On June 14, 2017, the Board of Governors approved the amendment of Policy #20 (Advertising of Available Employment Positions). There are a number of changes to the policy, and we recommend that everyone who is involved in faculty and staff recruiting at UBC familiarize themselves with the updated policy at http://universitycounsel.ubc.ca/policies/policy20.pdf.
Note: In our July edition of the Faculty Relations Newsletter, we will have additional information regarding faculty recruiting.
A few highlights:
Advertising on WorkBC
The amended policy includes information on the advertising of certain roles on WorkBC and the Canada Job Bank. Our practice at UBC is to post on WorkBC, a free service provided by the Provincial Government, which pushes the job postings out automatically to the Canada Job Bank.
To set up a user account for your department within the central UBC company account, please contact Breeonne Baxter, Digital Communication Specialist in HR.
New University Diversity Statement
The changes include a new University Diversity Statement to accompany all job postings:
Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.
This replaces the previous UBC Employment Equity Statement. The new statement is live on new positions posted in UBC eRecruit. If you have questions about the statement and one of your active job postings, please contact firstname.lastname@example.org.
Here is the text of the policy amendment announcement from University Counsel, which is also available at http://universitycounsel.ubc.ca/news/:
On June 14, 2017, the Board of Governors approved the amendment of Policy #20 (Advertising of Available Employment Positions). Policy #20 was formally called “Advertising of Position Vacancies”.
Policy #20 establishes UBC’s requirements for posting and advertising of available employment positions at UBC. The amendments to Policy #20 update and expand the categories of employment positions that are listed in Policy #20 and that must be advertised in accordance with the Procedures to Policy #20. Advertisements for all other employment positions that may be available at UBC, but are not listed in Policy #20, are optional, but academic and administrative units that elect to advertise those available employment positions must do so in a manner that complies with, at minimum, the following requirements:
- include UBC’s employment equity statement, now called the “University Diversity Statement”, set out in the Procedures to Policy #20;
- comply with the advertising requirements of Employment and Social Development Canada/Service Canada and Immigration, Refugees and Citizenship Canada where it is likely that an available employment position may be successfully filled by a foreign candidate;
- comply with the advertising requirements of any employee group agreements, including collective agreements; and
- comply with Policy #94 (Visual Identity).
Other key components of the amendment to Policy #20 and its associated Procedures are:
- an update to UBC’s employment equity statement, now called the” University Diversity Statement”, to align with current UBC values and aspirations to proactively attract a broad pool of qualified applicants by including diversity as a key criteria in searches;
- an expanded and more comprehensive list of circumstances where the requirement to advertise in accordance with the Procedures to Policy #20 may be waived by the Responsible Executive;
- requirement for annual reports to the Board of Governors regarding the circumstances where the Responsible Executive has waived the advertising requirement;
- updates to the Employment and Social Development Canada/Service Canada and Immigration, Refugees, and Citizenship Canada advertising requirements set out for reference in the Procedures to Policy #20;
- reference to advertising requirements prescribed by the Government of Canada Research Chairs Program set out in the Procedures to Policy #20; and
- changes to the manner in which advertising copy for available employment positions is approved.
Academic or administrative units seeking to recruit or initiate a search for an available employment position should work with their Faculty Relations and Human Resources Advisors to ensure that the availability of an employment position is advertised in a manner that is consistent with the principles for recruitment strategies and advertising requirements set out in Policy #20.
A copy of the amended Policy #20 is available at http://universitycounsel.ubc.ca/policies/policy20.pdf.