Free flu clinics: Oct. 29-31

UBC hosts an annual flu immunization campaign offering free flu shots for all students, faculty, and staff. This year’s campaign will run Oct. 29-31, 2019 at the the Nest, 8:00 a.m. – 4:00 p.m. on a drop-in basis. At the clinic, show up and proceed to the registration table.

You can find more information at the Safety & Risk Services site.

2019 federal election: HR memo regarding faculty and staff voting on election day

We have issued a memo regarding providing time for faculty and staff to vote on the upcoming federal election day, Oct. 21, 2019.

Read the memo online at

See all HR memos at

Voting in the 2019 federal election

UBC Government Relations has complied a page of voting resources for the UBC community, available at

Accommodation of religious observances

Human Resources has information available on our website on the accommodation of religious observances in the workplace. Please visit to read more.

Background: On Sept. 24, 2019, the Board of Governors approved the repeal of Policy #65 (Religious Holidays). Former Policy #65 overlapped with Policy SC7 (Discrimination) (formerly numbered Policy #3) which sets out UBC’s commitment to maintain and respect human rights and prevent discrimination on all of the grounds prohibited by the Human Rights Code, including religion, and is also addressed in collective agreements, through the Senate Policy on Academic Concessions in both the UBC Vancouver and UBC Okanagan Academic Calendars, and information available on the website of the Equity & Inclusion Office. The repeal of Policy #65 removes the redundancy and furthers UBC’s goal of enhancing the consistency and cogency of the university’s governance. The information package that was provided to the Board of Governors is available here.

Featured Focus on People story: Annual Staff BBQ serves up opportunities for connection and wellbeing

Featured Focus on People story: Annual Staff BBQ serves up opportunities for connection and wellbeing

Read the story: Annual Staff BBQ serves up opportunities for connection and wellbeing

The Welcome Back Staff BBQ stimulates social connections among members of the UBC community. As the university’s Wellbeing Strategic Framework highlights, we believe that “everyone thrives when they feel respected, supported, and part of a community.” That is why our community encourages and creates opportunities for building meaningful connections.

The event is also aligned with the Focus on People 2025 framework through Catalyst #1, which supports actions that create a diverse, inclusive, safe and vibrant environment for those who work at the university.

As many of the staff’s tips suggested, the BBQ is just one of the many initiatives that UBC promotes to improve health and wellbeing in the workplace. It is not an isolated initiative, but part of an integrated effort that is helping to bring UBC’s strategic plan: Shaping UBC’s Next Century to life.

Stay tuned for more stories that highlight how the Focus on People 2025 framework is coming to life at UBC.

Save the date: Workplace Experiences Survey Pulse Nov. 12-25

Save the date: Workplace Experiences Survey Pulse Nov. 12-25

We are offering a Workplace Experiences Survey (WES) Pulse university-wide this November. The survey window is Nov. 12-25, 2019

The pulse is a shorter version of the full WES – it should take less than 5 minutes to complete. The survey is intended to offer insights into areas that were identified as the top drivers of engagement in the 2017 WES, and that align with the priorities woven into Focus on People 2025: inclusion, leadership, professional growth, and wellbeing.

The overall 2019 WES pulse results will inform many of the Focus on People 2025 metrics reported to the UBC community in the annual FOP 2025 update, which provides progress on making UBC an inspiring place to work.

More information at

IRP October round-up

HR IRP call-in session: Oct. 9

The next Integrated Renewal Program HR call-in session will be Oct. 9, 9:00-10:00 a.m. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.


  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • The Employee Lifecycle: Faculty Recruitment

If you are interested in participating in the call, email to be sent the invite.

HR Finance Workday demo #3: Oct. 30

IRP is hosting a HR and Finance Workday demo on Oct. 30, showcasing new material. This event is open to all.

Event information:

Date: Oct. 30, 2019, 10:00 a.m. – 12:00 p.m.
Location: Great Hall, The Nest (2nd Floor) [map]

Workday 101

The Workday 101 course is now accessible to all faculty and staff. It is a series of short videos that provide an overview of the basic functionality and the look and feel of Workday.

