HR statement on volunteering during work hours

By Breeonne Baxter on February 21, 2019

Human Resource has updated the statement on staff and faculty volunteering during work hours. These guidelines have information for managers and supervisors who receive requests from staff to volunteer during work hours.

These guidelines come as UBC prepares to host Congress 2019 this June. A call for volunteers went out in yesterday’s UBC Today newsletter, so you may start to see these requests coming in from your staff.

If you have any questions on these guidelines, or regarding specific requests from staff, please contact your HR Advisor.

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Job Postings, Self-Service, HRMS unavailable Feb. 22 5pm – Feb. 24 12am

By Breeonne Baxter on February 21, 2019

UBC will be performing HRMS system maintenance from 5:00 p.m. on Feb. 22 through midnight on Feb. 24, 2019.

HRMS, our HR management system, will not be available during this time. This includes:

  • all HRMS applications accessed via the MSP Portal:
    • HRMS Live,
    • HRMS Reporting (may be down intermittently)
    • Internal posting site,
    • HRMS Self Service (including T4s),
    • Staff PD.
  • the following applications not accessed via the MSP Portal:
    • External posting sites,
    • Short Posting URLs,
    • Training Catalogue/Registration,
    • HRMS Sick Leave application.

Learn more about the Technology Stabilization project here.

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2018 T4/T4A Statements Available Online

By Breeonne Baxter on February 21, 2019

UBC staff, faculty and student  employees can access their 2018 T4 and T4A statements for their tax returns via the Faculty and Staff Self-Service portal. If you are off-campus, you will need to first log in to VPN.

For more information, visit Your Taxes on the UBC Finance site.

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Next Integrated Renewal Program HR update call: March 5

By Breeonne Baxter on February 21, 2019

Thanks to everyone who participated in the Integrated Renewal Program HR update call on Feb. 14.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be March 5, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

March 5 agenda

  • Update on Supervisory Organization Data Validation work
  • Update on Customer Confirmation Sessions
  • Review upcoming community activities and engagements– including when you can ‘see’ Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.

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HR Memo: Moving Staff to Midpoint of Salary Range (Midpoint Progression Increase): Feb. 14, 2019

By Breeonne Baxter on February 21, 2019

On Feb. 14, HR Compensation issued a memo regarding Moving Staff to Midpoint of Salary Range (Midpoint Progression Increase) for staff who are Management & Professional, Non-Union Research Assistant/Technicians, Executive Administrative Staff and Farm Workers.

Please contact your HR Advisor/Associate if you have questions regarding midpoint progression increase or the salary of your employees.

If you have questions regarding your department’s spreadsheet (Vancouver campus), please contact Sabrina Basra at 604-827-2464 (sabrina.basra@ubc.ca).

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Learning with Lynda: Filtering your Excel data

Learning with Lynda: Filtering your Excel data

By Breeonne Baxter on February 21, 2019

Are you struggling with large spreadsheets? Looking for ways to sort the data in large Excel files? Excel has some built-in filter options that you can use to organize your information.

In this week’s Learning with Lynda, we take a look at two short videos in the Excel: Filtering Data for Beginners course: Learning what a filter is, and a quick look at the types of filters that are built into Excel.

Read more at our lynda.ubc.ca site to learn more about this subject.

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Feb. 27 is Pink Shirt Day

Feb. 27 is Pink Shirt Day

By Breeonne Baxter on February 21, 2019

By working together, we can help to end bullying in schools and in the workplace. Please join us in supporting Pink Shirt Day on Feb. 27, 2019, and learn about how you can help to stop bullying in communities across the province at http://www.pinkshirtday.ca.

At UBC, we strive to provide a safe, respectful and productive environment for our faculty, staff and students. The UBC Respectful Environment Statement outlines our principles about creating a respectful environment for all:

The best possible environment for working, learning and living is one in which respect, civility, diversity, opportunity and inclusion are valued. Everyone at the University of British Columbia is expected to conduct themselves in a manner that upholds these principles in all communications and interactions with fellow UBC community members and the public in all University-related settings.

Read the full statement.

One of UBC’s initiatives to support a respectful environment is the Bullying and Harassment Prevention website. The website has information and training for UBC faculty, staff and student employees to support a positive workplace.

The UBC community works together every day to build a respectful environment for all. On Feb. 27, wear pink to show your support for an end to bullying and harassment in our communities.

