Breeonne Baxter
Statutory holiday alert: Labour Day, Sept. 2
This year, the Labour Day statutory holiday is Monday, Sept. 2, 2019.
If you have questions about calculating statutory holiday pay for your employees, see our Calculating Statutory Holiday Pay guide. Please be reminded of our June 13 memo regarding statutory holiday compensation for hourly student employees.
See the full list of UBC Statutory Holidays.
HR memo: CUPE 2278 – Teaching Assistants & Markers – Bullying & Harassment Prevention Training, Orientation, and Dues Deduction (Aug. 22, 2019)
We have issued a memo regarding bullying & harassment prevention training, orientation, and dues deduction for CUPE 2278 – Teaching Assistants & Markers.
Read the memo online at https://www.hr.ubc.ca/memos/cupe-2278-bullying-harassment-prevention-training-orientation-dues-deduction-aug-22-2019/.
Actions:
- Ensure that new CUPE 2278 teaching assistants and markers in your unit take UBC’s online bullying and harassment prevention training.
- Ensure that all CUPE 2278 teaching assistants and markers complete a written dues check-off request form.
- Ensure your department/faculty holds an orientation meeting for CUPE 2278 teaching assistants and markers.
See all HR memos at https://www.hr.ubc.ca/memos/.
Understanding Your Staff Pension Plan: September sessions
The Pensions Administration Office is hosting two upcoming September Understanding Your Staff Pension Plan sessions for members of the UBC Staff Pension Plan. If you are interested in attending, please register soon as these sessions fill up quickly.
These workshops help attendees learn about the plan, about pensions in general, and related retirement considerations.
- Tuesday, Sept. 17, 9:30 – 11:00 a.m.
- Tuesday, Sept. 26: 1:30 – 3:00 p.m.
Visit https://staff.pensions.ubc.ca/news/workshops/ to register.
New PD workshops this fall
HR is hosting several professional development workshops this fall at the Vancouver campus:
- Sept. 25: Time Management: Planning, Prioritizing & Productivity
- Oct. 7: Focus on Feedback: A Leadership Advantage
- Oct. 30: The Foundations of Workplace Coaching Skills
- Nov. 14-15: Practical Project Management
- Dec. 4: Discovering Personal Effectiveness
If you are interested in these workshops, you may be able to use your professional development funding. Please visit the page for your employee group to learn more.
Wellbeing workshops: Fall stress & resilience series
Join HR’s Health Promotions team and Dr. Thara Vayali in a three-part Stress & Resilience wellbeing series this fall, to explore the stress response, recognize your stress levels, build resilience, and discover the connection between empathy and stress.
- Sept. 19: Part 1: Bouncing Forward
- Oct. 10: Part 2: Empathy & Stress
- Oct. 24: Part 3: The Stress Inventory
These free workshops will be held 12:00-1:00 p.m., in Neville Scarfe (2125 Main Mall). Register for free in the HR events catalog.
Last call: Staff Welcome Back BBQ 2019: RSVP by Aug. 16
Registration for this year’s Staff Welcome Back BBQ (Vancouver campus) closes Aug. 16, 2019.
Your department has a contact for this event who will register all attendees in your department online. You can find the list of Department Contacts here. The Ceremonies Office will send tickets for registered attendees to your department in early September. Registration information can be found here.
Staff who miss the registration deadline can still register on the day of the event at the onsite registration table, with a valid UBCCard. Note: food cannot be guaranteed for day-of registrants.
Event details
Date: Wednesday, Sept. 11, 2019
Time: 11:30 a.m. – 1:30 p.m.
Location: Flag Pole Plaza [map]
Aug. 13 IRP HR call-in session: The employee lifecycle: Create positions in Workday
The next Integrated Renewal Program HR call-in session will be Aug. 13, 9:00-10:00 a.m., where the team will provide an overview and demo of creating positions (including classification) in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are welcome to join.
Agenda
- Integrated Renewal Program (IRP) update
- HR work stream update: what has the team been working on and what is planned for the next 30 days
- Overview and demo of creating positions in Workday
Not yet on the Outlook invite? If you are interested in participating in the call, email integrated.renewal@ubc.ca to be sent the invite.
