Posts Tagged ‘Working conditions’

Rain Rain Go Away

Posted by: | October 31, 2012 | no comments

Today is one of my favourite days of the year, Halloween.  Why you might ask?  Well you get to dress up, act silly, eat candy and enjoy everyone else that is dressed up as well.  Every year I love to plan what I want to dress up as to bring out the inner me.  I think Halloween comes at the perfect time of year, because this is one of the few times of the year that the rain makes me feel blue, well as much as I get “blue”. 

Now to clarify, I love the rain, I don’t find winters in BC dark, but the pouring rain after we’ve had so much sun is where I struggle.  I love to be outside but I don’t love to be outside in the pouring rain.  Now is the time I have to find things to take my mind off of the pouring rain and switch it back to fun.  I’ve started the 40 day yoga challenge, I’m planning a game night with friends, I’m going to have a girl’s movie night, I’m changing up my IPOD so I enjoy the music and don’t realize I’m running on a treadmill in the gym. 

I’m dressing up for Halloween because I’m taking every opportunity to bring fun into my life, at work and at home.  Sometimes when the rain is getting us down we need to ensure we don’t stop having fun.  I may even buy a pink wig to wear on a rainy day because really pink is my colour. 

Filed under: Connie's Stories | Tags: , , , , , , ,

Fun at work? Absolutely!

Posted by: | January 16, 2012 | no comments

I want to thank those of you that posted positive comments on my last blog.  I appreciate the positive reinforcement.  I find January a month of reflection: reflecting on the last year, reflecting on the upcoming year.   One of the topics I naturally think about in my reflections is my job as a manager. I believe having fun at work is critical to maintaining a healthy, balanced workplace, and by extension, a healthy, balanced life. So as the manager I try to work with my team to keep the fun alive.

I work with a great group of people and we truly enjoy having fun together. Yes, work is important and we all work hard; but we spend 8 hours a day here so it has to be a fun place to spend your time.  Would anyone really choose to spend the majority of their day somewhere they hated? I hope not.  I believe you have to be happy with yourself, your home and, of course, your work.

How do we keep the fun alive at work? We have quarterly potlucks, we have bubbles in the office to blow when we are stressed and last year we held our First Annual Hula Hoop Competition!  I have to say it was a great time.  The planning was easy.  It took 30 minutes to run the competition, which is not a lot of time.  I bought some prizes from the dollar store and one grand prize a $20.00 Starbucks gift certificate, all of which cost a total of about $30.00 (that I donated).  The most valuable part was that we laughed and had a great time. The team still reminisces about the fun we had that day, which only builds the anticipation for this year’s competition!

I think sometimes we forget how easy it is to bring a little fun into our day to day work.  We look for fun when we aren’t at work, so why not make work fun too?  As a manager I think this is something I need to take responsibility for, but no matter your position, it can be something everyone thinks about and takes responsibility for.  Work still gets done and actually, I think people are more productive when they enjoy their environment.  This year we are planning more fun things to do and the 2nd Annual Hula Hoop Competition will definitely be on the list!

video platform video management video solutions video player

Filed under: Connie's Stories, Mental Health, Physical Health | Tags: , ,

Laptop Ergonomics

Posted by: | September 1, 2011 | no comments

Laptops are convenient and portable; they allow us to take our computers with us to work almost anywhere. Unfortunately, the ergonomics of laptop work is not ideal, particularly so when one uses a laptop as their primary computer. Although I was aware that many people use their laptops for sustained periods of time, over the last few months I have been surprised to see a number of people working on their laptops full-time here at UBC.

What are the risks?

The most obvious ergonomic risk of using a laptop comes from having the keyboard and monitor attached. This forces you to choose between adopting either a poor neck posture, or a poor forearm/hand posture. These postures can not only cause discomfort; they can also increase the risk of developing a musculoskeletal injury (MSI).

Poor neck posture versus poor forearm/hand posture

Laptop screens are generally smaller than standard computer monitors, which can cause more eye and neck strain as people tend to lean forward to read what is on their screen.

