New Staff Conflict of Interest Declaration System at UBC

New Staff Conflict of Interest Declaration System at UBC

UBC is implementing a new system to collect Conflict of Interest declarations for staff with specific management responsibilities. Staff members who are required to complete a declaration in the new system will be contacted directly over the next several months.

Starting in June, 2018, UBC staff with advanced management responsibilities (supervisory or signing authority) will be asked to complete annual declarations through the new Staff Conflict of Interest (SCOI) system. Declarations will be forwarded to supervisors for review and approval.

A new website has also launched to help staff learn about UBC’s Policy 97, how to identify conflicts, how to complete the COI declaration, and how to develop good management plans when conflicts arise. Visit https://scoi.ubc.ca for more information about conflict of interest for staff at UBC.

For Managers/Supervisors: Preview “The Working Mind”: June 20, 2018

Human Resources will be holding a preview of the new training Working Mind session for UBC managers/supervisors on June 20 (9:00 a.m. – 4:00 p.m.). All members of the distributed HR community of practice in Vancouver are invited to attend for free.

About the Working Mind

The Working Mind is a Mental Health Commission of Canada, evidence-based workplace training program aimed at increasing mental health literacy for both supervisors/managers and employees. In advance of rolling out this program to the campus community, UBC managers and supervisors are invited to see how it aligns with UBC’s employment policies and procedures.

The session on June 20 is the the manager/supervisor version, and will include information related to duty to enquire, accommodations, return to work, along with the other program elements.

To register, please email Miranda Massie, UBC Health Promotions Coordinator.

Read more about the program goals and objectives under the cut.

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Professional Development Opportunity: Navigating Today’s Communication Challenges: July 24, 2018

Have you ever wondered why your communication efforts click with some people and not with others? Or how others perceive you when you interact with them? Whether working with other people in your department, on a team, or just having a social conversation over lunch, it is quickly evident that some relationships are more productive than others.

As the need to work collectively increases, good discussion skills, effective listening and positive modeling are essential. In this insightful workshop you will learn to assess the communication needs of others and see how you can make simple adjustments in order to communicate more effectively. It will help you develop methods of communicating that will build on your strengths and the strengths of others.

This session is designed for anyone that wants to proactively improve and fine tune their interpersonal and communication skills at work.

Learning Outcomes

  • Determine the key attributes of the most effective communicators;
  • Identify four distinct communication styles;
  • Practice a few simple steps to improving your listening skills;
  • Assess their preferred communication style and the pro¿s and con¿s;
  • Quickly recognize the communication preferences of others;
  • Give and receive positive and corrective feedback;
  • Identify the most common communication challenges;
  • Determine how to make discussions more effective; and
  • State how body language can be used as an effective communication tool

Course Information

Date: July 24, 2018, 9:00 a.m. – 4:00 p.m.
Location: TEF III, Room 610
Cost: $350
Register online

You may be able to use your professional development funding towards this course. Visit the PD funding page for your employee group to learn more, or contact pd.workshops@ubc.ca with questions.

Update Your UBC Wireless Connection by May 9

Update Your UBC Wireless Connection by May 9

Important changes are coming to UBC’s wireless connection (ubcsecure, eduroam, and ubcprivate) which will impact faculty, staff, and students at both UBC Vancouver and Okanagan campuses, and hospital sites.

UBC faculty, staff and students must download and run AutoConnect on all their desktop and all mobile devices by May 9 to ensure uninterrupted WiFi access on campus.

Instructions to download AutoConnect can be found on it.ubc.ca/autoconnect.

Android users will be able to renew after May 9 as they are unable to run concurrent network set-up.

Questions? Contact www.it.ubc.ca/helpdesk.

PD Opportunity: Selection Interviewing: May 11, 2018 – 4 Spaces Left

We have four spaces left in our May 11, 2018, session on Selection Interviewing: Ensuring Equity. Register ASAP to sharpen your interview and recruitment skills.

Note that this workshop is designed for UBC managers/administrators who have responsibility for the recruitment of staff.

About this workshop

The interview is a vital step in the hiring process, so you want it to be as effective as possible. This workshop will focus on the essential skills of behavioural interviewing so that you can more effectively get to know your candidates and find the best fit for your team.

Learning Outcomes

Through group exercises, discussions and role-play within this workshop, participants will:

  • Develop questions and practice behavioural interviewing skills
  • Develop tools to select the best candidate for the position
  • Understand basic concepts of human rights, employment equity, and the Freedom of Information and Protection of Privacy legislation

Participants will also review current Human Rights and Employment Equity legislation and discuss the objectives of UBC’s policy on employment equity.

Facilitation Team and Presenters

  • Lani McGill, Human Resources Advisor
  • Kathryn Stagg, Human Resources Advisor
  • Lindi Frost, Director of Employee Relations
  • Jude Tate, Director of Equity and Inclusion

Course information

Selection Interviewing: Ensuring Equity
May 11, 2018, 9:00 a.m. – 4:00 p.m.
Cost: $25.00
Room 610, TEF III, 6190 Agronomy Road [map]
Register online until May 7; afterwards contact pd.workshops@ubc.ca

If you are interested in this course, you may be able to use your professional development funding. Please visit the page for your employee group to learn more.

Pick Your Peak Stair Challenge Begins May 28, 2018

Pick Your Peak Stair Challenge Begins May 28, 2018

Staff and faculty are invited to join the 4th annual Pick Your Peak Stair Challenge. This four-week challenge is a fun and inclusive way to encourage our community to keep fit by taking the stairs.

The challenge will include weekly participant prizes, photo challenges, and an overall prize for both the top team and top individual. Teams are encouraged, to build spirit and to stay motivated. Everyone, of all ability levels, is invited to participate.

Visit the Pick Your Peak webpage to learn more and to register. The registration deadline is May 23.