Wellbeing workshop: Relaxation techniques to help you thrive: Dec. 3

On Dec. 3, we are hosting a free noon-hour session on relaxation techniques to help you thrive.

About this workshop

Our minds and bodies need rest and recovery breaks to allow us to relax and reduce the effects of stress. While everyone has days that are hectic and unfocused, consistently feeling stressed out, rushed, or on-the-go can have a detrimental impact on a person, increasing their risk of experiencing a serious physical concern. This workshop will show participants how to make time to calm down and reduce stress, using both proactive and reactive relaxation techniques.

Course information

Relaxation techniques to help you thrive
Date: Dec. 3, 2019
Time: 12:00  – 1:00 p.m.
Location: TBA
Register online

Information regarding possible transit operators’ job action

As you may know, the union representing Coast Mountain Bus Company transit workers and SeaBus operators has issued a 72-hour strike notice, which may result in action starting 12:01 a.m. on Friday, Nov. 1.

At this stage, we do not know whether job action will go ahead or what form it will take.

It is important to stress that even if job action does go ahead, the university will operate as normal. Classes will proceed and faculty and staff will be expected to attend work.

Please bookmark https://www.ubc.ca/campus-notifications/ for the latest messaging from UBC regarding this possible transit operators’ job action.

If you have any questions regarding HR matters, please reach out to your HR Advisor.

Interim Vice-President, Human Resources: Marcia Buchholz

Marcia Buchholz has been appointed as the Interim Vice-President, Human Resources, effective Dec. 1, 2019.

Marcia joined UBC in August as Managing Director, Human Resources Advisory Partnerships, Central Operational Services, and HR Professional Standards. Prior to joining UBC, she was Associate Vice-President, Human Resources at the University of Calgary.

The current Vice-President, Human Resources, Barbara Meens Thistle, will continue until the end of December, 2019, to ensure a smooth transition for Marcia to this interim role.

The search for a new Vice-President, Human Resources, continues.

Daylight Saving Time ends Nov. 3

Daylight Saving Time ends on Nov. 3, 2019. Clocks fall back one hour at 2:00 a.m. Sunday. Please encourage your staff to have a safe commute on Monday, Nov. 4.

UBC Faculty Pension Plan Board of Trustees Election

UBC Faculty Pension Plan Board of Trustees Election

Please share this with faculty in your unit

Voting is now open for the election of two UBC Faculty Pension Plan (FPP) members to serve as trustees on the Board. If you are an FPP member, you are encouraged to cast your ballot now – your vote is important in determining who will sit on the pension board and represent the interests of FPP members. Follow the link below for candidate statements and information on how to vote: https://facultystaff.students.ubc.ca/2019-faculty-pension-plan-election-trustees

Voting closes at 4:00 p.m. on Monday, Nov. 18, 2019, and the results of the election will be posted on our website on Thursday, Nov. 28, 2019.

If you have any questions regarding this election, please email elections.information@ubc.ca.

Next IRP HR call-in session: The employee lifecycle: Hire & change job: Nov. 5

The next Integrated Renewal Program HR call-in session will be Nov. 5, 9:00-10:00 a.m., where the team will provide an overview and demo of hire and change job information in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.


  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Overview and demo of hire and change job in Workday

Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

IRP HR Call-In Session Recordings

A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within three-to-four business days of the sessions.

Reminder: 2019 federal election: HR memo regarding faculty and staff voting on election day

As a reminder, the federal election day is Monday, Oct. 21. The HR memo regarding providing time for faculty and staff to vote is at:

If you have any questions regarding this matter, please contact your HR Advisor.

IRP Change Readiness Survey #2: Extended to Oct. 23

The Integrated Renewal Program is once again seeking feedback on the university’s change readiness. This feedback will help ensure that staff and faculty will have the support needed to be prepared for April 2020.

The deadline for the survey has been extended to Oct. 23. Please take the survey online.

If you have any questions about the program or this survey, please email integrated.renewal@ubc.ca. Visit the IRP site to see a summary results of the first survey and learn what actions were taken to help the university prepare for this important change.

Sign up for the HR Finance Workday demo #3: Oct. 30

As a reminder, IRP is hosting an HR and Finance Workday demo on Oct. 30, showcasing new material. This event is open to all. Sign up today for in-person tickets, or to get a copy of the call-in details.

Event information:

Date: Oct. 30, 2019, 10:00 a.m. – 12:00 p.m.
Location: Great Hall, The Nest (2nd Floor) [map]
Register: eventbrite.com/e/new-workday-hr-finance-system-demo-3-tickets-74350021917

PD workshop: Foundations of Workplace Coaching Skills: Oct. 30

We are hosting Foundations of Workplace Coaching Skills, a one-day workshop designed for individuals who want to take a coach approach with their colleagues and direct reports.

In this workshop, you will:

  • Understand what a coach approach means, the key principles and what is a coaching mindset
  • Understand how coaching skills complement and strengthen your wider communication skills
  • Be able to distinguish between coaching and mentoring/counselling/consulting/advising
  • Understand the structure of a coaching conversation
  • Be able to engage in fundamental coaching skills
  • Be able to identify where, when and how you can use coaching in your work at UBC
  • Be able to discern coachable moments, and identify when coaching is not the best form of communication

Course information

Date: Oct. 30, 2019, 9:00 a.m. – 4:00 p.m.
Location: TEF III, Room 610 [map]
Cost: $350
Register online

If you are interested in this course, you may be able to use your professional development funding. Please visit the page for your employee group to learn more.