Vacation Policy

UBC Hiring Solutions Vacation Policy Change effective May 1, 2017.

Effective May 1, 2017, vacation will not be paid out on each of your paycheques as earned. You will start accumulating vacation time each month as follows (click on hyperlinks):

If you are working the equivalent of full-time hours (35 hours per week) in a CUPE 2950, CUPE 116 and Admin excluded positions:

If you are working part-time hours in a in a CUPE 2950, CUPE 116 and Admin excluded positions:

If you are working the equivalent of full-time hours (35 hours per week) in an M&P (Management and Professional) position:

 


If you are working the equivalent of full-time hours (35 hours per week) in a CUPE 2950, CUPE 116 and Admin excluded positions:

  • Your vacation entitlement is 6% of your earnings, the equivalent of 3 weeks per calendar year.
  • You will start accumulating vacation pay earned amount per month starting May 1, 2017; the accumulations will be done at the end of each month.
  • We will honor any unpaid vacation time off requested prior to May 1, 2017. You will be paid only for any vacation time you accrue from May 1, 2017, however we will allow you to take the remaining portion of your unpaid vacation time without penalties.
  • If you require additional vacation time off that you haven’t accrued, we will consider each situation individually, so please contact Lucy Hovan to learn of the requirements and consequences.
  • All vacation time must be used within the same calendar year, however, we will allow up to 5 days (35 hours) to transfer to the next calendar year.
  • Vacation amount will be paid out as a lump sum from your accrued account for the equivalent to the number of days requested.
  • Vacation time must be requested 2 weeks’ in advance, to allow us time to calculate the hours you are eligible for and add it to your pay. Due to pay period payroll deadlines, we reserve the right to pay out vacation time at the earliest possible pay period.
  • Vacations need to be pre-approved by us. We will make every effort to accommodate you, but due to the nature of “temp” work, we also need to accommodate the departments (our clients). So before you book a plane ticket or a hotel room, please e-mail your request to Wendy Kutasiewich.  She will contact the department on your behalf, make the necessary arrangements, and will email you the outcome. Your e-mail should include the dates of your vacation and the actual day you will be available to return to work. Please allow her enough time to respond to your requests: notify her at least two (2) weeks’ in advance.
  • The busiest time of year at UBC Hiring Solutions is between August 15 and September 30. As such, we apply a vacation blackout period during that time and therefore, vacation requests will not be approved during this period.
  • In the event of an overpayment, we will contact you to discuss.
  • All vacation requests must be addressed to UBC Hiring Solutions for approval, not the department that you are assigned to.
  • You are an employee of “UBC Hiring Solutions” which is a division of Human Resources at the University of British Columbia.  You do not work in the UBC Hiring Solutions office because we send you out on assignments to various departments.  As such, we manage you and your benefits and entitlements including vacation, at arm’s length. Gerry Doiron is your Manager, while the person you report to in the department is your direct supervisor. The Work order, i.e. your assignment, is a contract between UBC Hiring Solutions and the department; any deviations from it should be addressed to or discussed with UBC Hiring Solutions, not the department. Examples include change in hours, tasks outside the position description in the work order, requests for absences etc.                                                                                                                                                                    Back to top

If you are working part-time hours in a in a CUPE 2950, CUPE 116 and Admin excluded positions:

  • Due to the nature of part-time temp work, it is difficult and complex for us to define exact paid vacation time off, so below is a guideline that will serve as a foundation and all requests will be reviewed individually and paid accordingly.
  • Your vacation entitlement is 6% of your earnings.
  • You will start accumulating vacation pay earned amount per month starting May 1, 2017; the accumulations will be done at the end of each month.
  • We will honor any unpaid vacation time off requested prior to May 1, 2017. You will be paid only for any vacation time you accrue from May 1, 2017, however we will allow you to take the remaining portion of your unpaid vacation time without penalties.
  • If you require additional vacation time off that you haven’t accrued, we will consider each situation individually, so please contact Lucy Hovan to learn of the requirements and consequences.
  • All vacation time must be used within the same calendar year, however, we will allow up to 5 days (35 hours) to transfer to the next calendar year.
  • Vacation amount will be paid out as a lump sum from your accrued account for the equivalent to the number of days requested.
  • Vacation time must be requested 2 weeks’ in advance, to allow us time to calculate the hours you are eligible for and add it to your pay. Due to pay period payroll deadlines, we reserve the right to pay out vacation time at the earliest possible pay period.
  • Vacations need to be pre-approved by us. We will make every effort to accommodate you, but due to the nature of “temp” work, we also need to accommodate the departments (our clients). So before you book a plane ticket or a hotel room, please e-mail your request to Wendy Kutasiewich.  She will contact the department on your behalf, make the necessary arrangements, and will email you the outcome. Your e-mail should include the dates of your vacation and the actual day you will be available to return to work. Please allow her enough time to respond to your requests: notify her at least two (2) weeks’ in advance.
  • The busiest time of year at UBC Hiring Solutions is between August 15 and September 30. As such, we apply a vacation blackout period during that time and therefore, vacation requests will not be approved during this period.
  • In the event of an overpayment, we will contact you to discuss.
  • All vacation requests must be addressed to UBC Hiring Solutions for approval, not the department that you are assigned to.
  • You are an employee of “UBC Hiring Solutions” which is a division of Human Resources at the University of British Columbia.  You do not work in the UBC Hiring Solutions office because we send you out on assignments to various departments.  As such, we manage you and your benefits and entitlements including vacation, at arm’s length. Gerry Doiron is your Manager, while the person you report to in the department is your direct supervisor. The Work order, i.e. your assignment, is a contract between UBC Hiring Solutions and the department; any deviations from it should be addressed to or discussed with UBC Hiring Solutions, not the department. Examples include change in hours, tasks outside the position description in the work order, requests or absences etc.                                                                                                                                                     Back to top

 


If you are working the equivalent of full-time hours (35 hours per week) in an M&P (Management and Professional) position:

  • Your vacation entitlement is 8% of your earnings, the equivalent of 4 weeks per calendar year.
  • You will start accumulating vacation pay earned amount per month starting May 1, 2017; the accumulations will be done at the end of each month.
  • We will honor any unpaid vacation time off requested prior to May 1, 2017. You will be paid only for any vacation time you accrue from May 1, 2017, however we will allow you to take the remaining portion of your unpaid vacation time without penalties.
  • If you require additional vacation time off that you haven’t accrued, we will consider each situation individually, so please contact Lucy Hovan to learn of the requirements and consequences.
  • All vacation time must be used within the same calendar year, however, we will allow up to 5 days (35 hours) to transfer to the next calendar year.
  • Vacation amount will be paid out as a lump sum from your accrued account for the equivalent to the number of days requested.
  • Vacation time must be requested 2 weeks’ in advance, to allow us time to calculate the hours you are eligible for and add it to your pay. Due to pay period payroll deadlines, we reserve the right to pay out vacation time at the earliest possible pay period.
  • Vacations need to be pre-approved by us. We will make every effort to accommodate you, but due to the nature of “temp” work, we also need to accommodate the departments (our clients). So before you book a plane ticket or a hotel room, please e-mail your request to Wendy Kutasiewich.  She will contact the department on your behalf, make the necessary arrangements, and will email you the outcome. Your e-mail should include the dates of your vacation and the actual day you will be available to return to work. Please allow her enough time to respond to your requests: notify her at least two (2) weeks’ in advance.
  • The busiest time of year at UBC Hiring Solutions is between August 15 and September 30. As such, we apply a vacation blackout period during that time and therefore, vacation requests will not be approved during this period.
  • In the event of an overpayment, we will contact you to discuss.
  • All vacation requests must be addressed to UBC Hiring Solutions for approval, not the department that you are assigned to.
  • You are an employee of “UBC Hiring Solutions” which is a division of Human Resources at the University of British Columbia.  You do not work in the UBC Hiring Solutions office because we send you out on assignments to various departments.  As such, we manage you and your benefits and entitlements including vacation, at arm’s length. Gerry Doiron is your Manager, while the person you report to in the department is your direct supervisor. The Work order, i.e. your assignment, is a contract between UBC Hiring Solutions and the department; any deviations from it should be addressed to or discussed with UBC Hiring Solutions, not the department. Examples include change in hours, tasks outside the position description in the work order, requests for absences etc.

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Please contact Lucy Hovan if you have any questions.

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