To access the course:

  • Go to
  • Click on “Training Courses”
  • Click on the Workday 101 link/Image
  • Log in with your CWL details
  • Click on “Enroll in Course”
  • Click on “Go to Course”

IRP change readiness survey results

As part of the process of implementing Workday at UBC, we asked you to share your thoughts on UBC’s readiness for change. You can read the results from the first survey at and learn about actions that have been taken. Look out for a second survey next week, as IRP looks to measure progress on change readiness.

Subscribe to the IRP newsletter

The IRP newsletter provides information on the project, and helps create awareness and understanding about the program. To read past issues and to subscribe, visit

Update on Non-Union TRA PD fund

The 2019/20 Professional Development Fund for Non-Union Technicians & Research Assistants (TRA) has limited funding remaining and is expected to run out in the next week. When the funding pool balance reaches zero, all staff individual balances will expire and no further PD expense claims will be accepted for the current fund year.

On Oct. 1, a message was sent to all Non-Union Technicians and Research Assistants by Human Resources to inform them of the remaining availability.

If you receive any questions about this matter from staff in your unit, please direct them to the TRA PD webpage or contact our PD Funds team at

PD workshop: CliftonStrengths® Discovery: Your Unique Strengths and Strategies for Your Success: Oct. 23

We are hosting CliftonStrengths® Discovery: Your Unique Strengths and Strategies for Your Success, a one-day workshop designed for individuals who wish to identify what they do best and how to maximize their potential by using CliftonStrengths.

In this workshop, you will learn:

  • Discover how to make a difference by doing more of what you naturally do best
  • Acquire tools and insights that will help you apply your strengths to achieve greater productivity, engagement and happiness
  • Understand how all of your CliftonStrengths themes, separately or together, influence your work and personal life
  • Develop strategies to help you use your strongest CliftonStrengths to accomplish specific targets, goals and aspirations
  • Think about how you can combine your talents with others to achieve greater success

Course information

Date: Oct. 23, 2019, 9:00 a.m. – 4:00 p.m.
Location: TEF III, Room 610 [map]
Cost: $375
Register online

If you are interested in this course, you may be able to use your professional development funding. Please visit the page for your employee group to learn more.

Enhanced CWL at UBC

Enhanced CWL at UBC

Protecting the personal information of faculty, staff, and students is a top priority for the university. As cybersecurity tools become more sophisticated, hackers are targeting users, not computers, to discover a user’s credentials.

To keep personal information at UBC secure, faculty and staff are being asked to update their Campus-Wide Login (CWL) account to an ‘Enhanced CWL’ account. This update features an additional layer of protection with multi-factor authentication (MFA) provided by Duo Security. Multi-factor authentication is a security standard across North America, providing an effective way to prevent unauthorized access to information.

While many units on campus are already enrolled, some have not yet gone through this process. Please note that Enhanced CWL will be required for all staff and faculty at UBC by Nov. 1, 2019.

FAQs and quick start videos can be found on the Enhanced CWL page at Individuals can enroll and begin using multi-factor authentication by visiting

Back to school with IT resources

Now that school is back in session, UBC IT has a reminder that you can visit their website to see all the resources available to faculty and staff. Visit to see their full listing.

Key IT resources

HR Finance Workday demo: Oct. 1

IRP is hosting another HR and Finance Workday demo on Oct. 1. This events is open for all. Note that this event will cover the same material as the event on July 30.

At this demo, participants will learn why UBC has embarked on a journey to transform its systems and processes and how faculty and staff can expect to benefit. They will also have the opportunity to see what Workday looks like through a series of live demos.

This event will showcase:

  • Time tracking
  • Absences
  • Expenses
  • Procurement

The event will be live-streamed, and a full session recording will also be posted to the IRP website within a week after the event.

Event information:

Date: Oct. 1, 2019, 9:30 – 11:30 a.m.
Location: Great Hall, The Nest (2nd Floor) [map]