Resigning or Transfering Out of UBC Hiring Solutions

Two Weeks Notice Required

UBC Hiring Solutions (formerly Staff Finders) requires two (2) weeks notice whether you are resigning or transferring to another department.

If you are resigning, please remember to keep your address updated with UBC Hiring Solutions and on SelfServe for T4 purposes.

Resignation

If you are resigning from UBC Hiring Solutions AND the University, please complete and submit the Resignation Form.  Please remember to sign the form.

Resignation Checklist

  1. If you are on benefits, take care of any outstanding claims and familiarize yourself with what happens to them when you leave the University.
  2. Return your keys to Parking and Security or to the department you are assigned to.
  3. Return your parking pass.
  4. Return any other University property in your possession.
  5. Pick up any and all personal belongings.
  6. Update your address using the Faculty / Staff Self-Service Centre (SSC).
  7. To access your payslips and T4s online you’ll need to sign into Faculty/Staff Self Service (aka. CWL/Self Service Portal) www.msp.ubc.ca .  Once you sign in to your CWL, you can find the payslips in the “My Pay” section of the Staff Self Serve screen under the link “View Paycheque” or your T4s under the link “Year End Slips”. If you want to access the website off-site, you will need to set up a Virtual Private Network (VPN). For more information on how to set up a VPN visit this website: http://www.it.ubc.ca/security/VPN.html. Once you have the VPN set up and are able to access www.msp.ubc.ca, sign in using your Campus Wide Login information and follow the prompts.CWL does not expire, and Self-Serve expires after 18 months, so you should still be able to log-in after you set up a VPN connection on your computer. Please note that if you’re still unable to access your T4, please make a request for a copy in mid-March. Due to the nature of Private Information contained in such documents, we will mail them to your home address we have on file.

Transfer

If you are resigning from UBC Hiring Solutions AND transferring to another department within the University, please complete and submit the Transfer Form. Please remember to sign the form.

Transfer Checklist

  1. Return your keys to Parking and Security or to the department you are assigned to.
  2. Return any University property in your possession from the current department you are working at.
  3. Pick up any and all personal belongings.
  4. Your benefits will be transferred to the department you are transferring to by us directly.
  5. You might be eligible for further benefits with your new department.  When you receive your benefit code from them, you don’t need to apply for the ones you already have with UBC Hiring Solutions (if you are on benefits).

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