May 29 Newsletter

COVID-19 and UBC: stay informed

Stay up-to-date with the latest information and updates on COVID-19 and UBC’s response. Visit https://covid19.ubc.ca/ for useful FAQs and resources for UBC faculty, staff and students.

This website is being updated regularly following advice from provincial and federal health agencies. Get updates like:

  • May 14, 2020: UBC Broadcast: UBC’s operational and safety planning.
  • May 14, 2020: FAQs updated to include resources to support students with remote learning.
  • May 12, 2020: UBC Broadcast: Plans for the phased resumption of on-campus research.

COVID-19: New questions related to working from home

The Finance and Human Resources teams have recently received a variety of questions relating to working from home with loaned equipment, purchasing new equipment, and T2200 Tax Forms.

View full announcement.

The Integrated Service Centre is hiring

As part of the Integrated Renewal Program, the Integrated Service Centre (ISC) is a new unit within UBC that will focus on sustaining and enhancing Workday and providing user support to UBC students, faculty and staff, in conjunction with HR, Finance, and eventually Enrolment Services.

This week, additional roles were posted. Examples of roles include roles like Delivery Manager, Finance Product Manager, HR Product Manager and more.

See all the posted roles on UBC’s job board and apply for opportunities within the ISC! More roles will be posted in mid-June.

Welcoming Integrated Service Centre Directors

Corinne Pitre-Hayes joins the Integrated Service Centre as Director, Application Sustainment and Harjot Guram joins the Integrated Service Centre as Director, ISC Operations.

Read the announcement.

Continuation to August for spreadsheet-based hourly payroll process

Managers who are responsible for collecting, approving, and submitting hourly employee timesheets, please continue to use the spreadsheet process (as opposed to paper timesheets) for upcoming pay periods, until the end of August.

For more information, view the full announcement.

Changes to Collective Agreements: CUPE 2278 and CUPE 2950

Changes to the CUPE 2278 and CUPE 2950 collective agreements have been posted online. A document summarizing the key changes is listed under the relevant agreement. Visit the Collective Agreement page for more information.

New BC Minimum Wage, effective June 1, 2020

On May 13, HR issued a memo regarding the Changes to Minimum Wage in British Columbia Effective June 1, 2020. Read more.

Workshop on Equitable Decision-Making During COVID-19 (June 4)

Decisions are being made rapidly, and with constantly changing information. How do we uphold our community values and our commitments to equity, diversity, and inclusion (EDI), in a time of high uncertainty and disruption to our ways of working, learning, and living?

This workshop offers support for faculty and staff at all levels to apply an intentional EDI lens to their decision making. In this interactive session, participants will have the chance to work collaboratively to apply a new tool, Intentional EDI Decision-Making, to examples of key decisions currently under consideration.

Brought to you by the Equity & Inclusion Office, this session will be presented online via Zoom and will be recorded. Join us on:

Thursday, June 4th, 2020

2:00pm – 3:00pm

Register Online.

Coaching for personal and professional development (June 10)

Looking to expand your resiliency and explore strategies for embracing the new normal?

Coaching is an effective tool to accelerate results, and can help strengthen your success in the new virtual world of work.

Register now to join an online session “Coaching for Personal and Professional Development” on June 10.

In this session, you’ll learn more about what UBC Coaching is and how you can use coaching to support your learning and development. All faculty and staff are welcome.

Conversation Cafe: Feedback: A Communication Tool (June 3)

Hosted by HR’s Organization Development and Learning Consultants Lisa Frost and Dana Troster, join us for a timely and relevant conversation cafes on topics that matter to you. Grab a coffee and dive into conversation with your UBC colleagues to leverage the wisdom in the (Zoom) room, giving you quick access to new approaches and helpful tips and tools.

The next conversation cafe is on Wednesday, June 3 from 1-2pm, about Feedback: A Communication Tool.

Learning outcomes:

  • Distinguish between the three different types of feedback
  • Create a space to invite and receive feedback, and
  • Apply new feedback approaches to enhance your communication skills

 

All are welcome. Register now.

An update on the HR Website renewal

The HR Communications team has been leading the renewal of our HR website, http://www.hr.ubc.ca/.

