As UBC continues to navigate the COVID-19 outbreak, and in support of social distancing protocols, the University has implemented a Remote Work Arrangement pilot for employees who are able to do so. This applies to employees of the university regardless of their membership in any union or association and it includes our employees who are postdoctoral fellows, graduate students or those in student appointments.
For the duration of the pilot, the current telecommuting guidelines are replaced by the following Guidelines for Telecommuting, Checklist, FAQ for employees, and FAQ for managers.
- Guidelines for Telecommuting – Temporary Work from Home Arrangements – COVID-19 PDF (March 15, 2020)
- Telecommuting Checklist PDF (March 15, 2020) | Word doc
- Telecommuting FAQ for Managers/Supervisors – COVID-19
FAQs for Employees
What do I need to know about working remotely?
When working remotely, employees should reference the Information Security Standard #06 for guidance on keeping information safe off-site and should only connect to the Virtual Private Network (VPN) when working on resources that require a VPN connection.
Do I need to purchase additional equipment for my home office to be set up for a temporary work from home arrangement?
The use of UBC supplied and owned computers/laptops is preferred for a temporary work from home arrangement. This may take the form of laptops permanently assigned to an employee as their work computer, a laptop from a pool of departmental laptops that is returned when not in use, or a UBC computer taken home and left at home. It is also possible to use your home personal computer. If you use your home personal computer and you need to upgrade your security or other systems this will be at your own expense unless the department agrees otherwise.
Will I need to provide my own computer/laptop if I am temporarily working remotely?
Employees approved for a temporary remote work arrangement are responsible for providing a suitable off-site workspace at their own expense. Please refer to the Guidelines for Telecommuting – Temporary Work from Home Arrangements – COVID-19 above for important requirements around workspace, equipment, and protection of proprietary information while working off-campus. More information will be coming for UBCO employees.
Can I access my Professional Development Funds to help set up my home office?
No, employees are not able to access Professional Development Funds to set up their home office. As per the telecommuting guidelines on the Telecommuting page, employees with a temporary work from home arrangement are responsible for maintaining a suitable and secure off-site workspace at their own expense. Furniture is not an eligible expense under any of UBC PD funds.
What if I can’t work remotely? Can I still come to work?
The Public Health Agency of Canada continues to assess the public health risk associated with the virus.Anyone who is unable to work remotely should come to work as normal. Please speak with your manager/supervisor, and refer to the Guidelines for Telecommuting – Temporary Work from Home Arrangements – COVID-19 above for guidance.
Page updated March 31, 2020