Many users tend to rest their wrists on the ledge of the laptop and extend their wrists while typing. Wrist extension and contact pressure are known risk factors for carpal tunnel syndrome.

Resting wrists on the edge of the laptop

Additionally, the keyboard on a laptop is generally more condensed than a standard keyboard, which for many users, particularly those with larger hands, results in increased ulnar deviation (another risk factor for carpal tunnel syndrome).

A visual representation of ulnar deviation

What Can You Do?

Ideally, if you are using your laptop as your primary computer, you should obtain an external monitor, keyboard and mouse. If it is not feasible to obtain an external monitor, you should at least obtain an external keyboard and mouse and use a laptop stand or book to raise your laptop screen. The height of your monitor should be adjusted so that the top line of the text is at eye level, and your keyboard and mouse should be just below elbow level. If you do not have access to a keyboard tray, this may require you to raise your chair to the maximum height and use a footrest or books to support your feet. For help with setting up your computer workstation, please check out our online computer workstation guide or request assistance from your office ergo rep or myself (abigail.overduin@ubc.ca).

If you are interested in learning more about office ergonomics, I will be hosting a free Office Ergo Rep training program on Oct. 25, 2011, 1:00 to 4:00. Participants will learn basic ergonomic principles, how to conduct office ergo assessments and how to solve minor ergonomic problems for their colleagues. Additional training material will be provided to enable participants to pass on their learning and training to colleagues.

Filed under: Ergonomics, Physical Health, September 2011 | Tags: ,

Why Psychosocial Risk Factors are an Important Consideration in Musculoskeletal Injury Prevention

Posted by: | August 1, 2011 | no comments

Psychosocial risk factors in the workplace can affect not only one’s mental health, but can also increase the risk of musculoskeletal injuries. The term “psychosocial factors” refers to the non-physical aspects of the job including both the objective demands as well as the employee’s subjective assessment of his/her ability to perform those demands.

Psychosocial risk factors have the potential to increase the risk of musculoskeletal injuries through both physiological and behavioural changes. The physiological changes are complex, but in essence the initial stages of a stress response are characterized by high levels of hormone production, energy release, muscle tension and increased heart rate (Selye 1956 in Smith & Carayon 1996). For example, a lot of us experience increased tension in the upper trapezius musculature, located at the base of the skull to the tip of the shoulder, when we are under stress. This response occurs unconsciously for most people, but we can learn to mitigate it by becoming more aware of what our bodies are telling us. The next time you are working under heavy time pressure, consider pausing momentarily to focus on your shoulders and make a conscious effort to relax them. Repeating this every 20 minutes can help you feel better at the end of the day. Unfortunately, this is difficult to put into practice when under pressure. Other physiological changes also are not so readily within our control. Hormone production may also affect not only our muscle tension but also our sleep patterns and thus may inhibit muscle tissue repair (Theorell 1996).

Behavioural changes, such as skipping breaks and using more force than necessary, can occur when working under high workloads or time pressures. Think back to a time when you were frustrated or stressed; did you start pounding the keys harder or clench the steering wheel tighter? The combination of increased muscle tension, using more force than necessary to complete a task, poor sleep and insufficient recovery increases our risk of developing musculoskeletal injuries particularly if they occur in conjunction with physical risk factors such as repetitive movement.

Some examples of psychosocial risk factors are:

  • time pressure
  • role ambiguity
  • monotonous work
  • interacting with emotionally demanding clients
  • working in unfavourable environments

The potential impact of these factors may be mitigated or exacerbated by the presence, or lack thereof, of suitable resources which include autonomy, supervisory and/or co-worker support and recognition/rewards, to name a few (Bakker & Demerouti 2007). Understanding the relationship of these factors can assist us in developing more successful musculoskeletal injury prevention programs.
UBC provides Healthy Workplace Initiatives Program Funding (HWIP) to help departments/units address the unique demands of their workplace environments and cultures.