The HR website renewal project is an opportunity to provide our audiences with a fresh experience that meets their needs today, and showcase what UBC offers as leading employer.

This project involves moving to a new Content Management System called Drupal, getting an updated and fresh website look, and partnering with HR staff to review and update content.

The new website will launch in August.

May 15 Newsletter

COVID-19 and UBC: stay informed

Stay up-to-date with the latest information and updates on COVID-19 and UBC’s response. Visit https://covid19.ubc.ca/ for useful FAQs and resources for UBC faculty, staff and students.

This website is being updated regularly following advice from provincial and federal health agencies. Get updates like:

  • May 14, 2020: UBC Broadcast: UBC’s operational and safety planning.
  • May 14, 2020: FAQs updated to include resources to support students with remote learning.
  • May 12, 2020: UBC Broadcast: Plans for the phased resumption of on-campus research.
  • May 11, 2020: UBC Broadcast: UBC’s approach for the fall term.

COVID-19: Sick leave provisions until June 30, 2020

In March, a memo outlined a temporary approach for providing paid sick leave for employees who are self-isolating with COVID-like symptoms. This continues to apply for sick leave taken up to June 30, 2020.

Please refer to the memo above for information on the process for administering this approach.

More information for managers and supervisors is available online.

Save the date: UBC Graduation virtual ceremony on June 17

Graduation for the Class of 2020 will be held on Wednesday, June 17, 2020 – one ceremony for students graduating from UBC Vancouver and one ceremony for students graduating from UBC Okanagan.

The virtual ceremony will include many elements of a traditional ceremony and some unique ones as well. It will be an opportunity for all graduates, guests, faculty, staff and the UBC community to gather together online to celebrate the achievements of graduates.

Links to view the virtual ceremony will be available on the graduation website one week before June 17. Learn more.

Victoria Day: May 18

This year, the Victoria Day statutory holiday will be Monday, May 18. Take a look at the full list of Statutory Holidays at UBC.

New features on the HR COVID website

The HR COVID webpage is an ongoing resource to share information and keep faculty and staff – including managers and supervisors – informed with relevant HR information in light of the COVID outbreak.

As the situation continues to evolve, so does the webpage. Take a look to see the  updated HR COVID webpage. There are a few new features:

  • a digest of recent updates on the main page
  • information organized by topics
  • additional tips for working well.

Have questions or feedback? Email hr.communications@ubc.ca

Become a Workplace Wellbeing Ambassador

Join UBC HR’s Wellbeing team as a Workplace Wellbeing Ambassador and champion health and wellbeing among your colleagues. Support workplace wellbeing initiatives and inspire others to be a part of meaningful programs. Apply today.

Conversation Cafe: Leading Teams Virtually (May 20)

Hosted by HR’s Organization Development and Learning Consultants Lisa Frost and Dana Troster, a timely and relevant conversation cafes focus on topics that matter to you. Grab a coffee and dive into conversation with your UBC colleagues to leverage the wisdom in the (Zoom) room, giving you quick access to new approaches and helpful tips and tools.

The next conversation cafe is on Wednesday, May 20 from 1-2pm, about Leading Teams Virtually.

Learning outcomes:

  • Recognize and discuss successes in leading teams virtually
  • Recognize and discuss opportunities for ways to enhance team engagement virtually
  • Connect with colleagues across campus to learn from each other and to share best practices.

All are welcome. Register online to save your spot!

Community of Caring Grant – Apply by July 1

Do you have a creative idea for fostering social connection during this unprecedented time?

The Community of Caring grant offers up to $500 to support small community building projects that foster social connectedness during this time of physical distancing.

Application is open to faculty, staff, students, neighbourhood residents at UBC, and members of the Musqueam community.

Deadline to apply is July 1, 2020, or when funding has been fully subscribed. Learn more.

Coaching for personal and professional development (June 10)

Looking to expand your resiliency and explore strategies for embracing the new normal?

Coaching is an effective tool to accelerate results, and can help strengthen your success in the new virtual world of work.

Register now to join an online session “Coaching for Personal and Professional Development” on June 10.

In this session, you’ll learn more about what UBC Coaching is and how you can use coaching to support your learning and development. All faculty and staff are welcome.

May 1 Newsletter

Review the highlights from our May 1,2020 Newsletter.

