Reminders for administrators following cannabis legalization in Canada

On Oct. 17, cannabis use was legalized in Canada. As stated in the memo sent to the HR Network community of practice on Oct. 9:

UBC has an obligation to observe the safety rules set out in section 4.20 of the Occupational Health and Safety Regulation to prevent impairment in the workplace. This means ensuring that employees do not arrive or remain at work while their ability to work is affected by alcohol, cannabis, or any other impairing substance, regardless of its legal status.

Although medical authorization to use cannabis does not include a right to consume cannabis at work or arrive to work impaired, employees who are prescribed cannabis for medical purposes and seek or require an accommodation will be advised to speak with their supervisor (staff or student employees) or Head (faculty). Any unauthorized or unapproved use of cannabis prior to or during work hours will not be tolerated and may result in discipline.

We ask that all administrators and managers familiarize themselves with our document, “Information for Supervisors Regarding Substance Use.” If you have questions regarding medical accommodations, or employee substance use, please contact the following:

Together, we can continue to foster a healthy, safe, inclusive, and professional work environment at UBC.


Two broadcast email messages were also distributed to the broader campus community on this subject, if you are interested in reading more:

New professional development workshops this winter

We have two new professional development workshops coming up this winter that may be of interest to you or to your staff:

You may be able to use your professional development funding towards these courses. Visit the PD funding page for your employee group to learn more, or contact pd.workshops@ubc.ca with questions.

HR memo: Local elections on Oct. 20

On Oct. 1, 2018, we distributed a memo on the university’s obligations towards employees scheduled to work on the date of the upcoming general local elections, Saturday, Oct. 20, 2018.

PD opportunity: Thriving in Change: Oct. 29

HR is hosting a half-day workshop,  Thriving in Change, on Oct. 29, 2018. This session is for UBC staff and faculty  who want to learn more about the natural cycles and impact of change in order to remain resilient and engaged through the transition.

About the workshop

If nothing changed in your life in the next five years, would that be okay with you? Change is normal and natural – how we respond to change and interact and support others affected by it can make all the difference. In this workshop participants will start by exploring their own attitudes and reactions to change, learn foundational models to broaden their appreciation of the change journey, and gain new tools and strategies for use in an interpersonal and organizational context.

Learning outcomes

  • Be aware of you personal reactions and attitudes toward change
  • Gain an understanding of key change models
  • Be able to identify and use tools and behaviours that support and enhance personal resiliency in change
  • Be better able to support others as you navigate change

Course information

Thriving in Change
Oct. 29, 2018, 1:00 p.m. to 4:00 p.m.
Cost: $200
Tech Enterprise Facilities III, Room 610 [map]
Register online

You may be able to use your professional development funding towards this course. Please visit the PD funding page for your employee group to learn more. Contact pd.workshops@ubc.ca with questions.

Resources supporting transgender and gender-diverse faculty and staff

At UBC, diversity is welcomed and respected, and considered foundational to excellence in research, education and engagement. UBC recognizes that respect and support for transgender and gender-diverse faculty and staff are central to their success and wellbeing. It is our interactions at work that can help us to feel a valued member of society. The recognition of gender diversity, specifically for people who identify as transgender, two-spirit or non-binary, affirms and acknowledges that gender is highly personal and fluid, and is worthy of respect at UBC.

All human resources practitioners and managers/supervisors have the responsibility to provide a welcoming, inclusive and respectful work environment. By working proactively with an employee who wishes to transition and/or utilize gender-affirming procedures, you can help create a positive experience for the individual and all employees in your unit.

The information in the following resource documents can to help you to building a positive work environment and in modelling behaviour that shows respect for diversity and inclusion that you expect your staff to demonstrate in their relationships with each other and the people they work with across the campus.

Please familiarize yourself with these resources so you can best support transgender and gender-diverse staff, faculty and student employees in your department.

For managers/supervisors/HR practitioners: Supporting Transgender and Gender-Diverse Faculty and Staff at UBC

Information includes:

  • Human rights and employer responsibilities
  • Definitions to assist you in understanding gender diversity
  • Transitioning in the workplace: planning a collaborative, supportive approach
  • Guidelines for the manager/supervisor and support team
  • UBC and other external resources
  • Transition checklist (for working with the employee)

For employees: Transgender and Gender-Diverse Faculty and Staff at UBC

Information includes:

  • Transitioning in the workplace: planning a collaborative, supportive approach
  • Guidelines for the transitioning employee
  • Transition checklist
  • Information on health and benefits
  • Information on counselling and support/social groups

If you have any questions, please contact your HR Advisor. For more information on campus-wide initiatives on gender diversity, please visit the Equity & Inclusion website.

Save the date: Integrated Renewal Program (IRP) HR update: Sept. 27

Interested in the Integrated Renewal Program, learning more about the specifics about the IRP HR team and the work they are doing, and how you will be informed and involved?

All human resources practitioners at the Vancouver and Okanagan campuses are invited to join us for the first in a series of HR Update ‘call-in’ sessions, on Sept. 27, 2018, 9:00 – 10:00 a.m. During these sessions, the IRP HR team will provide updates on what’s happening, and take your questions. Participants can join by phone or through video-conference. Details on how to join the sessions will be provided upon registration.

If you are interested in attending, please contact IRP at integrated.renewal@ubc.ca to RSVP.

If you aren’t able to join the meeting, information will be posted on the IRP website after the sessions at https://integrated-renewal.ubc.ca/.

PD Opportunity: Appreciative Inquiry: A Way to Generate and Nurture Effective Work Environments: Oct. 12

HR is hosting a one-day workshop on Appreciative Inquiry: A Way to Generate and Nurture Effective Work Environments, on Oct. 12, 2018.

About the workshop

In our intention to make things better, we very often pick up on the things that don’t work: problems, wrong behaviours, errors, and try to fix them. Our lives become filled with problems to solve, one after the other, and we don’t see the end of them. Meanwhile, it becomes increasingly difficult to notice or appreciate what works well; and because these well-working things don’t need fixing, they simply lose their importance.

With Appreciative Inquiry we learn to shift our approach to change by focusing on creating what we want rather than eliminating what we don’t want. We learn to ask questions (or to inquire) in order to explore creative possibilities (appreciative).

Learning outcomes

Using a variety of formats such as paired interviews, small group exercises and video, you will:

  • Explore the key principles of Appreciative Inquiry
  • Learn simple ways to shift from a focus on problem solving to one of possibility creating
  • Pay attention to the role of language/words to phrase appreciative questions
  • Identify ways to apply the appreciative inquiry approach in your workplace

Audience

The session is designed for individuals who are intrigued by the statement that ‘we give power to the things we pay attention to,’ and are wanting to find practical ways to exercise personal agency to make a positive difference in the workplace.

Course information

Appreciative Inquiry: A Way to Generate and Nurture Effective Work Environments
Oct. 12, 2018, 8:30 a.m. to 4:00 p.m.
Cost: $300
Tech Enterprise Facilities III, Room 610 [map]
Register online

You may be able to use your professional development funding towards this course. Please visit the PD funding page for your employee group to learn more. Contact pd.workshops@ubc.ca with questions.