Demands/Effort

  • Work & Time Pressures

Resources

  • Control/Autonomy
  • Rewards
  • Support

References:

Bakker, A.B., Demerouti, E. (2007). The Job Demands-Resources model: state of the art. Journal of Managerial Psychology, 22(3), pp. 309-328

Smith, M. & Carayon, P. (1996), ‘Ch.2-Work Organizations, Stress and Cumulative Trauma Disorders’ In Beyond Biomehanics-Psychosocial Aspects of Musculoskeletal Disorders, Editors Moon, S.D. & Sauter, S.L., Taylor & Francis, London, pp. 23-42

Theorell, T. (1996). Possible mechanisms behind the relationship between demand-control-support model and disorders of the locomotor system. In Moon, S.D., Sauter, S.L. (Eds). Beyond Biomechanics: Psychosocial aspects of musculoskeletal disorders in office work (pp.65-74). London: Taylor and Francis.

Filed under: August 2011, Ergonomics | Tags: ,

Health Hero: The Form Fillers

Posted by: | August 1, 2011 | no comments

Paul Nakagawa, RMS Safety Program Advisor

This month is dedicated to all of you who have filled out an Incident/Accident Report Form. I know it may seem like a silly thing to celebrate, but these forms mean a lot to the health and wellness of ourselves and our colleagues.  Last year alone, the University had 609 Staff and Faculty Incident/Accident Report Forms, which resulted in 252 claims for Workers’ Compensation.  Form-filling can be seen as a form of advocacy, and it often goes unappreciated in terms of the important contribution that it gives to health programs on campus.

Paul Nakagawa joined Risk Management Services a few weeks ago as the new Safety Program Advisor.  Part of his work is dedicated to analyzing the data collected from these forms and establishing trends on campus. He collaborates with a number of colleagues to develop an integrated safety program across campus. On an annual basis, this data is helpful in making determinations about the causes of accidents or incidents on campus, allowing campus-wide or department-wide initiatives to be determined appropriate for developing an environment that is less likely to have costly incidents and accidents Paul also points out that the forms are important not just from a community health perspective, but also on an individual health perspective: “Without filling out an accident form (within 24 hours of the incident), they [injured staff and faculty] are leaving themselves open to not getting access to compensation.”

So August is dedicated to the UBC faculty and staff members who take the time to fill out their forms. We are grateful to you for helping us all to build healthier workplaces on campus.

Filed under: August 2011, Health Hero | Tags: ,

Change: Give Me Some Good Attitude

Posted by: | January 18, 2011 | 2 comments

“We cannot change our past. We cannot change the fact that people act in a certain way. We cannot change the inevitable.  The only thing we can do is play on the one string we have, and that is our attitude.”  Charles Swindoll

You may or may not have heard about the fact that we’re experiencing some pretty big changes in our department. Next week I’ll be working for Human Resources.  This change, for me, feels pretty positive in a variety of ways.  Change can be stressful though, no matter if the outcomes feel positive or negative.  There are a lot of departments here at UBC who have gone through or are going through change and so I thought it would be remiss of me not to say something about this big change we’re going through.  Change is stressful as it demands us to rethink what we’re doing, what our priorities are, how we do what we do and who we answer to.  It makes us feel as though we don’t know what’s happening, or what’s going to happen, and that can cause a lot of anxiety.

So I’m dedicating this blog post to my colleagues at UBC who are undergoing change, particularly my colleagues in Health, Safety and Environment.  Although you might be used to it, or new to it, either way change impacts our health and I think talking about organizational change can help us to maintain our health and happiness.

So let me share with you what I’m doing to deal with change.

1.  Focus on Positivity. It would be easy to groan and gripe about new challenges and to wish for things to stay the same.  I honestly know, however, that there are a lot of new opportunities to learn from new colleagues, new ways of doing things, and new connections I can develop by working for HR.  I also know a lot of folks in HR that I like, so there’s a bonus for me!  I feel pretty connected already to them since a variety of my initiatives are part of the HR Focus on People strategy, which means I’ll feel even more support for my work.  This will likely lead me to further success (so why would I complain?).  So my attitude is: when I’m faced with a new challenge, I’m going to simply accept it, and then move on with confidence that I have a lot of positive opportunities to outweigh the challenges.

