HR News

Updates on HR services and operations

As UBC navigates though COVID-19, Human Resources will make every effort to continue to provide support to faculty and staff. Our teams are transitioning to remote work, including changes to:


Changes to Compensation operations

The Compensation team transitioned to working remotely, however there will be no change to the work and the level of customer service. The team is making adjustments to accommodate this temporary work arrangement with no disruptions to the clients.

Changes to Benefits operations

The Benefits team continues normal services during this time and will be responding to all benefits inquiries in a timely manner. Please send all the internal inquiries from UBC staff to appropriate email addresses.

  • All external and general inquiries should be directed to the appropriate benefits team members or the Benefits email.
  • The benefits team is available for calls and emails Monday – Friday, 8:30am – 4:30pm.
  • For all urgent inquiries please contact Linda Casey or Janet McHugh.

Changes to Workplace Wellbeing

The Workplace Wellbeing team is now taking all inquiries through email, and exploring opportunities to offer online and webinar health and wellbeing workshops. Stay tuned!

Changes to Workplace Health Services

At this time, Occupational & Preventive Health (OPH) will be conducting only telephone appointments, with the exception of urgent and critical vaccinations. The Ergonomics team will be doing phone and video chat assessments when possible, while in-person assessments will be done only for high-priority groups.

Changes to Pension Office operations

The UBC Pension Administration Office is operating through email and phone only. Staff are available by email and are checking their voicemails regularly. In-person visits are temporarily suspended. Please refer to the following notices for information on how to contact the Pension office during this time:

Changes to Investigations Office operations

The Investigations Office continues to serve staff, faculty and students on both campuses, as usual. Operationally, the office has made adjustments to conduct investigation processes using conferencing and online platforms, and continues to respond to all inquiries via email and phone as usual.

The impartial and neutral investigations provided in response to complaints of sexual misconduct (UBC Policy SC17) and discrimination (UBC Policy SC7) have not changed.

For any questions, please contact Shelley Ball, Director of Investigations.

Call for Speakers: Community of Practice Change and Transition Pecha Kucha

Call for Speakers: Community of Practice Change and Transition Pecha Kucha

 

Call for speakers:
Share your stories and inspire the audience with your thoughts and experiences, (personal or professional) using PechaKucha 20 x 20 format. The theme is change and we’re excited to hear your story about capacity and resilience during change.

The UBC Change and Transition Community of Practice is hosting a PechaKucha style event on March 17th @ 2:30pm and is welcoming submissions from speakers. This is a great opportunity to hone in on or practice fast-paced presentation in a friendly environment!

If you are interested in presenting, submit your proposal to change.transition@ubc.ca by February 14th 2020.

  • Proposal format: Your proposal should be about 200-300 words and include a title and a short summary of your talk. Please include your contact details (Name, email and phone number)
  • Theme: The theme should reflect on capacity and/or resilience during change
  • Presentation format: PechaKucha format
  • Deadline: Submit your proposal by Friday 14th February 2020

We look forward to hearing from you! For more information, visit: https://www.eventbrite.ca/e/ubc-change-transition-community-of-practice-pechakucha-event-tickets-92130971215

Understanding Your Staff Pension Plan workshops this spring

The Pension Administration Office is hosting several spring sessions of the Understanding Your Staff Pension Plan workshop, an informative  session designed for both potential and current members of the UBC Staff Pension Plan. All ages are welcome to attend.  Below are a list of upcoming dates and times.

  • Jan. 16, 2020, 9:30-11:00 a.m.
  • Jan. 29, 2020, 1:30-3:00 p.m.
  • Feb. 13, 2020, 9:30-11:00 a.m.
  • Feb. 25, 2020, 1:30-3:00 p.m.
  • March 12, 2020, 9:30-11:00 a.m.
  • March 24, 2020, 1:30-3:00 p.m.

Learn more and register at the SPP Workshops page: https://staff.pensions.ubc.ca/news/workshops/

Understanding Your Travel Benefits Information Session: Dec. 11

With the winter months and the holidays fast approaching, many faculty and staff are preparing for vacations both at home and abroad. Sometimes, medical emergencies while travelling can happen – and it can end up being a frightening and costly experience.

Staff and faculty who are enrolled in the UBC extended health benefits plan are invited to attend an information session to understand their travel benefits.