COVID-19 and UBC: stay informed

Stay up-to-date with the latest information and updates on COVID-19 and UBC’s response. Visit https://covid19.ubc.ca/  for useful FAQs and resources for UBC faculty, staff and students.

This website is being updated regularly following advice from provincial and federal health agencies.

There is also a digest of recent updates so you can see all messages that are being shared with the community. Such as:

• April 17, 2020: UBC Broadcast: Status of Summer Term 2. Read this announcement in full.
• April 9, 2020: FAQs for students updated with information regarding student-specific supports and resources and Summer Session fees.

Extension of Remote Work Arrangements

UBC’s Remote Work Arrangements will continue to apply to faculty, staff, graduate students, postdoctoral fellows, and student employees until further notice. Read this announcement in full.

Marcia Buchholz appointed Vice-President, Human Resources

Marcia Buchholz has been appointed as UBC’s new Vice-President, Human Resources. She will begin this role on April 20, 2020. See the full announcement.

Doug Thorpe-Dorward new Managing Director, Faculty Relations and Support Services

Doug Thorpe-Dorward is the new Managing Director, Faculty Relations and Support Services, effective April 27, 2020. See the announcement.

The Integrated Service Centre is now hiring

As part of the Integrated Renewal Program, the Integrated Service Centre (ISC) is a new unit within UBC that will focus on sustaining and enhancing Workday and providing user support to UBC students, faculty and staff, in conjunction with HR, Finance, and eventually Enrolment Services.

Some of the opportunities available within the ISC include roles in application sustainment, change management, communications, product management, continuous improvement, and service centre management.

You can expect to see ISC positions listed on the UBC job board in three groups over the coming months.
The first grouping of roles will be posted by the end of April, and will include two of the Senior Manager positions within the ISC:

1. Senior Manager, Change and Communications
2. Senior Manager, Service Centre
The second group of roles will be posted in mid-May and the third in mid-June.

Stay tuned for additional updates and check-out UBC’s job board to apply for opportunities within the ISC!

Faculty Pension Plan 2019 Annual Report

Please share with your Faculty.

The UBC Faculty Pension Plan’s 2019 Annual Report is now available online. The report includes Plan highlights, membership and financial statistics, fund and investment managers’ rates of return, and an investment commentary. The Plan’s audited Financial statements as of December 31, 2019 are also available online.

View the 2019 UBC FPP Annual Report.

Understanding Your Staff Pension Plan (online workshop)

The Pension Administration Office is hosting several spring sessions of the Understanding Your Staff Pension Plan workshop, an informative session designed for both potential and current members of the UBC Staff Pension Plan. All ages are welcome to attend. Register online.

Webinar: Ergo Your Home Office

Join this one-hour live webinar led by the UBC Ergonomics team to explore solutions for your home office set-up to improve comfort and reduce the risk of injury. All UBC faculty and staff are welcome.

This webinar is offered on the following dates:
• Tuesday, May 5 at 1:30pm
• Wednesday, May 13 at 11:00am
• Wednesday, May 27 at 1:30pm

Register online to save your spot!

Conversation Café: Managing time and energy while working virtually (May 4)

Connect with your colleagues and learn from one another’s experiences in a new biweekly series called “Conversation Cafés”. All UBC faculty and staff are welcome.

Join us on Monday, May 4, 2020 at 1:00 pm for a discussion about Managing time and energy while working virtually. This Conversation Cafe is hosted by Lisa Frost and Julie Jenkins, HR’s organization development and learning consultants. Be sure to register online.

Stay tuned for future Conversation Cafés, which will delve into “Leading Change Virtually” and “Change and You”.

HR Network News Updates

Review the highlights from our latest  newsletter.

COVID-19 and UBC: stay informed

Stay up-to-date with the latest information and updates on COVID-19 and UBC’s response. Visit https://covid19.ubc.ca/ for useful FAQs and resources for UBC faculty, staff and students. This website is being updated regularly following advice from provincial and federal health agencies.

There is also a digest of recent updates so you can see all messages that are being shared with the community. Such as:

Recent HR Memos: COVID-19

­­On April 3, 2020, a memo was issued regarding adjustments to the recruitment processes in response to COVID-19. Read the memo from Marcia Buchholz, Interim Vice-President, Human Resources.

