May 15 Newsletter

COVID-19 and UBC: stay informed

Stay up-to-date with the latest information and updates on COVID-19 and UBC’s response. Visit https://covid19.ubc.ca/ for useful FAQs and resources for UBC faculty, staff and students.

This website is being updated regularly following advice from provincial and federal health agencies. Get updates like:

  • May 14, 2020: UBC Broadcast: UBC’s operational and safety planning.
  • May 14, 2020: FAQs updated to include resources to support students with remote learning.
  • May 12, 2020: UBC Broadcast: Plans for the phased resumption of on-campus research.
  • May 11, 2020: UBC Broadcast: UBC’s approach for the fall term.

COVID-19: Sick leave provisions until June 30, 2020

In March, a memo outlined a temporary approach for providing paid sick leave for employees who are self-isolating with COVID-like symptoms. This continues to apply for sick leave taken up to June 30, 2020.

Please refer to the memo above for information on the process for administering this approach.

More information for managers and supervisors is available online.

Save the date: UBC Graduation virtual ceremony on June 17

Graduation for the Class of 2020 will be held on Wednesday, June 17, 2020 – one ceremony for students graduating from UBC Vancouver and one ceremony for students graduating from UBC Okanagan.

The virtual ceremony will include many elements of a traditional ceremony and some unique ones as well. It will be an opportunity for all graduates, guests, faculty, staff and the UBC community to gather together online to celebrate the achievements of graduates.

Links to view the virtual ceremony will be available on the graduation website one week before June 17. Learn more.

Victoria Day: May 18

This year, the Victoria Day statutory holiday will be Monday, May 18. Take a look at the full list of Statutory Holidays at UBC.

New features on the HR COVID website

The HR COVID webpage is an ongoing resource to share information and keep faculty and staff – including managers and supervisors – informed with relevant HR information in light of the COVID outbreak.

As the situation continues to evolve, so does the webpage. Take a look to see the  updated HR COVID webpage. There are a few new features:

  • a digest of recent updates on the main page
  • information organized by topics
  • additional tips for working well.

Have questions or feedback? Email hr.communications@ubc.ca

Become a Workplace Wellbeing Ambassador

Join UBC HR’s Wellbeing team as a Workplace Wellbeing Ambassador and champion health and wellbeing among your colleagues. Support workplace wellbeing initiatives and inspire others to be a part of meaningful programs. Apply today.

Conversation Cafe: Leading Teams Virtually (May 20)

Hosted by HR’s Organization Development and Learning Consultants Lisa Frost and Dana Troster, a timely and relevant conversation cafes focus on topics that matter to you. Grab a coffee and dive into conversation with your UBC colleagues to leverage the wisdom in the (Zoom) room, giving you quick access to new approaches and helpful tips and tools.

The next conversation cafe is on Wednesday, May 20 from 1-2pm, about Leading Teams Virtually.

Learning outcomes:

  • Recognize and discuss successes in leading teams virtually
  • Recognize and discuss opportunities for ways to enhance team engagement virtually
  • Connect with colleagues across campus to learn from each other and to share best practices.

All are welcome. Register online to save your spot!

Community of Caring Grant – Apply by July 1

Do you have a creative idea for fostering social connection during this unprecedented time?

The Community of Caring grant offers up to $500 to support small community building projects that foster social connectedness during this time of physical distancing.

Application is open to faculty, staff, students, neighbourhood residents at UBC, and members of the Musqueam community.

Deadline to apply is July 1, 2020, or when funding has been fully subscribed. Learn more.

Coaching for personal and professional development (June 10)

Looking to expand your resiliency and explore strategies for embracing the new normal?

Coaching is an effective tool to accelerate results, and can help strengthen your success in the new virtual world of work.

Register now to join an online session “Coaching for Personal and Professional Development” on June 10.

In this session, you’ll learn more about what UBC Coaching is and how you can use coaching to support your learning and development. All faculty and staff are welcome.

May 1 Newsletter

Review the highlights from our May 1,2020 Newsletter.

COVID-19 and UBC: stay informed

Stay up-to-date with the latest information and updates on COVID-19 and UBC’s response. Visit https://covid19.ubc.ca/  for useful FAQs and resources for UBC faculty, staff and students.

This website is being updated regularly following advice from provincial and federal health agencies.

There is also a digest of recent updates so you can see all messages that are being shared with the community. Such as:

• April 17, 2020: UBC Broadcast: Status of Summer Term 2. Read this announcement in full.
• April 9, 2020: FAQs for students updated with information regarding student-specific supports and resources and Summer Session fees.

Extension of Remote Work Arrangements

UBC’s Remote Work Arrangements will continue to apply to faculty, staff, graduate students, postdoctoral fellows, and student employees until further notice. Read this announcement in full.

Marcia Buchholz appointed Vice-President, Human Resources

Marcia Buchholz has been appointed as UBC’s new Vice-President, Human Resources. She will begin this role on April 20, 2020. See the full announcement.

Doug Thorpe-Dorward new Managing Director, Faculty Relations and Support Services

Doug Thorpe-Dorward is the new Managing Director, Faculty Relations and Support Services, effective April 27, 2020. See the announcement.