Date: Dec. 11, 2019
Time: 12:00 – 1:00 p.m.
Location: Centre for Brain Health, Room 101 (lower level), 2215 Wesbrook Mall
RSVP: Register now

UBC Faculty Pension Plan Board of Trustees Election

UBC Faculty Pension Plan Board of Trustees Election

Please share this with faculty in your unit

Voting is now open for the election of two UBC Faculty Pension Plan (FPP) members to serve as trustees on the Board. If you are an FPP member, you are encouraged to cast your ballot now – your vote is important in determining who will sit on the pension board and represent the interests of FPP members. Follow the link below for candidate statements and information on how to vote: https://facultystaff.students.ubc.ca/2019-faculty-pension-plan-election-trustees

Voting closes at 4:00 p.m. on Monday, Nov. 18, 2019, and the results of the election will be posted on our website on Thursday, Nov. 28, 2019.

If you have any questions regarding this election, please email elections.information@ubc.ca.

Accommodation of religious observances

Human Resources has information available on our website on the accommodation of religious observances in the workplace. Please visit hr.ubc.ca/administrators/managing-staff/accommodation-of-religious-observances/ to read more.

Background: On Sept. 24, 2019, the Board of Governors approved the repeal of Policy #65 (Religious Holidays). Former Policy #65 overlapped with Policy SC7 (Discrimination) (formerly numbered Policy #3) which sets out UBC’s commitment to maintain and respect human rights and prevent discrimination on all of the grounds prohibited by the Human Rights Code, including religion, and is also addressed in collective agreements, through the Senate Policy on Academic Concessions in both the UBC Vancouver and UBC Okanagan Academic Calendars, and information available on the website of the Equity & Inclusion Office. The repeal of Policy #65 removes the redundancy and furthers UBC’s goal of enhancing the consistency and cogency of the university’s governance. The information package that was provided to the Board of Governors is available here.

Update on Non-Union TRA PD fund

The 2019/20 Professional Development Fund for Non-Union Technicians & Research Assistants (TRA) has limited funding remaining and is expected to run out in the next week. When the funding pool balance reaches zero, all staff individual balances will expire and no further PD expense claims will be accepted for the current fund year.

On Oct. 1, a message was sent to all Non-Union Technicians and Research Assistants by Human Resources to inform them of the remaining availability.

If you receive any questions about this matter from staff in your unit, please direct them to the TRA PD webpage or contact our PD Funds team at pd.funds@ubc.ca.

UBC Orientations website

UBC Orientations website

It’s a new academic year, and many new staff and faculty have joined the university across our many sites and campuses. We invite you to share our Orientations portal with your new staff and faculty as part of helping them get set up for success.

Check out the site at https://www.hr.ubc.ca/orientation/. If you have any questions about staff orientation at UBC, please contact us at workplace.orientations@ubc.ca.

Understanding Your Staff Pension Plan: September sessions

The Pensions Administration Office is hosting two upcoming September Understanding Your Staff Pension Plan sessions for members of the UBC Staff Pension Plan. If you are interested in attending, please register soon as these sessions fill up quickly.

These workshops help attendees learn about the plan, about pensions in general, and related retirement considerations.

  • Tuesday, Sept. 17, 9:30 – 11:00 a.m.
  • Tuesday, Sept. 26: 1:30 – 3:00 p.m.

Visit https://staff.pensions.ubc.ca/news/workshops/ to register.

Search for the new Vice President, Human Resources

Search for the new Vice President, Human Resources

The search has been launched for the new Vice President, Human Resources.

UBC’s Vice President, Human Resources, reports to the President and oversees a human resources portfolio that includes equity and inclusion; human resources advisory partnerships; central operational services; total compensation; health & wellbeing; strategic workplace initiatives; learning & engagement; strategic faculty relations; housing and relocation services; and human resources management systems.

You can view the posting at executive search firm Caldwell Partner’s website, job ID 190525.

Call for input on search for new Vice-President, Human Resources

This week, UBC launched the search for a new Vice-President, Human Resources. The announcement included a call for input from faculty, staff, students and alumni on the following questions:

  • What do you see as some of the key opportunities and challenges ahead of the Human Resources portfolio in the coming years?
  • What experience and personal qualities would you want an ideal candidate to bring to this role?
  • Any other comments that might be useful to the committee?
  • Any suggestions of potential candidates for this role?

You are invited to submit comments by June 7, 2019, to the search firm Caldwell at drailton@caldwellpartners.com or acotterall@caldwellpartners.com. All responses will be kept confidential.

Read the full announcement at https://faculty-staff.ubc.ca/2019/05/29/search-for-a-new-vice-president-human-resources/.