For full information on all of these Policy Consultation and Amendments, please visit the University Counsel website at http://universitycounsel.ubc.ca/news/.
Proposed Amendment to Policy #95 (Formal Investigations)
The UBC community is invited to comment on proposed amendment to Policy #95.
Policy #95 was created in 1997 to “provide guidance to University officials who commission formal investigations of situations or incidents at UBC.” The proposed amendments are intended to provide additional guidance to University officials by clarifying the scope of the policy and outlining the key principles of procedural fairness, timeliness, and confidentiality that must be followed when conducting investigations under the Policy. In particular, the policy provides more guidance about the disclosure of personal information in the investigation process.
The proposed amendments of Policy #95 are now published and all members of the UBC community are encouraged to provide their comments. Please submit feedback to the Office of the University Counsel at firstname.lastname@example.org by March 14, 2017.
Proposed Amendment to Policy #126 (Selection And Appointment Of Prime Consultants For Major Projects)
The UBC community is invited to comment on proposed amendment of Policy #126.
The existing Policy #126 is focused on Board approvals for architects and engineers for major construction projects.
The proposed amendments to Policy #126 expand its scope considerably to establish approval processes for Capital Projects (Construction Projects and IT Projects), Capital Purchases, and Internal Loans.
The proposed amendment of Policy #126 is now published and all members of the UBC community are encouraged to provide their comments. Please submit feedback to the Office of the University Counsel at email@example.com by March 31, 2017.
Proposed Policy #131 (Sexual Assault And Other Sexual Misconduct)
The UBC community is invited to comment on a new draft of proposed Policy #131 – Sexual Assault and Other Sexual Misconduct.
The initial draft of this policy was issued in June, 2016, and a UBC community consultation period was held from June to October, 2016. Key themes that emerged from the feedback included the need for a central support office, and the need for a separate and distinct investigatory process.
As a result of that feedback, as well as the new BC legislation (the Sexual Violence and Misconduct Policy Act), a number of significant changes have been made to the draft policy. Given these changes, the university is once again inviting the UBC community to provide feedback. You can view the new draft of the policy online.
Please submit feedback through the Office of the University Counsel at firstname.lastname@example.org or through this confidential feedback survey form https://survey.ubc.ca/s/policy131consultation2017/ by March 14, 2017.
Proposed Amendment to Policy #20 (Advertising Of Position Vacancies)
The UBC community is invited to comment on proposed amendment of Policy #20.
Policy #20 establishes requirements for posting and advertising available employment positions. Currently, Policy #20 applies only to those available employment positions listed in the body of the Policy.
The proposed amendment of Policy #20 is now published and all members of the UBC community are encouraged to provide their comments. Please submit feedback to the Office of the University Counsel at email@example.com by March 31, 2017.
Policy #125 (Retained Risk Fund for Major Construction Projects)
On February 14, 2017, the Board of Governors approved the amendment of Policy #125 – Retained Risk Fund for Major Construction Projects.
The amendments are of a housekeeping nature, resulting from the Board’s June 2016 resolution that Board approval is required for capital projects with significant campus impact, and other amendments to bring the Policy up to date since the Policy’s adoption in 2009 and update in 2011.
A copy of amended Policy #125 is available at http://universitycounsel.ubc.ca/files/2017/02/policy125.pdf.
Policy #64 (Non-Performance of Work during a Legal Strike)
On February 14, 2017, the Board of Governors approved the amendment of Policy #64 (Non-Performance of Work during a Legal Strike). This Policy was formerly called “Crossing of Picket Lines.”
The University employs over 15,000 faculty and staff comprised of both unionized and non-unionized employees. Arising out of labour negotiations, there is the possibility that one or more of the University’s unions may engage in legal strike activity.
The University’s collective agreements include provisions that specifically protect members from disciplinary actions if they refuse to cross a picket line. In striving for the equitable treatment of all its employees, UBC, through Policy #64, has historically extended the same right to refuse to cross a picket line to its non-unionized employees.
The primary amendment of Policy #64 is that it now identifies the exceptional circumstances in which the University may instruct members of AAPS and excluded Management and Professional employees to cross picket lines and attend work.
The three exceptional exceptions are:
- to comply with an Essential Services Order issued by the Labour Relations Board which requires certain employees to provide essential services;
- in facilities or departments where an Essential Services Order requires the University to utilize managers prior to utilizing unionized employees to perform the essential services; and
- to the extent necessary to maintain minimal operations or core services as described in the Policy.
The amendment of Policy #64 also provides guidance for the continuation of operations in academic and administrative units and clearly articulates the University’s expectations of employees in the event of a legal strike.
A copy of amended Policy #64 is available at http://universitycounsel.ubc.ca/files/2017/02/policy64.pdf.