many sites and campuses. We invite you to share our Orientations portal with your new staff and faculty as part of helping them get set up for success.

Check out the site at https://www.hr.ubc.ca/orientation/. If you have any questions about staff orientation at UBC, please contact us at workplace.orientations@ubc.ca.

Understanding Your Staff Pension Plan: September sessions

The Pensions Administration Office is hosting two upcoming September Understanding Your Staff Pension Plan sessions for members of the UBC Staff Pension Plan. If you are interested in attending, please register soon as these sessions fill up quickly.

These workshops help attendees learn about the plan, about pensions in general, and related retirement considerations.

  • Tuesday, Sept. 17, 9:30 – 11:00 a.m.
  • Tuesday, Sept. 26: 1:30 – 3:00 p.m.

Visit https://staff.pensions.ubc.ca/news/workshops/ to register.

Search for the new Vice President, Human Resources

Search for the new Vice President, Human Resources

The search has been launched for the new Vice President, Human Resources.

UBC’s Vice President, Human Resources, reports to the President and oversees a human resources portfolio that includes equity and inclusion; human resources advisory partnerships; central operational services; total compensation; health & wellbeing; strategic workplace initiatives; learning & engagement; strategic faculty relations; housing and relocation services; and human resources management systems.

You can view the posting at executive search firm Caldwell Partner’s website, job ID 190525.