On April 15, a memo was issued with regards to how supervisors may best manage vacation requests, including any requests to cancel pre-scheduled vacations. Read the full memo from Marcia Buchholz, Interim Vice-President, Human Resources.

More information for managers and supervisors is available at http://www.hr.ubc.ca/covid-19/

Updates on HR services and programs operating virtually

­­Occupational & Preventive Health

At the current time Occupational & Preventive Health (OPH) is operating virtually. In-person appointments are unavailable until further notice. Nurse and physician appointments are available via telephone. OPH programs and services remain available to all staff, faculty, and paid students who have questions or concerns about their health and safety in the workplace, including questions around COVID-19.

To book an appointment with one of our nurses, please contact OPH at oph.info@ubc.ca or 614-827-4713.

Ergonomics Program

At the current time the Ergonomics Program is operating virtually. If working from home, it’s important to take the time to set-up our home workstations to support us working efficiently, comfortably and safely.

Check out our Working from Home Ergonomics Guide or contact ergonomics.info@ubc.ca to arrange your virtual assessment.

Stay at Work | Return to Work Program

At the current time the Stay at Work | Return to Work program is operating virtually. Return to Work Advisors are available via telephone or email to support faculty and staff who are managing a medical impairment or disability.

Find your RTW Advisor by your faculty or unit.

New: Workplace Learning Ecosystem

The Workplace Learning Ecosystem (WPL) is a centralized, searchable catalogue of learning and training offered to UBC employees. The platform is intended to serve UBC employees and support required training, wellbeing, and professional development.

Through wpl.ubc.ca, you can:

  • Discover new learning opportunities available to UBC
  • Register for workshops and courses offered by units across campus
  • Learn in-person, online, or using a blend of both
  • Track completed training records and any expiry date
  • Assign required training to employees

The WPL soft launched on April 15, 2020 and will continue to grow, including more courses and integration with Workday in the coming months. Stay tuned for the official launch in June, 2020.

Apply Now for Healthy Workplace Funding: Deadline Extended

­­There’s still time to apply for UBC’s Healthy Workplace Initiatives Program (HWIP)! If your UBC department or unit is interested in promoting wellbeing in the workplace and need some start-up funds to get going, the deadline to apply has been extended to April 30, 2020.

Full details, including regulations, funding toolkits and application forms can be found on the HWIP page.

Updates on Services and Procedures Summary

See below for the latest updates on services and procedures:

Submit faculty and staff PD Funds claims via email

Effective immediately, professional development fund claims from staff and faculty will be accepted over email, until further notice.

Please take note of the following before submitting your claim:

  • Send your claim form and all receipts as one (1) attachment or PDF
  • In order to protect sensitive data, provide only the first 4 digits of your employee ID on your claim form
  • Include a digital signature or manager email approval for your claim

In light of current events and cancellations, we ask that you make sure any activities/travel that you book are 100% refundable.

Further updates will be shared as available – stay tuned!

Visit the PD Funds page for more information.

Faculty and Staff Appointment Forms: moving paper processes to Workspace

­

All faculty appointment forms and staff appointment forms are now being submitted online. You are not required to submit original documents. Any paperwork submitted to Human Resources before March 17 will be processed as it arrives. There is no need to duplicate this in Workspace.

To ensure payroll continuity and to ensure privacy with personal data in paperwork, please follow the guidelines below.

Jump to:


Faculty appointment forms

Effective immediately, paperwork for faculty appointments should be submitted to Faculty Relations via Workspace – do not use email.

Each Dean’s Office has a Workspace sub-directory shared with Faculty Relations, and a sub-directory has been added for 2020 March paperwork. Departments should use their Dean’s Office sub-directory.

Additional guidelines:

  • Dean’s Offices should upload forms and documentation in one (1) combined PDF file.
  • File names should be in the following format:
    • For tenure-stream appointments: “Last Name, First Name – Load Date”
    • For non-tenure stream appointments, also indicate what type of term appointment: “Last Name, First Name – Load Date – Res Assoc”.
  • If you cannot physically obtain signatures, include notations as follows:
    • The Department creating the Word file should add a Comment stating that the Dept Head has provided approval; and
    • The Dean’s Office should add a similar note indicating that the Dean or Dean’s Delegation has provided approval.
  • If you need to include additional notations (e.g. an email confirming approval by the Head that can be added to the submission), include this in the PDF.

