For HR Administrators
While we are still in the beginning of November, planning ahead for winter weather events in advance of any winter storms can be helpful to the smooth operations in the event of disruptions.
In the event of heavy snow or other extreme weather events, visit the UBC home page at www.ubc.ca for details on campus closures.
Full information on Winter Weather Conditions for Faculty & Staff can be found at http://www.hr.ubc.ca/faculty-staff-resources/winter-weather-conditions/.
What You Can Do To Plan
Make sure all faculty and staff in your unit know the procedures about where to look for information on snow closures. This may include updates on the Faculty or Department home page, emails, recorded voice mails in offices, and telephone trees.
University Policy #68 has full information on the University’s procedures. For those administrators with CUPE 2950 and CUPE 116 staff, please refer to Article 13.01 and Letter of Agreement Re: Article 13.01 of the CUPE 2950/UBC Collective Agreement and Article 24.04 of the CUPE 116/UBC Collective Agreement (see all Collective Agreements online).
If you have staff in essential services positions, these positions must be pre-designated and staff need to be aware of the notification process. If you have essential CUPE 2950 positions, follow the process as outlined in Article 13.01 and Letter of Agreement 13.01, which requires communication with Human Resources (contact: Maynard Witvoet) and the Union. This does not preclude your ability to request additional essential services should the need arise.
If you have any questions or concerns about staffing in the event of a winter storm or other extreme weather event, please contact your HR Advisor.