HRMS Access Request Form Help

The HRMS Access Request Form is available in MS Word format.  Although it may be completed by hand, we strongly encourage you to complete it electronically.  Please do not enter paragraph returns or spaces, as this will cause the form to move onto 2 pages.

Once the form has been completed electronically, print it, have it signed and forward it to Human Resources.  Please ensure all necessary signatures are provided, along with all applicable fields.  Missing information or signatures will result in paperwork being returned to the Department and/or Faculty and will delay the processing of the request for access.

FEEDBACK:If you have any questions regarding the use of this form, or any suggestions on how to improve it, please click here.  All feedback is valued.

When complete, send this form to Human Resources.

The following browser / operating system combinations are valid for HRMS access:

Browser / Operating System

Win XP

Win Vista

Win 2000

UNIX

Mac OS X

Mac OS 9

Linux
Internet Explorer 6

X

  

X

        
Internet Explorer 7

X

X

          
Netscape 7.2

X

  

X

X

X

X

X
Firefox 1.0

X

  

X

X

X

  

X
Firefox 2.0        

X

    
Mozilla 1.7

X

  

X

X

X

  

X
Safari 1.2        

X

    
Safari 2.0.4        

X

    
TOP RIGHT CORNER MANDATORY DROP DOWN LIST HYPERLINK LIST
CWL ID
  • All HRMS users must have a CWL ID before access can be granted.
  • This information must be on the form before it I sent to Human Resources.
  • Click here to get a CWL ID.
 Yes    
New AccessDelete AccessChange Access
  • Check the appropriate box.
  • In all cases, a CWL ID must be provided.
 Yes    
REQUIRED FOR Section MANDATORY DROP DOWN LIST HYPERLINK LIST
Name
  • The CWL ID owners name.
 Yes    
Department
  • The CWL ID owners department.
 Yes   Yes
Position/Title
  • The CWL ID owners position or title.
 Yes    
eMail Address
  • The CWL ID owners eMail address.
 Yes    
System
  • The operating system of the PC the will be accessing HRMS.
 Yes Yes  
Browser
  • The type of browser (and version) that will be used on the above PC.
  • For example ¨C Internet Explorer, Netscape.
 Yes Yes  
HRMS Employee ID
  • The CWL ID owners HRMS employee ID.
 Yes    
Signature
  • The CWL ID owner ssignature.
  • They must read, and agree to, the Non-Disclosure agreement.
  • Click here to see the Non-Disclosure Agreement.
 Yes    
Date
  • Date the CWL ID owner signed the HRMS Access Request Form.
 Yes    
Phone Number
  • The CWL ID owners work phone number.
 Yes    
FACULTY/DEPARTMENT AUTHORIZATION Section MANDATORY DROP DOWN LIST HYPERLINK LIST
Name
  • The authorizers name.
 Yes    
Department
  • The authorizers department
 Yes   Yes
Position/Title
  • The authorizers position or title.
 Yes    
Signature
  • The authorizers signature.
  • They must read, and agree to, the Non-Disclosure agreement.
  • Click here to see the Non-Disclosure Agreement.
 Yes    
Date
  • Date the authorizer signed the HRMS Access Request Form.
 Yes    
Phone Number
  • The authorizers work phone number.
 Yes    
ACCESS REQUIREMENTS Section MANDATORY DROP DOWN LIST HYPERLINK LIST
Access Requirements
  • Look for the type of access you require in this list. You may need access to more than one. For example you may need access to a specific department, but also to the Sick Leave system.
 Yes    
Inquiry
  • The bulk of the information in HRMS is available for inquiry access only.If you want inquiry access to HRMS data, check this box.If you also require update access as per the description below, then also check the Update box.
 Yes    
Update
  • Depending on the type of access requested, this check box allows you to get update access either the home addresses, phones and email addresses of your employees, or to the Sick Leave System.
 Optional    
Early ID
  • Checking this box gives you access to the Early Employee ID Assignment Screens. This allows you to assign an ID immediately for new employees so they apply for CWL, etc.
 Optional    
Special Requirements and Department Codes
  • Depending on he type of access requested, this comments area is used to identify the HRMS department codes you require access to, and/or to identify any special access requirements.
 Optional    
ACCESS REQUIREMENTS Section MANDATORY DROP DOWN LIST HYPERLINK LIST
 
  • This section if for the use of Security Administration.
 Yes    

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