Vacation Policy


Please note that this information is for an employee with a CUPE 2950 status. If your employment status or affiliation changes, this information might change as well. Please contact Lucy Hovan in such a situation to get details.

Vacation is 6% of your gross pay and it is paid out on each of your paycheques. 6% vacation is equivalent to 3 weeks off per calendar year. We allow our employees to take up to 3 weeks of unpaid time off in lieu of vacation per calendar year (regardless if earned or not).  We will pro-rate your entitlement if your start date is in the latter part of the year. 3 weeks of unpaid vacation time off starts anew each calendar year.

Vacations need to be pre-approved by us. We will make every effort to accommodate you, but due to the nature of “temp” work, we also need to accommodate the departments (our clients). So before you book a plane ticket or a hotel room, please e-mail your request to Wendy Kutasiewich.  She will contact the department on your behalf, make the necessary arrangements, and will email you the outcome. Your e-mail should include the dates of your vacation and the actual day you will be available to return to work. Please allow her enough time to respond to your requests: notify her at least one (1) week in advance of your vacation plans for vacation requests that are less than one (1) week and at least two (2) weeks’ notice for any vacation request of more than one (1) week.

The busiest time of year at UBC Hiring Solutions is between August 15 and September 30. As such, we apply a vacation blackout period during that time and we may have difficulty accommodating any requests during this period.

All vacation requests must be addressed to UBC Hiring Solutions for approval, not the department that you are assigned to.

You are an employee of “UBC Hiring Solutions” which is a division of Human Resources at the University of British Columbia.  You do not work in the  UBC hiring Solutinos office because we send you out on assignments to various departments.  As such, we manage you and your benefits and entitlements including vacation, at arm’s length. Gerry Doiron is your Manager, while the person you report to in the department is your direct supervisor. The Work order, i.e. your assignment,  is a contract between UBC hiring Solutions and the department; any deviations from it should be addressed to or discussed with UBC Hiring Solutions, not the department. Examples include change in hours, tasks outside the position description in the work order, requests for absences etc.

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