Resources:

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Workplace Sustainability Fund applications due March 1

By Breeonne Baxter on February 21, 2019

Do you have an idea to increase sustainability in your workplace? Apply for funding from the Workplace Sustainability Fund to help turn your sustainable idea into action. The fund provides up to $1,000 to support workplace sustainability initiatives, and is intended to enable pilot projects and provide seed funding for innovative ideas.

How to apply

  1. Review the Funding Criteria and Guidelines
  2. Complete the Funding Application Form
  3. Submit applications to sc.program@ubc.ca

Learn more and apply by March 1, 2019.

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Stat holiday alert: Family Day 2019 is Feb. 18

By Breeonne Baxter on February 7, 2019

This year, the Family Day statutory holiday will be Monday, Feb. 18, 2019

If you have questions about calculating stat holiday pay for your employees, see our Calculating Statutory Holiday Pay guide.

See the full list of UBC Statutory Holidays.

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Next Integrated Renewal Program HR update call: Feb. 14

By Breeonne Baxter on February 7, 2019

Thanks to everyone who participated in the Integrated Renewal Program HR update call on Jan. 27. If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be Feb. 14, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

Feb. 14 agenda

This month’s call in will be a Supervisory Organization Q&A session. The team is changing up the format for this call to ‘open the lines’ and take your specific questions about Supervisory Organizations for the hour. The team will also share more information about complex models and concepts of Supervisory Organizations such as matrix organizations, dotted line reporting and pooled positions. Please feel free to submit any questions for the team in advance of the call by including them in your RSVP email to integrated.renewal@ubc.ca.

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.

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Update on UBC Policy #73 (Accommodation for Students with Disabilities)

By Breeonne Baxter on February 7, 2019

Proposed amendments to Policy #73 (Accommodation for Students with Disabilities) and associated procedures were approved by the Board on Dec. 4, 2018, the Vancouver Senate on Dec. 12, 2018, and the Okanagan Senate on Jan. 31, 2019.

The approved amendments are intended to modernize the policy and ensure a more effective and accountable process for accommodating students with disabilities at the university by providing additional guidance for students, faculty and staff in terms of the process by which accommodations for students with disabilities are made at the university.

Please visit https://universitycounsel.ubc.ca/news/ to see more information on the amendments. The updated Policy #73 is available at https://universitycounsel.ubc.ca/policies/policy73.pdf.

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Managing@UBC accepting applications for the 2019-2020 cohort

By Breeonne Baxter on February 7, 2019

Managing@UBC is a year-long leadership development program focused on supporting individuals to learn the knowledge and skills needed to thrive as new managers to UBC.

The program is for M&P employees who have staff directly reporting to them, and who are within their first three years at UBC in a management position.

Managing@UBC offers:

  • a cohort-based model for individuals to have the benefit of meeting and learning from other managers from across the campus.
  • support to enhance one’s leadership development, including coaching, leadership assessments and program advisors.
  • a self-directed learning model that allows participants to determine their own learning path and the ability to choose which learning will be most impactful to their own leadership development.

Managing@UBC runs June through May. Applications for this year’s program are due by April 2.

Want to learn more?

You are invited to attend our upcoming M@UBC informational session:

Feb. 26, 2019, 12:00-1:00 p.m.
Room 610, TEF III (6190 Agronomy Road) [map]
Register online

Why leadership development is important to UBC?

A fundamental principle of our leadership programs at UBC, is that every individual has the capability and numerous opportunities over the span of a lifetime to lead, and when we are able to recognize and act upon the opportunities as they emerge we exercise leadership for those with whom we are interacting. What we believe about leadership has a profound influence on what we do as leaders and how we enact leadership.

For more information

Visit the program overview page at  http://www.hr.ubc.ca/managing-at-ubc/overview/, or contact us at leadership@hr.ubc.ca.

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Ergonomics workshops this spring

Ergonomics workshops this spring

By Breeonne Baxter on February 7, 2019

We have three free upcoming office ergonomics training sessions – all UBC staff and faculty are invited to attend.

Office Ergo Rep Training:

  • Feb. 26 (1:00-4:00 p.m.)
  • April 6 (1:30-4:30 p.m.)

Sit-Stand Desks & Platforms:

  • Feb. 13 (1:00-2:00 p.m.)
  • March 13   (11:00 a.m. – 12:00 p.m.)
  • April 2 (3:00-4:00 p.m.)

