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By Marlene Dong on June 27, 2019
As of July 1, 2019, there will be three moving vendor options available to eligible relocating faculty members and senior management staff and hiring departments at UBC.
In response to feedback requesting more choice when it comes to coordinating relocation services, UBC is adding two moving companies: AMJ Campbell and Armstrong Moving and Storage/Armstrong International Movers Ltd. UBC is a member of the Canadian Association of University Business Officers (CAUBO), which means the university can take advantage of CAUBO’s agreements with Armstrong and AMJ Campbell. CAUBO negotiates competitive tariff agreements with its moving vendors based on a larger volume of moves, ensuring the competitiveness of quotes/estimates.
Quality Move Management (QMM), which has been UBC’s designated relocation company since 2007, remains an available option, and is the preferred vendor for senior management staff moves, as well as moves over $75,000.
Quotes and estimates may be requested of one or each of the three available moving companies.
Because CAUBO manages the agreements with its moving companies, they are responsible for maintaining the appropriate quality of service. If you choose one of CAUBO’s moving companies, you must work directly with AMJ Campbell or Armstrong.
UBC continues to manage the agreement with QMM. If you are a hiring department that selects QMM as your moving company, please continue to follow existing UBC administrative procedures. UBC’s relocation administrator and QMM’s relocation coordinators remain your key contacts for QMM moves.
The additional CAUBO moving company options are effective July 1, 2019. Any existing contracts or quotes negotiated before July 1, 2019, and/or moves contracted with QMM must be honoured.
Under UBC’s Policy #82, the university has designated relocation and moving companies that must be used if relocating faculty and senior management staff wish to have eligible expenses reimbursed by UBC’s Central Relocation Fund, the fund that supports the policy.
QMM is the preferred moving company for senior management relocations (e.g. President, VPs, AVPs) and executives (e.g. Deans) if hiring departments wish to access the Central Relocation Fund.
CAUBO-managed moving companies are also eligible for reimbursement through the Central Relocation Fund.
For more information, please visit the updated Relocation website.
Questions? Please contact UBC’s Relocation Administrator, Joyce Wei at firstname.lastname@example.org.
By Marlene Dong on May 30, 2019
The UBC Workplace Ergonomics Program has equipment available for faculty, staff and departments to try out, including chairs as part of the new Ergo Chair Fit Program. If you are assisting a faculty or staff member with an ergo request and are considering a chair purchase, consider booking an appointment with the ergo team to test out some chair options. Appointments are available once a month and include a demo on how to adjust chairs properly as well as purchasing options.
Please note that we are holding these sessions to provide information, not to make recommendations on purchasing decisions. The Ergo Chair Fit Program is intended to support your conversations with employee about ergonomics and their workplace health.
To learn more or to register for a chair fit session, visit our registration catalogue.
By Marlene Dong on May 16, 2019
All UBC staff and faculty are invited to participate in the annual Pick Your Peak Stair Challenge (June 17 – July 12). This four-week challenge is a free, easy, accessible way to get active or keep fit – no matter the level of motivation or ability. Register as an individual, or make it social and participate as a team.
There will be weekly random prize draws, photo challenges, meet-up events, and an overall prize for both the top team and top individual.
The registration deadline is June 12, 2019 at 4:00 p.m. Visit the Stair Challenge website to learn more and to register.
By Marlene Dong on April 4, 2019
Applications for the UBC Healthy Workplace Initiatives Program (HWIP) are due April 18, 2019. The program provides start-up funds for all UBC units that are interested in promoting workplace wellbeing. HWIP has previously funded initiatives such as yoga classes, health challenges, mental health training and creative activities.
If you know of a UBC department or unit that would benefit from HWIP funding, please encourage them to apply by April 18. For more information, visit the HWIP webpage.
By Marlene Dong on March 7, 2019
Applications are now being accepted for the UBC Healthy Workplace Initiatives Program (HWIP). The program provides start-up funds for all UBC units that are interested in promoting workplace wellbeing.
HWIP has previously funded initiatives such as yoga classes, health challenges, mental health training and creative activities. Last year, UBC staff at the Alex Fraser Research Forest in Williams Lake used HWIP funds to create a xeriscape garden, which combines water conservation with the role plants can have in reducing physical and physiological stress.
