Administration

Reminder: 2019 federal election: HR memo regarding faculty and staff voting on election day

As a reminder, the federal election day is Monday, Oct. 21. The HR memo regarding providing time for faculty and staff to vote is at:

If you have any questions regarding this matter, please contact your HR Advisor.

2019 federal election: HR memo regarding faculty and staff voting on election day

We have issued a memo regarding providing time for faculty and staff to vote on the upcoming federal election day, Oct. 21, 2019.

Read the memo online at http://www.hr.ubc.ca/memos/faculty-and-staff-voting-on-federal-election-day-oct-3-2019/.

See all HR memos at https://www.hr.ubc.ca/memos/.

Voting in the 2019 federal election

UBC Government Relations has complied a page of voting resources for the UBC community, available at https://president.ubc.ca/vote-2019/.

Accommodation of religious observances

Human Resources has information available on our website on the accommodation of religious observances in the workplace. Please visit hr.ubc.ca/administrators/managing-staff/accommodation-of-religious-observances/ to read more.

Background: On Sept. 24, 2019, the Board of Governors approved the repeal of Policy #65 (Religious Holidays). Former Policy #65 overlapped with Policy SC7 (Discrimination) (formerly numbered Policy #3) which sets out UBC’s commitment to maintain and respect human rights and prevent discrimination on all of the grounds prohibited by the Human Rights Code, including religion, and is also addressed in collective agreements, through the Senate Policy on Academic Concessions in both the UBC Vancouver and UBC Okanagan Academic Calendars, and information available on the website of the Equity & Inclusion Office. The repeal of Policy #65 removes the redundancy and furthers UBC’s goal of enhancing the consistency and cogency of the university’s governance. The information package that was provided to the Board of Governors is available here.

Save the date: Workplace Experiences Survey Pulse Nov. 12-25

Save the date: Workplace Experiences Survey Pulse Nov. 12-25

We are offering a Workplace Experiences Survey (WES) Pulse university-wide this November. The survey window is Nov. 12-25, 2019

The pulse is a shorter version of the full WES – it should take less than 5 minutes to complete. The survey is intended to offer insights into areas that were identified as the top drivers of engagement in the 2017 WES, and that align with the priorities woven into Focus on People 2025: inclusion, leadership, professional growth, and wellbeing.

The overall 2019 WES pulse results will inform many of the Focus on People 2025 metrics reported to the UBC community in the annual FOP 2025 update, which provides progress on making UBC an inspiring place to work.

More information at ubc.ca/wes.

New employee handbooks for Executive Administrative staff and Non-Union Technician & Research Assistants

UBC Human Resources is pleased to announced that we have updated the handbooks for Executive Administrative staff and for Non-Union Technician & Research Assistants. The handbooks contains information about the University of British Columbia’s existing terms, conditions, practices, and procedures as they relate to employees in these groups.

The new handbook can be downloaded from the HR website:

If you have any questions about these handbooks, please feel free to reach out to your HR Associate.

All UBC handbooks and collective agreements can be found online.

Call for input on search for new Vice-President, Human Resources

This week, UBC launched the search for a new Vice-President, Human Resources. The announcement included a call for input from faculty, staff, students and alumni on the following questions:

  • What do you see as some of the key opportunities and challenges ahead of the Human Resources portfolio in the coming years?
  • What experience and personal qualities would you want an ideal candidate to bring to this role?
  • Any other comments that might be useful to the committee?
  • Any suggestions of potential candidates for this role?

You are invited to submit comments by June 7, 2019, to the search firm Caldwell at drailton@caldwellpartners.com or acotterall@caldwellpartners.com. All responses will be kept confidential.

Read the full announcement at https://faculty-staff.ubc.ca/2019/05/29/search-for-a-new-vice-president-human-resources/.

HR memo: Changes to Minimum Wage in British Columbia Effective June 1, 2019 (May 16, 2019)

HR has issued a memo regarding the upcoming increase in the provincial minimum wage. Effective June 1, 2019, the new minimum wage will be $13.85/hour.

Please visit http://www.hr.ubc.ca/memos/changes-to-minimum-wage-effective-june-1-2019-may-16-2019/ to read the full memo.

Staff salary scales will be updated on the Compensation website in advance of June 1.

New guidelines available for the use of preferred names for faculty and staff

As part of UBC’s commitment to create a welcoming, inclusive and nondiscriminatory environment, Human Resources and the Equity & Inclusion Office have created guidelines regarding the use of preferred names for faculty and staff.

Whether for professional, personal or privacy reasons, a number of faculty and staff use names other than their legal names to identify themselves at the university. For trans and non-binary faculty and staff who are protected on the grounds of gender identity and gender expression in BC Human Rights legislation, the use of preferred names can be especially important to ensure safety and privacy. Addressing a person’s preferred name and gender has been recognized by human rights tribunals as best practice for non-discrimination.

These new guidelines provide you with background on the importance of preferred names, their use at the university, and the few legal limitations of using preferred names. We encourage you to review the guidelines: http://www.hr.ubc.ca/administrators/managing-staff/hr-guidelines-preferred-names/.

Thank you for your support in helping to create a respectful and nondiscriminatory environment for our colleagues.