HR memo: Changes to Minimum Wage in British Columbia Effective June 1, 2019 (May 16, 2019)

HR has issued a memo regarding the upcoming increase in the provincial minimum wage. Effective June 1, 2019, the new minimum wage will be $13.85/hour.

Please visit http://www.hr.ubc.ca/memos/changes-to-minimum-wage-effective-june-1-2019-may-16-2019/ to read the full memo.

Staff salary scales will be updated on the Compensation website in advance of June 1.

New guidelines available for the use of preferred names for faculty and staff

As part of UBC’s commitment to create a welcoming, inclusive and nondiscriminatory environment, Human Resources and the Equity & Inclusion Office have created guidelines regarding the use of preferred names for faculty and staff.

Whether for professional, personal or privacy reasons, a number of faculty and staff use names other than their legal names to identify themselves at the university. For trans and non-binary faculty and staff who are protected on the grounds of gender identity and gender expression in BC Human Rights legislation, the use of preferred names can be especially important to ensure safety and privacy. Addressing a person’s preferred name and gender has been recognized by human rights tribunals as best practice for non-discrimination.

These new guidelines provide you with background on the importance of preferred names, their use at the university, and the few legal limitations of using preferred names. We encourage you to review the guidelines: http://www.hr.ubc.ca/administrators/managing-staff/hr-guidelines-preferred-names/.

Thank you for your support in helping to create a respectful and nondiscriminatory environment for our colleagues.

Find out how UBC plans to be an inspiring place to work, research and teach

We heard from students, faculty and staff about would inspire them to work at the university in 2025. Now available online, the Focus on People 2025 framework speaks to how the university intends to lead as a first-choice place to work – including our biggest opportunities and the actions we intend to take to get us there.

For HR practitioners and leaders, Focus on People 2025 offers us an opportunity to focus, align and elevate our work.

As you familiarize yourself with the framework, we invite you to consider:

  • What connections do you see between your unit/Faculty/portfolio priorities and Focus on People 2025?
  • Which catalyst areas align and support your work?
  • What opportunities do you see for collaboration to move our collective priorities forward?
  • In contrast, what are some of the small actions you can take day-to-day to make UBC an inclusive, vibrant, and inspiring place for you and your colleagues?

Whether it’s the focus of your work or the daily interactions we have with one another, together we make UBC an inspiring place to work, research, and teach. Read the framework online: http://focusonpeople.ubc.ca

June 10: Equity and Inclusion at Canadian Universities: How Do We Get There?

Academic institutions have embraced principles of equity as a core value underpinning their mission. But what do we mean by equity and diversity?

Can we have diversity but neglect inclusion? Do we have any blind spots on who we embrace under the equity, diversity and inclusion tent? How do we know who we have missed if our ability to measure diversity is varied? How do we inspire and sustain broad support for initiatives in this area?

You are invited to Equity and Inclusion at Canadian Universities: How Do We Get There?, a mini-symposium on June 10, 2019, 10:00 a.m. – 12:30 p.m., at the Robert H. Lee Alumni Centre. This event is co-sponsored by the UBC Office of the Provost, the Faculty of Science, and the Equity & Inclusion Office.

Please share this invitation with your faculty and staff colleagues involved with faculty hiring, tenure/promotion, or graduate advising for a conversation on how we inspire and sustain broad support for initiatives in the area.

Visit https://equity.ubc.ca/events/howdowegetthere/ to learn more and to register. A livestream will also be available on the day of the event.

Reminder: HR Network News: User feedback survey

HR Network News is produced by the Department of Human Resources for the purpose of delivering timely, relevant information to the Human Resources community of practice at UBC’s Vancouver campus.

It has been a while since we made any changes to the content/format of the newsletter, and we want to take this opportunity to ask for your feedback and if you have any suggestions for how we can improve communications on HR matters to you and your teams. The survey will be open until the end of day Friday, May 17.

You can access the survey at https://ubc.ca1.qualtrics.com/jfe/form/SV_5jQa70WGlegC7m5.

If you have any questions or other comments on this matter, please feel free to email us at communications@hr.ubc.ca.

