Daylight Saving Time this weekend

Daylight Saving Time begins on March 10, 2019 – clocks move forward one hour on Sunday morning. Please share this with your staff so they can plan a safe commute on Monday.

Collective bargaining updates at UBC in 2019

UBC has over 16,000 faculty and staff employees and over 9,000 student employees. The majority of our employees are represented by six staff unions, one staff association (AAPS), and the faculty union (the Faculty Association). UBC’s eight labour agreements, as well as the Agreement on the Conditions and Terms of Employment with AAPS, are set to expire in 2019.

As UBC begins the process of negotiations with its unions and AAPS, HR will be sharing updates on the collective bargaining website (http://www.hr.ubc.ca/collective-bargaining/). Our first update for this round of bargaining is now available, with a summary of the bargaining mandate, information about upcoming negotiation dates, and an overview of UBC’s unions and AAPS.

Last call: UBC President’s Awards for Staff 2019 nominations due March 15

We all know UBC staff who make outstanding contributions to the university community. We invite you to recognize them and their achievements by nominating them for the 2019 President’s Service Award for Excellence and President’s Staff Awards (Vancouver campus).

Download the nomination package at http://www.focusonpeople.ubc.ca/awards/presidents-awards-for-staff/. The nomination deadline is 4:00 p.m., Friday, March 15, 2019.

President’s Service Awards for Excellence

This award is open to all UBC staff with 10 or more years of service. Up to five recipients are selected each year. The awards are presented during Graduation ceremonies, and each recipient receives a medal and $5,000.

President’s Staff Awards (Vancouver campus)

Open to all staff at the Vancouver campus with three or more years of service, the President’s Staff Awards recognize contributions in the following categories:

  • Advancing Diversity and Inclusion*
  • Community Engagement
  • Creativity and Innovation
  • Emerging Leadership
  • Enhancing the UBC Experience*
  • Leadership
  • Wellbeing*

(for the indicated categories, individuals and groups may be nominated)

Up to 14 recipients are selected each year (two awards per category), and each recipient receives $2,000.

Please visit http://www.focusonpeople.ubc.ca/awards/presidents-awards-for-staff/ for more information and to read past recipient profiles.

Job Postings, Self-Service, HRMS unavailable Feb. 22 5pm – Feb. 24 12am

UBC will be performing HRMS system maintenance from 5:00 p.m. on Feb. 22 through midnight on Feb. 24, 2019.

HRMS, our HR management system, will not be available during this time. This includes:

  • all HRMS applications accessed via the MSP Portal:
    • HRMS Live,
    • HRMS Reporting (may be down intermittently)
    • Internal posting site,
    • HRMS Self Service (including T4s),
    • Staff PD.
  • the following applications not accessed via the MSP Portal:
    • External posting sites,
    • Short Posting URLs,
    • Training Catalogue/Registration,
    • HRMS Sick Leave application.

Learn more about the Technology Stabilization project here.

Next Integrated Renewal Program HR update call: March 5

Thanks to everyone who participated in the Integrated Renewal Program HR update call on Feb. 14.  If you weren’t able to make it, or you would like to review the slides and the call, there is a recording available.

Our next HR IRP call-in session will be March 5, 9:00-10:00 a.m. All human resources practitioners at the Vancouver and Okanagan campuses are invited to join through phone or by video-conference.

March 5 agenda

  • Update on Supervisory Organization Data Validation work
  • Update on Customer Confirmation Sessions
  • Review upcoming community activities and engagements– including when you can ‘see’ Workday

RSVP

If you are interested in participating in the call, email integrated.renewal@ubc.ca to RSVP.

HR Memo: Moving Staff to Midpoint of Salary Range (Midpoint Progression Increase): Feb. 14, 2019

On Feb. 14, HR Compensation issued a memo regarding Moving Staff to Midpoint of Salary Range (Midpoint Progression Increase) for staff who are Management & Professional, Non-Union Research Assistant/Technicians, Executive Administrative Staff and Farm Workers.

Please contact your HR Advisor/Associate if you have questions regarding midpoint progression increase or the salary of your employees.

If you have questions regarding your department’s spreadsheet (Vancouver campus), please contact Sabrina Basra at 604-827-2464 (sabrina.basra@ubc.ca).

Feb. 27 is Pink Shirt Day

By working together, we can help to end bullying in schools and in the workplace. Please join us in supporting Pink Shirt Day on Feb. 27, 2019, and learn about how you can help to stop bullying in communities across the province at http://www.pinkshirtday.ca.

At UBC, we strive to provide a safe, respectful and productive environment for our faculty, staff and students. The UBC Respectful Environment Statement outlines our principles about creating a respectful environment for all:

The best possible environment for working, learning and living is one in which respect, civility, diversity, opportunity and inclusion are valued. Everyone at the University of British Columbia is expected to conduct themselves in a manner that upholds these principles in all communications and interactions with fellow UBC community members and the public in all University-related settings.

Read the full statement.

One of UBC’s initiatives to support a respectful environment is the Bullying and Harassment Prevention website. The website has information and training for UBC faculty, staff and student employees to support a positive workplace.

The UBC community works together every day to build a respectful environment for all. On Feb. 27, wear pink to show your support for an end to bullying and harassment in our communities.

Resources:

Workplace Sustainability Fund applications due March 1

Do you have an idea to increase sustainability in your workplace? Apply for funding from the Workplace Sustainability Fund to help turn your sustainable idea into action. The fund provides up to $1,000 to support workplace sustainability initiatives, and is intended to enable pilot projects and provide seed funding for innovative ideas.

How to apply

  1. Review the Funding Criteria and Guidelines
  2. Complete the Funding Application Form
  3. Submit applications to sc.program@ubc.ca

Learn more and apply by March 1, 2019.