2. I am acknowledging things I cannot control. I don’t know what’s going to happen next, and what decisions are going to be made.  Let’s be honest: the changes may or may not be helpful for me.  Either way, I’m confident that myself and my colleagues can deal with whatever may come. When I accept change as inevitable and remember that that either way, whenever I’ve experienced difficult changes in my life, in the long run I’ve been better off for it, change doesn’t feel so overwhelming.  So even when things are “handed down from above,” I know that I can make choices about what’s right for me and what opportunities are a good fit. In the past, I have struggled to see that I have more options than I even know- that there are more opportunities than I am even aware of- and that the one way that I see that things should go (for me), is not necessarily the best way for everyone.  So I’m focused on speaking up so my leadership has some of my perspective and then trusting them and myself that we’ll figure it all out for the best when the dust settles.

3.  I’m acknowledging losses. I’m losing colleagues in this change (many of them are moving onto the Risk Management department).  Honestly that makes me sad- I really like these people and although we’re assuredly going to see each other, I know that relationships change and that I’ll miss them.  I’m doing what I can to personally accept those losses, and be aware of the sadness that it brings.  I am also going out of my way to lend my support to colleagues in ways  that align with my own values and personal loyalties.  I’m acknowledging that it’s part of the process, that change is inevitable and that some of these changes are outside of my control, so all I can do is accept that they are what they are.  I used to have a friend drive me crazy with the phrase, “It is what it is,” but now I find it very valuable.

Those are some of my ideas, right now in the midst of a big change at work. There’s a lot of information out there about dealing with change at work (just do a Google search!), and we obviously have Counselling Services through the Employee Family Assistance Program too which can help us deal with life transitions.

So here’s to change in our lives.  It really is happening daily, so let’s make the best of it.  I hope we can always find some good in it. I hope we can always find our way through it. I hope we can always know that we’re better off for it.  Because if things stayed the same, then we would (metaphorically) still all be in diapers!

All my best,

Suzanne

Filed under: EFAP, Mental Health, Suzanne's Stories | Tags: ,

Health Hero: Finding a Healthy Balance

Posted by: | October 27, 2010 | no comments

by Jennifer St.Onge

The graduate student life can be an amazing, rewarding experience, but it can also be very stressful, so finding a healthy balance is a challenge. Like many grad students, in addition to conducting research I’m also an employee of UBC as a Teaching Assistant (TA). My role as both student and UBC employee brings many challenges to maintaining a healthy well-being.

Although TAs are told to expect 6-12 hours of work a week, the workload is often unpredictable and usually not evenly distributed making it difficult to organize my time. It is tricky to have almost “two bosses:” a research supervisor and a TA supervisor. I constantly strive to be a good teacher and build positive social interactions with my students, which can take a lot of time and work. There is also a lot of pressure to be successful at both research and teaching, which can be overwhelming at times, since both are criteria for funding and future job applications.

I have found a few things over my time at UBC that help me combat the stress and keep the teaching experience enjoyable and rewarding:

  • had up-front discussions with both supervisors to establish both their expectations and mine
  • learned more about teaching and built up my confidence by going to workshops and getting certifications through the Centre for Teaching, Learning, and Technology at UBC. There are some great, supportive people at CTLT that can be really helpful for finding out about upcoming workshops, resources, contacts, etc!
  • joined support groups for teaching fellows in my department where students can discuss issues and seek solutions from others (a great venue for relieving stress verbally)
  • continued to make being active a priority and taking advantage of cheap student/staff rates by playing volleyball through UBC Rec.
  • joined the UBC Meditation Community to have some relaxation time to break up the busy day and regain my focus.

It has also been important for me to think carefully about my priorities, both for the short and long-term. Some of the best advice I have received is: “It is up to you to determine what your graduate experience looks like so it’s important to use your years here to take advantage of any opportunities that you are interested in.”  Although I have certainly felt the pressure from different faculty or instructors to use my time in certain ways, it has been important to focus on what makes me happy and fulfilled so that I can have the best experience possible.

I know that it is tricky for a lot of faculty and graduate students to balance their different roles and priorities.  So I am wondering what you do to achieve a healthy balance between research and teaching?

Filed under: Health Hero | Tags: ,

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