IRP HR Call-In Session Recordings
A recording of all previous IRP HR call-in sessions are available on the IRP Website under HR/Payroll Workstream Resources (https://irp.ubc.ca/resources/hr). New recordings are posted within 3-4 business days of the sessions. To obtain the password to view the IRP HR call-in session recordings, please email integrated.renewal@ubc.ca.
CTLT Summer Institute 2019: Aug. 19-29 & Sept. 4-6
Interested in teaching, learning or technology? The UBC CTLT Summer Institute features more than 30 free workshops for educators on topics such as open education, student wellbeing, learning analytics, and more. This year’s Institute runs Aug. 19-29, and Sept. 4-6. View the full schedule of events and learn more at institute.ctlt.ubc.ca/summer-institute/.
Upcoming Ergonomics Workshops in August
We have three upcoming office ergonomics training sessions – all UBC staff and faculty are invited to attend.
Register for Office Ergo Rep Training: Aug. 21 (1:00 – 4:00 p.m.)
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The Ergonomics program at UBC strives to have an Office Ergonomics Representative for each department. Office Ergo Reps are trained by the Ergonomics Advisor in simple computer workstation set-up, signs and symptoms of injuries from poor ergonomic set-up and control strategies to reduce or prevent symptoms.
At this training, Office Ergo Rep participants will learn:
- Basic ergonomic risk factors
- Proper computer workstation set-up
- How to conduct ergonomic assessment for minor issues as well as a quick screen for new hires
Participants will also be provided with training material to share with their colleague
Register for Ergo Your Office: 1hr Tutorial: Aug. 20 (12:00 – 1:00 p.m.)
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What To Expect:
Optimize your computer work environment to improve comfort and reduce the risk of injury.
This one-hour tutorial combines a presentation and a practical session giving you hands on experience adjusting typical office equipment.
By the end of the tutorial you will know how to set up your chair, keyboard/mouse and monitor to promote neutral working postures.
Register for Sit-Stand Desks & Platforms: Aug. 20 (2:00 – 3:00 p.m.)
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What To Expect: This workshop will provide participants with important information about different types of sit-stand desks and platforms available on the market. Understanding the pros and cons of each will assist departments, staff and faculty in deciding which option is most suitable.
Product samples will be available for participants to try out in order to get an idea of how the different models impact positioning and workflow.
Workshop participants will also learn proper set-up for sit-stand desks and how frequently to alternate positions. Participants will receive information on UBC’s Sit-Stand Demo Program and process.
This workshop is for managers, purchasing personnel and staff/faculty who are considering getting a sit-stand desk or platform.
UBC’s 2018–2019 annual report
You are invited to read UBC’s 2018–2019 annual report, which communicates our progress over the past year and celebrates the achievements of faculty, staff, and others who are shaping UBC’s next century. Read more…
Statutory holiday: BC Day, Aug. 5
Have a wonderful BC Day! (Photo by Frank Fujimoto)
The BC Day statutory holiday is on Monday, Aug. 5, 2019.
If you have questions about calculating statutory holiday pay for your employees, see our Calculating Statutory Holiday Pay guide.
See the full list of UBC Statutory Holidays.
Update on UBC’s Strategic Plan
Since last year’s launch of UBC’s strategic plan: Shaping UBC’s Next Century, considerable progress has been made implementing it across the university.
A progress poster has been developed to share key achievements over the last year. Visit Our Progress: 2018/19 in review to read more about how UBC is implementing the strategic plan across the organization.
Staff Welcome Back BBQ 2019: RSVP by Aug. 16
Each year, the President’s Office and Human Resources welcomes UBC staff to the new academic year with the Staff Welcome Back BBQ. Registration is now open for this year’s Staff Welcome Back BBQ (Vancouver campus):
Date: Wednesday, Sept. 11, 2019
Time: 11:30 a.m. – 1:30 p.m.
Location: Flag Pole Plaza [map]
How to register
Your department has a contact for this event who will register all attendees in your department online. You can find the list of Department Contacts here. Registration closes on Aug. 16. The Ceremonies Office will send tickets for registered attendees to your department in early September. Registration information can be found here.