If you know of a UBC department or unit that would benefit from HWIP funding, please encourage them to apply by April 18, 2019. For more information, visit the HWIP webpage.
By Marlene Dong on March 7, 2019
This year’s Staff and Faculty Sports Day is May 3, 2:30 p.m. to 4:00 p.m. Open to UBC faculty, staff and grad students, this free, inclusive, accessible event is a fun team-building afternoon encouraging mental and physical wellbeing. Visit our Healthy UBC Newsletter article for more information.
By Marlene Dong on January 24, 2019
This February, invite your team members to move more! Move UBC is an annual university-wide initiative to encourage physical activity and reduce the time students, staff, faculty and the UBC community spend being sedentary. By inspiring people to move more through inclusive and accessible events and activities, Move UBC aims to improve everyone’s overall wellbeing. Check out the following Move UBC events:
Click here for a full Move UBC calendar of events taking place in Vancouver and the Okanagan.
By Marlene Dong on January 24, 2019
On Jan. 30, let’s talk about mental health. Bell Let’s Talk Day is an opportunity to join a national conversation about mental health challenges and help reduce the stigma around mental illness.
UBC is committed to building mentally healthy workplaces where all employees can thrive – and we all have a part to play. Bell Let’s Talk Day is one of the ways we encourage UBC faculty, staff and students to think about mental health, to reach out to one another and connect with the resources, services and supports available at UBC and in the broader community.
Here are some simple ways you can support mental health at UBC:
Thank you for supporting Bell Let’s Talk Day and for contributing to a safe, healthy and respectful community at UBC.
By Marlene Dong on October 18, 2018
In the new UBC Strategic Plan, People and Places is identified as a core area, and developing thriving communities is an important strategic goal. When we have a thriving community of faculty and staff, we make UBC a better place to live, work and learn. This month, we encourage everyone to take the time to focus on their health, wellbeing and resiliency. As a manager/administrator, here are some ways you can champion mental health and wellbeing in your department:
Many departments and units across the university will be taking part in Not Myself Today, a national workplace mental health initiative that helps to build greater awareness, reduce stigma and foster safe and supportive cultures. Learn more about the UBC-wide mental health resources available to help support your workplace conversations and initiatives and to promote wellbeing among colleagues and teams.
Encourage your workplace and colleagues to register for the next Mindfulness Challenge. The program is free and open to all UBC staff, faculty and postdoctoral fellows in Vancouver and the Okanagan. It is a great team-building activity and a simple way to introduce mindfulness as a way to help reduce stress, gain perspective and increase resilience at work and in life. Visit the 30-Day Online Mindfulness Challenge page to learn more and to download a printable poster for your department.
Thank you for supporting UBC’s efforts to help everyone thrive all year long.
By Marlene Dong on October 4, 2018
In recognition of Global Ergonomics Month, let’s celebrate the important role ergonomics plays in our efforts to support staff and faculty, and build workplace health and wellbeing.
The proper ergonomic design of staff and faculty workspaces can minimize the risk of a wide range of injuries – from eye strain and carpal tunnel syndrome to persistent neck or back pain. Fortunately, many potential injuries can be avoided by making a few simple changes to the set-up of workspaces and bringing awareness to the repetitive movements we all perform as part of our daily work.
Expanding its existing resources, the Ergonomics team recently launched a new Classroom Ergonomics resource to support faculty, instructors and teaching assistants who can spend hours marking and lecturing. The webpage provides tips for ideal standing and sitting positions and highlights the importance of taking micro-breaks. We encourage you to share this new resource within your department/unit where appropriate.
Please visit the UBC Ergonomics website for information, resources and workshops, or contact an Ergonomics team member to learn how we can help align your workspaces so your faculty and staff can do their best work.
By Marlene Dong on October 4, 2018
Registration is now open for the next 30-Day Online Mindfulness Challenge, which runs Oct. 29 – Nov. 27. Whether you’re new to mindfulness, practicing already, or part of a unit looking for a team-building activity, everyone can benefit from this simple practice. The program is free and open to all UBC staff, faculty and postdoctoral fellows in Vancouver and the Okanagan.
For more information and to register, visit the 30-Day Online Mindfulness Challenge webpage.