Coaching@UBC: New coaches and coach interns

Coaching@UBC has added a number of new coaches to their roster:

Internal Coaches 

  • Mina Phaisaltantiwongs – (2018 Coach Intern)
  • Shannon Remillong  (2018 Coach Intern)

External Coaches 

  • Rebekah Bansback
  • Jennifer Dowdeswell
  • Andrea Fruhling
  • Elizabeth Froese
  • Tomomi Iwashina – Tomomi is able to provide coaching in Japanese and English.
  • Carol Poon – Carol is able to provide coaching in Mandarin and English

Visit http://www.hr.ubc.ca/coaching/get-a-coach/community-of-coaches/ to learn more about all of UBC’s available coaches, and to sign up for coaching services at UBC.


The recipients of the 2019-2020 Coach Internship program are:

  • Dr. Lisa Loutzenheiser – Curriculum and Pedagogy (EDCP)
  • Allison Mander-Wionzek – Student Development & Services/Centre for Student Involvement and Careers
  • Catalina Policzer – Human Resources
  • Patrice Steinmann – UBC IT

Also congratulations to the following Coach Internship recipients who have recently become certified Coaches. You will be able to find them on our list of Internal Coaches in the very near future.

  • Deborah Chen – Centre for Teaching, Learning & Technology
  • Lily Gu – UBC Extended Learning
  • Sukhbir Kaur – Psychology

Thank you to everyone who had expressed interest in our Coach Internship Award. We will open applications for the next round of the Coaching Internship Awards in October. To learn more about the program, visit http://www.hr.ubc.ca/coaching/become-a-coach/coaching-internship/.

Pick Your Peak Stair Challenge begins June 17

All UBC staff and faculty are invited to participate in the annual Pick Your Peak Stair Challenge (June 17 – July 12). This four-week challenge is a free, easy, accessible way to get active or keep fit – no matter the level of motivation or ability. Register as an individual, or make it social and participate as a team.

There will be weekly random prize draws, photo challenges, meet-up events, and an overall prize for both the top team and top individual.

The registration deadline is June 12, 2019 at 4:00 p.m. Visit the Stair Challenge website  to learn more and to register.

Collective bargaining update #3

Today, we released bargaining update #3, regarding the tentative agreement reached between the university and IUOE 115. Read the bulletin here.

See all bargaining updates at http://www.hr.ubc.ca/collective-bargaining/.

HR Memo: General Wage Increase & Economic Stability Dividend for 2019 (May 2, 2019)

We have issued a reminder memo regarding of the last round of General Wage Increases (GWI) and the Economic Stability Dividend (ESD) for 2019. These are the final increases under the 2014 mandate.

To see the employee groups impacted, and for links to the new salary scales, please visit http://www.hr.ubc.ca/memos/general-wage-increase-economic-stability-dividend-for-2019-may-2-2019/.

HR Network News: User feedback survey

HR Network News is produced by the Department of Human Resources for the purpose of delivering timely, relevant information to the Human Resources community of practice at UBC’s Vancouver campus.

It has been a while since we made any changes to the content/format of the newsletter, and we want to take this opportunity to ask for your feedback and if you have any suggestions for how we can improve communications on HR matters to you and your teams. The survey will be open until May 17, 2019.

You can access the survey at https://ubc.ca1.qualtrics.com/jfe/form/SV_5jQa70WGlegC7m5.

If you have any questions or other comments on this matter, please feel free to email us at communications@hr.ubc.ca.

IRP HR session on time tracking & absence May 8; April 10 call recording available

Thanks to everyone who participated in the Integrated Renewal Program HR update call on April 10.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Next call: May 8

Our next IRP HR call-in session will be on May 8, 9:00 – 10:00 a.m. where we will discuss time tracking and absences in Workday. Human resources practitioners at the Vancouver and Okanagan campuses are invited to join.

Agenda

  • Integrated Renewal Program (IRP) Update
  • HR Work Stream Update – what has the team been working on and what is planned for the next 30 days
  • Key HCM functions/demo – overview of time tracking and absences in Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP. A member from the IRP team will follow up with an event invite.

IRP will be using Skype for Business to host this call-in session and will include instructions for joining the session in the invite. As we have received a growing interest from the HR community in participating in our monthly call-in sessions, team members are encouraged to join the session from one screen (if available through shared offices or room bookings) to allow for more open participant seats within the Skype session.

Upcoming sessions

IRP has a list of upcoming sessions and topics available on their website.