Memo: Paid leave for staff between Boxing Day and New Year’s Day

On Nov. 21, HR distributed information regarding eligibility for paid leave for staff on the three business days between Boxing Day and New Year’s Day.

This leave is addressed in the collective agreements with BCGEU Okanagan, CUPE 2950, CUPE 116 and IUOE 115, and the agreement with AAPS. Although there are no official provisions in place for non-union staff, excluded Management & Professional staff, and service unit directors, Human Resources has recommendations regarding paid leave between Boxing Day and New Year’s Day for these staff groups.

Read the memo at https://www.hr.ubc.ca/memos/paid-leave-for-staff-between-boxing-day-and-new-years-day-nov-21-2019/.

Inclusive holiday celebrations in the workplace

This winter at UBC, our community is celebrating events and holidays from around the world. Our students, staff and faculty come from many cultural backgrounds and faith identities, and at this time of year, we have an opportunity to celebrate the cultures that make up our UBC community.

Some celebratory events are coming up in the next few weeks, including Yule (Paganism), Hanukkah (Judaism), and Christmas (Christianity). In February, we will see festivities for the Lunar New Year (Confucian, Daoism, Buddhism). See the Days of Significance list to see all the events and celebrations coming up soon.

Ways to celebrate in the workplace

We have a great opportunity to celebrate the season together, in a respectful and positive way that can help build intercultural understanding.

  • Display a calendar in your workplace to raise awareness of important cultural/faith events and holidays throughout the entire year.
  • Celebrate all faiths present in your workplace.
  • Consider having a New Year’s celebration party instead of a holiday party in December.
  • Be flexible with the needs of staff around faith and/or holiday celebrations.
  • In your workplace or at celebration events, bring together decorations and food from the many cultures in your workplace, and encourage staff to share stories about their favourite traditions.
  • Be aware and respectful of religious holidays when planning events and meetings. Check the Days of Significance calendar for details.

Office decorations

Here are some tips to make your office decorations inclusive and respectful of all cultures and beliefs:

  • Aim for neutral decor in the front-facing areas of your office
  • Ensure your office is accessible and that decorations do not prevent or block access to public services.
  • Consider how your office can celebrate dates significant to all members of your workplace. Invite staff from all faith identities to be involved in the office decorating discussion.
  • Set an agreed upon limit to the number of days that your office will display decorations, and have a discussion about what other times of year you might want to decorate, in celebration of other events.
  • Use the holidays as an opportunity to build community within your office, and with the people your office serves or supports.

If you are feeling excluded as a result of office celebrations, you are encouraged to reach out to a colleague or a supervisor and have a conversation about how you feel and how you would like your culture and beliefs to be included. At UBC we should all feel comfortable to share our culture and beliefs with others. You are welcome to contact the Equity and Inclusion Office or your HR Advisor to discuss.

We hope that this advice provides some suggestions on how to foster community and inclusion at this time of year through encouraging the celebration of our many cultures and faiths on campus.

Relevant links

Next IRP HR call-in session: Top 15 things to know about Workday: Dec. 11

The next Integrated Renewal Program HR call-in session will be Dec. 11, 9:00-10:00 a.m., where the team will provide a recap of the last 15 call-in sessions. Human resources practitioners at UBC Vancouver and UBC Okanagan are welcome to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Top 15 things to know about Workday: A recap of the last 15 call-in sessions

Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

IRP HR call-in session recordings

A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within three-to-four business days of the sessions.

Register now for HR professional development workshops in 2020

Interested in professional development in 2020? Check out our professional development workshops in January and February to get started:

If you are interested in these courses, you may be able to use your professional development funding. Please visit the page for your employee group to learn more.

Note: If you are logged into HRMS, the above links may not work in your browser. Please try in a different browser or a new private window.

Take part in the Seasonal Shutdown

The time is near for UBC’s Seasonal Shutdown. Send in an energy-saving checklist before winter break for a chance to win prizes.

Simple actions like unplugging electronic equipment and turning off lights can save thousands of dollars each year. Before you leave for the holidays:

  • Switch off electronics
  • Unplug small appliances
  • Turn off the lights
  • Close windows and blinds
  • Report any air or water leaks
  • Shut fume hood sashes
  • Shut down non-essential lab equipment

Help us save energy over this year’s seasonal closure by completing some simple actions and filling out the Shutdown Checklist.