Faculty Relations will review the forms/packages, and will forward them to Payroll.

If you have any questions please reach out to Faculty Relations.

Staff appointment forms and other transactions

Effective immediately, all transactions should be submitted via the ePAF system.

Transfer and multi-line transaction SAFs that would typically be submitted in paper form will now be submitted via Workspace. Please contact your HR Associate who will then create a Workspace folder where you will be able to upload your form.

Additional guidelines:

  • Upload the SAF and documentation in a one (1) combined PDF file.
  • File names should be in the following format: “4DigitDeptCode-Last Name, First Name-Load date”.
  • If you cannot obtain the signatures on the SAFs due to current work arrangements, an email trail confirming details and/or approval should be included in the PDF.

The HR Admin Assistant will review and approve the forms and will forward them to Payroll.

If you have any questions please reach out to your HR Associate.

Updates on HR services and operations

As UBC navigates though COVID-19, Human Resources will make every effort to continue to provide support to faculty and staff. Our teams are transitioning to remote work, including changes to:


Changes to Compensation operations

The Compensation team transitioned to working remotely, however there will be no change to the work and the level of customer service. The team is making adjustments to accommodate this temporary work arrangement with no disruptions to the clients.

Changes to Benefits operations

The Benefits team continues normal services during this time and will be responding to all benefits inquiries in a timely manner. Please send all the internal inquiries from UBC staff to appropriate email addresses.

  • All external and general inquiries should be directed to the appropriate benefits team members or the Benefits email.
  • The benefits team is available for calls and emails Monday – Friday, 8:30am – 4:30pm.
  • For all urgent inquiries please contact Linda Casey or Janet McHugh.

Changes to Workplace Wellbeing

The Workplace Wellbeing team is now taking all inquiries through email, and exploring opportunities to offer online and webinar health and wellbeing workshops. Stay tuned!

Changes to Workplace Health Services

At this time, Occupational & Preventive Health (OPH) will be conducting only telephone appointments, with the exception of urgent and critical vaccinations. The Ergonomics team will be doing phone and video chat assessments when possible, while in-person assessments will be done only for high-priority groups.

Changes to Pension Office operations

The UBC Pension Administration Office is operating through email and phone only. Staff are available by email and are checking their voicemails regularly. In-person visits are temporarily suspended. Please refer to the following notices for information on how to contact the Pension office during this time:

Changes to Investigations Office operations

The Investigations Office continues to serve staff, faculty and students on both campuses, as usual. Operationally, the office has made adjustments to conduct investigation processes using conferencing and online platforms, and continues to respond to all inquiries via email and phone as usual.

The impartial and neutral investigations provided in response to complaints of sexual misconduct (UBC Policy SC17) and discrimination (UBC Policy SC7) have not changed.

For any questions, please contact Shelley Ball, Director of Investigations.

Daylight Saving Time begins on March 8

Daylight Saving Time begins this weekend. Don’t forget to move your clocks forward one hour on Sunday morning.

Bargaining Bulletin #8

A joint communique from the University of British Columbia and the UBC Faculty Association

We are pleased to announce that the Collective Agreement between the UBCFA and UBC, July 1, 2019 – June 30, 2022, has been ratified by both parties. A copy of the Agreement will be posted to our respective websites as soon as it is finalized.

The Parties worked hard to achieve this Agreement and we believe it that contains many improvements that will benefit both the Faculty Association membership and the University.

Signed,

Santa J. Ono, President, University of British Columbia

Bronwen Sprout, President, UBC Faculty Association

For more information, visit http://www.hr.ubc.ca/collective-bargaining/

T4/T4A slips are now available online

UBC issues tax slips online as PDFs that are identical to the printed form and are accepted by the Canada Revenue Agency (CRA) when filing your taxes.

Faculty, staff, and student employees can now download their 2019 T4 and/or T4A statements for their tax returns via the Faculty and Staff Self-Service portal.

For more information on your taxes or obtaining your tax slips, please visit: https://finance.ubc.ca/payroll/your-taxes.

