Employer Reporting

All incident/accidents must be reported to the Department of Health, Safety and Environment within 24 hours of occurrence.

Instructions for Supervisors

Answer the following questions to determine which forms need to be completed for the incident/accident.

1. Is the involved/injured party an employee of the University?

Employees generally include all paid full-time, part-time, sessional, casual employees, graduate and undergraduate teaching/research assistants (when they are performing their duties as teaching/research assistants) and all paid student appointments.

Yes: Continue to question 2.

No: The UBC Student and Visitor Incident/Accident Report (PDF) should be completed by, or on behalf of visitors to UBC and UBC students who have been injured on the premises.

2. Did the employee require medical assistance?

Yes: Continue to question 3.

No: The supervisor must complete Section 1 of the UBC Faculty and Staff Incident/Accident Report form. Fax the form within 24 hours of injury to Health Promotion Programs at (604) 822-0572. The accident investigation (Section 4) must be completed within 72 hours after the incident has been reported.

3. Did the employee require time off from work past the date of the injury?

Yes: The supervisor must complete Section 1, 2 and 3 of the UBC Faculty and Staff Incident/Accident Report form. Ask the employee to complete a WorkSafeBC Form 6A- Worker’s Report of Injury or Occupational Disease to Employer (PDF). Fax both forms within 24 hours of injury to Health Promotion Programs at (604) 822-0572. The accident investigation (Section 4) must be completed within 72 hours after the incident has been reported.

No: The supervisor must complete Section 1 and 2 of the UBC Faculty and Staff Incident/Accident Report form. Ask the employee to complete a WorkSafeBC Form 6A- Worker’s Report of Injury or Occupational Disease to Employer (PDF). Fax both forms within 24 hours of injury to Health Promotions Program at (604) 822-0572. The accident investigation (Section 4) must be completed within 72 hours after the incident has been reported.

Note: In all cases, if first aid was administered, a first aid record must be completed and kept for three years.