Note: It is recommended to leave water coolers and water filters plugged in over the holidays.

 

Reminder: Information regarding transit operators’ strike action

As you may know, Coast Mountain Bus Company transit workers and SeaBus operators have begun strike action.

Although strike action has been confirmed, the university is operating as normal. Classes are proceeding and faculty and staff are expected to attend work.

Please bookmark https://www.ubc.ca/campus-notifications/ for the latest messaging from UBC regarding this strike action, and for operational FAQs.

If you have any questions regarding HR matters, please reach out to your HR Advisor.

Wellbeing workshop: Relaxation techniques to help you thrive: Dec. 3

On Dec. 3, we are hosting a free noon-hour session on relaxation techniques to help you thrive.

About this workshop

Our minds and bodies need rest and recovery breaks to allow us to relax and reduce the effects of stress. While everyone has days that are hectic and unfocused, consistently feeling stressed out, rushed, or on-the-go can have a detrimental impact on a person, increasing their risk of experiencing a serious physical concern. This workshop will show participants how to make time to calm down and reduce stress, using both proactive and reactive relaxation techniques.

Course information

Relaxation techniques to help you thrive
Date: Dec. 3, 2019
Time: 12:00  – 1:00 p.m.
Location: TBA
Register online

Information regarding possible transit operators’ job action

As you may know, the union representing Coast Mountain Bus Company transit workers and SeaBus operators has issued a 72-hour strike notice, which may result in action starting 12:01 a.m. on Friday, Nov. 1.

At this stage, we do not know whether job action will go ahead or what form it will take.

It is important to stress that even if job action does go ahead, the university will operate as normal. Classes will proceed and faculty and staff will be expected to attend work.

Please bookmark https://www.ubc.ca/campus-notifications/ for the latest messaging from UBC regarding this possible transit operators’ job action.

If you have any questions regarding HR matters, please reach out to your HR Advisor.

Interim Vice-President, Human Resources: Marcia Buchholz

Marcia Buchholz has been appointed as the Interim Vice-President, Human Resources, effective Dec. 1, 2019.

Marcia joined UBC in August as Managing Director, Human Resources Advisory Partnerships, Central Operational Services, and HR Professional Standards. Prior to joining UBC, she was Associate Vice-President, Human Resources at the University of Calgary.

The current Vice-President, Human Resources, Barbara Meens Thistle, will continue until the end of December, 2019, to ensure a smooth transition for Marcia to this interim role.

The search for a new Vice-President, Human Resources, continues.

Daylight Saving Time ends Nov. 3

Daylight Saving Time ends on Nov. 3, 2019. Clocks fall back one hour at 2:00 a.m. Sunday. Please encourage your staff to have a safe commute on Monday, Nov. 4.

UBC Faculty Pension Plan Board of Trustees Election

UBC Faculty Pension Plan Board of Trustees Election

Please share this with faculty in your unit

Voting is now open for the election of two UBC Faculty Pension Plan (FPP) members to serve as trustees on the Board. If you are an FPP member, you are encouraged to cast your ballot now – your vote is important in determining who will sit on the pension board and represent the interests of FPP members. Follow the link below for candidate statements and information on how to vote: https://facultystaff.students.ubc.ca/2019-faculty-pension-plan-election-trustees

Voting closes at 4:00 p.m. on Monday, Nov. 18, 2019, and the results of the election will be posted on our website on Thursday, Nov. 28, 2019.

If you have any questions regarding this election, please email elections.information@ubc.ca.

Next IRP HR call-in session: The employee lifecycle: Hire & change job: Nov. 5

The next Integrated Renewal Program HR call-in session will be Nov. 5, 9:00-10:00 a.m., where the team will provide an overview and demo of hire and change job information in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.

Agenda

  • Integrated Renewal Program (IRP) update
  • HR work stream update: what has the team been working on and what is planned for the next 30 days
  • Overview and demo of hire and change job in Workday

Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.

IRP HR Call-In Session Recordings

A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within three-to-four business days of the sessions.