2019 Workplace Experience Survey Pulse results are now available

3,283 faculty and staff participated in the 2019 Workplace Experiences Survey (WES) Pulse. They survey findings offer insights into areas that were identified as the top drivers of engagement in the 2017 WES, and that align with the priorities woven into Focus on People 2025: inclusion, leadership, professional growth, and wellbeing.

The overall 2019 WES pulse results will inform many of the Focus on People 2025 metrics reported to the UBC community in the annual FOP 2025 update, which provides progress on making UBC an inspiring place to work.

The results also provide a snapshot of areas of strength and opportunity heading into the next Workplace Experiences Survey.

Interested in sharing your feedback on other aspects of the UBC experience? Sign up for the UBC Open Minds Forum.

View the 2019 Workplace Experiences Survey Pulse Results

Apply now for the Healthy Workplace Initiatives Fund

UBC’s favourite workplace funding program is back! Applications are now being accepted for the Healthy Workplace Initiatives Program (HWIP).

The HWIP provides start-up funds for health-related activities for UBC departments and units interested in promoting wellbeing in the workplace.

To date the program has funded 327 grassroots initiatives, including stretching classes, health challenges, mental health training and creative activities.

In 2019, the HWIP funded the following in Vancouver and the Okanagan:

  • 8 innovative new ideas
  • 2 bike share programs
  • 9 fitness class programs
  • 9 team health challenges
  • 2 mental health training programs
  • 4 arts-based projects
  • 1 community garden

Have a great idea? Want to boost team-building and the health of your colleagues? It’s easy to apply and the benefits to your department or unit can be far-reaching.

Deadline for applications is April 10, 2020.

Full details, including regulations, funding toolkits and application forms can be found on the Healthy Workplace Initiative Fund page.

Last call: 2020 President’s Awards for staff

Recognize your colleagues and their achievements by nominating them for the 2020 President’s Service Award for Excellence and the President’s Staff Awards. Nominations are due March 13, 2020. Send in your nominations before time runs out.

For more information on the President’s Awards for staff, visit: https://focusonpeople.ubc.ca/awards/presidents-awards-for-staff/

March is Nutrition Month!

 

FUEL YOUR DAY!

Healthy eating is about so much more than food. This year for Nutrition Month, dietitians are encouraging Canadians to consider not only what they eat, but how they eat too.

Healthy eating is about eating mindfully, breaking bread with family and friends, social gatherings, memories, and emotions. Embrace and enjoy your own food culture and traditions and share them with others! For more information and to learn about March nutrition events, visit: https://food.ubc.ca/nutrition-month/

UBC Climate Emergency: survey and campus-wide forum

The climate emergency is one of the most pressing issues of our time. At this pivotal moment, the decisions and actions we take today will reverberate beyond our own borders and lifetimes. We need your help in shaping UBC’s climate emergency response. Share your ideas, candid and constructive feedback, and engage in lively and respectful conversations. You don’t need to be an expert; we all have a place in caring about our future.

Ways you can participate:

  1. Fill out the survey. Share your thoughts and ideas to help shape UBC’s climate emergency response. You could win one of five $100 UBC bookstore gift cards on each campus! The survey closes on March 27. Submit your answers: http://bit.ly/2VwwO8p
  2. Attend the Vancouver campus-wide forum. Gather with students, faculty and staff at UBC Vancouver to learn, engage and discuss bold actions around the climate crisis.
    • Event: UBC Vancouver Campus-wide Forum
    • Date: March 11, 2020
    • Time: 2:30 pm – 5:30 pm
    • Location: UBC Vancouver Campus-wide Forum
      Golden Jubilee Room (4th floor), Irving K. Barber Learning Centre
      1961 East Mall, Vancouver, BC V6T 1Z1

For more information on UBC Climate Emergency, visit: https://climateemergency.ubc.ca

UBC Indigenous Strategic Plan update

UBC is in the final stage of developing an Indigenous Strategic Plan, which will guide the University’s Indigenous engagement initiatives for years to come.