The Integrated Service Centre is now hiring

As part of the Integrated Renewal Program, the Integrated Service Centre (ISC) is a new unit within UBC that will focus on sustaining and enhancing Workday and providing user support to UBC students, faculty and staff, in conjunction with HR, Finance, and eventually Enrolment Services.

Some of the opportunities available within the ISC include roles in application sustainment, change management, communications, product management, continuous improvement, and service centre management.

You can expect to see ISC positions listed on the UBC job board in three groups over the coming months.
The first grouping of roles will be posted by the end of April, and will include two of the Senior Manager positions within the ISC:

1. Senior Manager, Change and Communications
2. Senior Manager, Service Centre
The second group of roles will be posted in mid-May and the third in mid-June.

Stay tuned for additional updates and check-out UBC’s job board to apply for opportunities within the ISC!

Faculty Pension Plan 2019 Annual Report

Please share with your Faculty.

The UBC Faculty Pension Plan’s 2019 Annual Report is now available online. The report includes Plan highlights, membership and financial statistics, fund and investment managers’ rates of return, and an investment commentary. The Plan’s audited Financial statements as of December 31, 2019 are also available online.

View the 2019 UBC FPP Annual Report.

Understanding Your Staff Pension Plan (online workshop)

The Pension Administration Office is hosting several spring sessions of the Understanding Your Staff Pension Plan workshop, an informative session designed for both potential and current members of the UBC Staff Pension Plan. All ages are welcome to attend. Register online.

Webinar: Ergo Your Home Office

Join this one-hour live webinar led by the UBC Ergonomics team to explore solutions for your home office set-up to improve comfort and reduce the risk of injury. All UBC faculty and staff are welcome.

This webinar is offered on the following dates:
• Tuesday, May 5 at 1:30pm
• Wednesday, May 13 at 11:00am
• Wednesday, May 27 at 1:30pm

Register online to save your spot!

Conversation Café: Managing time and energy while working virtually (May 4)

Connect with your colleagues and learn from one another’s experiences in a new biweekly series called “Conversation Cafés”. All UBC faculty and staff are welcome.

Join us on Monday, May 4, 2020 at 1:00 pm for a discussion about Managing time and energy while working virtually. This Conversation Cafe is hosted by Lisa Frost and Julie Jenkins, HR’s organization development and learning consultants. Be sure to register online.

Stay tuned for future Conversation Cafés, which will delve into “Leading Change Virtually” and “Change and You”.

HR Network News Updates

Review the highlights from our latest  newsletter.

COVID-19 and UBC: stay informed

Stay up-to-date with the latest information and updates on COVID-19 and UBC’s response. Visit https://covid19.ubc.ca/ for useful FAQs and resources for UBC faculty, staff and students. This website is being updated regularly following advice from provincial and federal health agencies.

There is also a digest of recent updates so you can see all messages that are being shared with the community. Such as:

Recent HR Memos: COVID-19

­­On April 3, 2020, a memo was issued regarding adjustments to the recruitment processes in response to COVID-19. Read the memo from Marcia Buchholz, Interim Vice-President, Human Resources.

On April 15, a memo was issued with regards to how supervisors may best manage vacation requests, including any requests to cancel pre-scheduled vacations. Read the full memo from Marcia Buchholz, Interim Vice-President, Human Resources.

More information for managers and supervisors is available at http://www.hr.ubc.ca/covid-19/

Updates on HR services and programs operating virtually

­­Occupational & Preventive Health

At the current time Occupational & Preventive Health (OPH) is operating virtually. In-person appointments are unavailable until further notice. Nurse and physician appointments are available via telephone. OPH programs and services remain available to all staff, faculty, and paid students who have questions or concerns about their health and safety in the workplace, including questions around COVID-19.

To book an appointment with one of our nurses, please contact OPH at oph.info@ubc.ca or 614-827-4713.

Ergonomics Program

At the current time the Ergonomics Program is operating virtually. If working from home, it’s important to take the time to set-up our home workstations to support us working efficiently, comfortably and safely.

Check out our Working from Home Ergonomics Guide or contact ergonomics.info@ubc.ca to arrange your virtual assessment.

Stay at Work | Return to Work Program

At the current time the Stay at Work | Return to Work program is operating virtually. Return to Work Advisors are available via telephone or email to support faculty and staff who are managing a medical impairment or disability.

Find your RTW Advisor by your faculty or unit.

New: Workplace Learning Ecosystem

The Workplace Learning Ecosystem (WPL) is a centralized, searchable catalogue of learning and training offered to UBC employees. The platform is intended to serve UBC employees and support required training, wellbeing, and professional development.

Through wpl.ubc.ca, you can:

  • Discover new learning opportunities available to UBC
  • Register for workshops and courses offered by units across campus
  • Learn in-person, online, or using a blend of both
  • Track completed training records and any expiry date
  • Assign required training to employees

The WPL soft launched on April 15, 2020 and will continue to grow, including more courses and integration with Workday in the coming months. Stay tuned for the official launch in June, 2020.

Apply Now for Healthy Workplace Funding: Deadline Extended

­­There’s still time to apply for UBC’s Healthy Workplace Initiatives Program (HWIP)! If your UBC department or unit is interested in promoting wellbeing in the workplace and need some start-up funds to get going, the deadline to apply has been extended to April 30, 2020.

Full details, including regulations, funding toolkits and application forms can be found on the HWIP page.