Ergo Your Office: 1hr Tutorial:

  • Feb. 13 (2:30-3:30 p.m.)
  • March 13 (9:30-10:30 a.m.)
  • April 2 (1:00-2:00 p.m.)

Learn more about UBC Ergonomics.

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Hot Lunch featuring Barbara Meens Thistle, Vice President, Human Resources: Feb. 27

By Breeonne Baxter on February 7, 2019

 
You are invited to attend Hot Lunch on Feb. 27, to meet and network with your colleagues across UBC, and to hear from Barbara Meens Thistle, Vice President, Human Resources. Tickets are $10. Please purchase your tickets by Feb. 22.

Hot Lunch is a cross-campus staff networking initiative hosted by St. John’s College and supported by Human Resources.

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Positive Space workshop: Feb. 14

By Breeonne Baxter on February 7, 2019

Are your working, learning or living environments welcoming to LGBT2SQIA+ students, staff and faculty? Would you like to learn more about how to improve and positively impact the climate for sexual and gender diversity at UBC?

The Positive Space foundational workshop covers current language, issues, resources, and best practices in an interactive and experiential learning environment. Participants will gain relevant knowledge and skills to use in their academic, work and campus life.

Upcoming workshop

  • Feb. 14, 10:00 a.m. – 12:00 p.m.

Sign up on the UBC Equity & Inclusion Office website.

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UBC Equity Enhancement Fund 2019: Call for Proposals

By Breeonne Baxter on February 7, 2019

UBC is committed to advancing equity and inclusion across the university. The Equity Enhancement Fund enables faculty, staff, and students to play an active role in this effort by providing them with up to $25,000 in funding for community-based, collaborative projects.

You are invited to submit a proposal by Feb. 28 to take part in advancing inclusive excellence and fostering an equitable and inclusive community.

Proposals should build faculty, staff, and student competencies related to issues of equity, diversity, and inclusion through community-engaged activities. Proposals should also aim to deliver observable and/or measurable benefits to the representation or experiences of historically disadvantaged groups within the UBC community.

For more information and to submit a proposal, visit the Equity Enhancement Fund for the Vancouver campus or the Okanagan campus

Information session

An information session will be held on the Vancouver campus and will be live-streamed in the Okanagan on Feb. 13 to provide an opportunity to learn more about the Equity Enhancement Fund and inclusion efforts at UBC.

If you have questions regarding this fund, or equity and inclusion generally, contact eef@equity.ubc.ca.

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Updates to student earnings code for NSERC USRA appointments

By Breeonne Baxter on January 24, 2019

For those of you who will be preparing student appointments in advance of the summer semester, please be aware that NSERC USRA appointments for 2019-20 now use FEL as the earnings code, instead of the old RSG earnings code.

Updated information on student appointment earnings codes can be found at http://www.hr.ubc.ca/administrators/student-workers/hiring-a-student-worker/.

If you have questions about student appointments, please contact your HR Associate.

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Reminder: Submit staff sick leave stats by Feb. 8

By Breeonne Baxter on January 24, 2019

Every year, Human Resources provides the Board of Governors with a report on key health indicators at the university. The report provides a snapshot of the health of our staff and faculty, and includes statistics on the average number of paid sick leave days taken by staff.

On Jan. 16, we issued a memo asking for departments to submit their staff sick leave statistics by Feb. 8, 2019.

Please read the HR memo on this subject for more information, and instructions on how to submit your statistics.

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Reminder: Next IRP HR update call Jan. 29

By Breeonne Baxter on January 24, 2019

As a reminder, the next IRP HR update call is Jan. 29, 9:00-10:00 a.m.  If you are interested in participating in the call, please contact IRP at integrated.renewal@ubc.ca to RSVP.

Jan. 29 agenda

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Supervisory Organizations – details of upcoming data validation with the community
  • Q & As

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Update on Policy #113 (Endowment Management)

By Breeonne Baxter on January 24, 2019

Effective Jan. 1, 2019, President Santa Ono approved amendments to the procedures under Policy #113 (Endowment Management). Policy #113 and its procedures governs the management of the university’s endowments.

A copy of Policy #113 is available at https://universitycounsel.ubc.ca/files/2019/01/policy113.pdf.

Learn more at https://universitycounsel.ubc.ca/news/.

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