Staff who miss the registration deadline can still register on the day of the event at the onsite registration table, with a valid UBCCard. Note: food cannot be guaranteed for day-of registrants.
Eligibility
This event is open to UBC employees with staff appointments only. This does not include faculty appointments, post-doctoral, student appointments, work-study and co-op positions.
Learn more at https://ceremonies.ubc.ca/staffbbq/.
Coaches available for professional development
Are you thinking about exploring professional development over the summer? The Coaching@UBC program currently has 18 coaches available to work with UBC faculty and staff on a number of professional and personal development opportunities.
- Learn more about coaching
- See available coaches
- Sign up for a coach (you will be prompted to enter you CWL to enter our secure coaching portal)
- Questions? Contact us.
50/50 Yoga Pilates: Aug. 1
Join HR’s Health Promotions team for a free 50/50 Yoga Pilates class on Aug. 1. 50/50 Yoga Pilates consists of 50% standing Pilates work, which integrates Pilates principles into lower-body work, and 50% yoga mat work to strengthen the core with complementary exercises. There will be some mats available however quantities are limited. Participants who have their own mats are encouraged to bring them.
Details:
Date: Aug. 1, 2019
Time: 11:00-11:55 a.m.
Location: Life Building, ARC Main Level Studio [map]
Register online
Search for the new Vice President, Human Resources
The search has been launched for the new Vice President, Human Resources.
UBC’s Vice President, Human Resources, reports to the President and oversees a human resources portfolio that includes equity and inclusion; human resources advisory partnerships; central operational services; total compensation; health & wellbeing; strategic workplace initiatives; learning & engagement; strategic faculty relations; housing and relocation services; and human resources management systems.
You can view the posting at executive search firm Caldwell Partner’s website, job ID 190525.
Statutory holiday alert: Canada Day, July 1
The Canada Day statutory holiday is July 1, 2019.
If you have questions about calculating statutory holiday pay for your employees, see our Calculating Statutory Holiday Pay guide. Please be reminded of our June 13 memo regarding statutory holiday compensation for hourly student employees.
See the full list of UBC Statutory Holidays.
Update on Policy #16: Ownership and Use of UBC Equipment and UBC Support Services
On June 13, 2019, the Board of Governors approved amendments to Policy #16 (Non-University Use of University Services and Facilities) and repeal of Policies #109 (Ownership) and #121 (Campus Mail Services) as the subject matter of those latter policies fall within the amended Policy #16.
The approved amendments confirm that all of UBC’s equipment is owned by UBC and, consistent with UBC’s charitable status, that all such equipment and all of UBC’s support services are to be used primarily for the achievement of UBC’s academic mission and purposes.
The Policy also establishes principles about non-UBC uses of UBC’s equipment and support services, as well as the limited circumstances in which the excess capacity of equipment and support services may be used for non-UBC purposes, such as incidental personal use.
A copy of the approved Policy #16 is available at https://universitycounsel.ubc.ca/files/2019/06/policy16.pdf.
Please visit the University Counsel news section to learn more about UBC policy changes.
July 10 IRP HR call-in session: Delegations in Workday; Subscribe to IRP newsletter
Subscribe to the IRP newsletter
The Integrated Renewal Program newsletter provides information on the project, and helps create awareness and understanding about the program. To learn more and to subscribe, visit https://irp.ubc.ca/news/newsletter.html. The next edition of the newsletter is scheduled to go out this afternoon, and will have information regarding validation and security role mapping timelines.
Next IRP HR Call
The next Integrated Renewal Program HR call-in session will be July 10, 9:00-10:00 a.m., where the team will provide an overview and demo of delegations in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are invited to join.
Agenda
- Integrated Renewal Program (IRP) update
- HR work stream update: what has the team been working on and what is planned for the next 30 days
- Overview and demo of delegations in Workday
RSVP
If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP. A member from the IRP team will send you an invitation.
IRP HR call-in session recordings
A recording of all previous IRP HR call-in sessions are available on the IRP website under HR/Payroll Workstream resources. New recordings are posted within 3-4 business days of the sessions. To obtain the password to view the IRP HR call-in session recordings, please email integrated.renewal@ubc.ca.