As part of this process, UBC is conducting a final round of open houses in the next few weeks in Vancouver and the Okanagan, during which faculty, staff and students will have the opportunity to preview the action plan and help prioritize the steps needed to bring the plan to life.
UBC Vancouver Open House dates:

  • March 11, 12:00pm–2:00pm, Sty-Wet-Tan Great Hall, First Nations Longhouse
  • March 12, 12:00pm–2:00pm, Sty-Wet-Tan Great Hall, First Nations Longhouse

For more information, please visit: https://indigenous.ubc.ca/indigenous-engagement/indigenous-strategic-plan/

The Environment and Our Health: Dr. David Rehkopf

The School of Kinesiology presents The Environment and Our Health, New Discoveries – Dr. David Rehkopf. This presentation is the fourth installment of the Killam lecture series on Healthy Aging From Cells to Societies:

David Rehkopf, PhD, is an Associate Professor of Medicine and Health Research and Policy at Stanford University.

In his lecture, Dr. Rehkopf will describe a new approach to finding social, behavioural and environmental influences on health that increase the reliability of findings and decrease false positive findings.

Event Information:

  • Date: March 10, 2020
  • Time: 6:00-8:00 pm
  • Location: Vancouver General Hospital, Jimmy Pattison Pavilion, Room 1891

Admission is free, however registration is required. To register for this event or for more information, visit: https://healthyaging.eventbritestudio.com/83064832149

Being, feeling, thinking, and doing inclusive leadership: Dr. Arig al Shaibah

Most, if not all, universities across Canada have articulated their value for and commitment to equity, diversity, and inclusion (EDI). However, across the university sector, institutions have continued to be challenged to mobilize campus-wide efforts to enact and embody their EDI values and commitments.

Dr. Arig al Shaibah, who self-identifies as a racialized woman administrator, academic, and practitioner, will summarize some of the challenges and opportunities in advancing EDI in the academy, referring to relevant scholarship and augmenting that knowledge with lessons learned from lived experiences and leadership practices.

This lecture is part of the Provost’s Distinguished Lecture Series on Race and Leadership, and will be hosted by Dr. Andrew Szeri, Provost and Vice-President Academic, and moderated by Dr. Minelle Mahtani, Senior Advisor to the Provost on Racialized Faculty.

Event Information:

  • Date: March 19, 2020
  • Time: 5:00 – 6:00 pm
  • Location: Jack Poole Hall (Robert H. Lee Alumni Centre)
  • Cost: Free; reception to follow

For more information or to register for this event, please visit the Equity & Inclusion Office website.

Memo: Moving staff to midpoint of salary range (midpoint progression increase) (February 13)

UBC has procedures in place to ensure that staff in the following employee groups move to their salary range midpoint within a specified timeframe. These include Non-Union Technicians & Research Assistants (TRA), Executive Administrative Staff, Farm Workers, and Association of Administrative and Professional Staff (AAPS).

Identifying eligible staff

On February 13, the central compensation unit will distribute departmental spreadsheets identifying staff from affected employee groups who are currently below their salary range midpoint, and who are eligible for a midpoint progression increase (MPI).

Midpoint progression increases are funded by departmental budgets.

Excluded Management & Professional staff and Service Unit Directors are not included in this process, as their compensation is governed by a separate process.

Midpoint progression increase for TRA, Executive Administrative Staff, and Farm Workers

The university will ensure that staff who are members of these groups progress to the midpoint of their salary range within two years of starting their role, subject to satisfactory performance. This is in accordance with the Handbook for Technicians & Research Assistants and the Handbook for Executive Administrative Staff. Eligible staff who have been in their position for two years or more will be automatically adjusted to the midpoint of their salary range, subject to satisfactory performance.

Midpoint progression increase for AAPS

The university will ensure that staff who are members of AAPS progress to the midpoint of their salary range by the end of four years in their role, subject to satisfactory performance. This is in accordance with Letter of Agreement #1 in the Agreement on Conditions and Terms of Employment between UBC and AAPS. Eligible staff who have been in their position for four years or more will not be automatically adjusted to the midpoint of their salary range, as this action must be initiated by their department.

If you have questions regarding MPI or the salary of your staff, please contact your HR Advisor/Associate: http://www.hr.ubc.ca/administrators/contact/.

For more information, visit: http://www.hr.ubc.ca/memos/memo-moving-staff-to-midpoint-of-salary-range-midpoint-progression-increase-feb-13-2020/.